Preclerkship Phase Policies, Procedures & Guidelines

These policies, procedures, and guidelines apply to the preclerkship phase of the MD Program, and this list is provided for attestation purposes. You can also view all policies, procedures, and guidelines by topic.

P Preclerkship	Topic Attendance Curriculum Professionalism and Academic Learning Environment Education Administration Academic Progress, Advancement, and Graduation Registrar Professionalism and Academic Learning Environment Professionalism and Academic Learning Environment Academic Administration	Policy Title & Link Absenteeism from Mandatory Pre-Clerkship Curriculum Procedure Assessment Course Exams and Qualifiers Policy Statement of Free Expression and Non-Discrimination Policy Conflict of Interest (COI) Policy for Medical Student Education Didactic Sessions Guideline for Pre-Clerkship Academic Workload Guideline for Student Physical Exam Video Recording Student Access and Use of Electronic Health Records Policy Mid-Course, Clerkship, Elective, and Sub-Internship Assessment and Feedback Policy Narrative Assessment Policy Non-Involvement of Providers of Student Health Services or Family Members in Student Assessment Policy Flow of Information for Suboptimal Student Behavior or Performance Procedure Student Review and Challenge of the Educational Record Policy Switching out of Small Groups Procedure Mistreatment and Harassment Policy and Procedure for Reporting Mistreatment and Harassment Standards of Professionalism Policy Remediation Policy Required Attendance in Pre-Clerkship Curriculum and Capstone Policy Teaching Preparation for Residents, Graduate Students and Post-Doctoral Fellows Policy Cause for Removal from Courses, Clerkships, Electives and Sub-Internships Policy Review of Students, Adverse Actions, and Appeals Policy Advancement and Graduation Requirements Policy Exposure to Infectious and Environmental Hazards Policy Clinical Supervision of Medical Student Policy Performance Assessment Appeals Policy Failure to Adhere to Research Guidelines Identifying Students Experiencing Academic Difficulty Policy Satisfactory Academic Progress Policy Use of Electronic Devices in Didactic Sessions with Patients Policy	Short Summary Procedure when a student misses a mandatory session without an acceptable reason. Course Directors must release qualifier scores within 5 days after the qualifier closes and students who do not pass must contact Course Directors within 7 days for remediation. YSM is dedicated to maintaining an environment which places the highest priority on collegial relationships, mutual respect, and sensitivity among students, faculty, staff, and patients. Faculty must disclose to students any personal or financial conflicts of interest involving the topics they are presenting when teaching. Students can be expected to spend 3 hours per day or 20 hours per week on preparatory material. Outlines the guidelines to be adhered to when utilizing the PE room recording technology. Guidelines for student use of EHR. Students may access the charts of their team's patients for purposes of patient care and educational assignments, only. Outlines restrictions. RESEARCH access must be in accordance with IRB-approved protocol. Integrated courses must provide at least one self-assessment midway through the course. Specifies the course & clinical narrative requirement. No faculty member who is ever involved in a student's personal health care should be in a position to evaluate them. Process for addressing case of suboptimal student behavior/performance and the flow of information to medical education leadership. Procedure for students to challenge their educational record. Students must consult course director and small group leaders before switching small group sections. YSM does not tolerate mistreatment or harassment, takes allegations of such behavior seriously, and will investigate and respond to reports of mistreatment or harassment. Procedure describes multiple options for reporting such incidents. This policy outlines in detail the expectations for student professionalism at YSM. Procedure when a student is struggling with clinical reasoning, communication or professionalism. Sessions that meet criteria in the policy may require student attendance. Faculty must train all graduate students and post-doctoral fellows to teach in the pre-clerkship curriculum. Faculty responsibility to report any activity that could be a potential harm to other people that occurs in the context of a person's professional, medical or academic duties. The Progress Committee annually reviews student performance and receives reports of unprofessional behavior or instances of poor academic achievement. Based on its review of a student’s record, the committee can change the status of the student to help them meet the expectations of the school. The Progress Committee will systematically review all medical students at four intervals on their progress towards completing the MD degree. Yale School of Medicine seeks to prevent medical student exposure to infectious and environmental hazards though education and use of appropriate procedures and engineering controls and provides prophylaxis therapy if students are exposed to infectious agents. Yale School of Medicine provides supervision of medical students in all clinical areas to ensure quality education as well as patient and student safety. Students have a right to appeal a failed course assessment, unsatisfactory remediation, or narrative commentary. Procedure for missing a research deadline with an acceptable reason, procedure when a student misses a research deadline without an acceptable reason, and the role of the Progress Committee. The Liaison Committee for Medical Education requires medical schools to have a mechanism to identify students who are having academic difficulty prior to them receiving a failing grade in a course. Federal regulations for Satisfactory Academic Progress (SAP) require that medical schools have reasonable policies for determining whether otherwise eligible students are meeting the requirements for SAP in their educational programs and may receive assistance under the Title IV, Higher Education Act (HEA) programs. To protect private health information and show respect for patients and community volunteers in teaching sessions, this policy restricts the use of electronic devices by students during these sessions to specific instances.
Preclerkship	Attendance	Absenteeism from Mandatory Pre-Clerkship Curriculum Procedure	Procedure when a student misses a mandatory session without an acceptable reason.
Preclerkship	Curriculum	Assessment Course Exams and Qualifiers Policy	Course Directors must release qualifier scores within 5 days after the qualifier closes and students who do not pass must contact Course Directors within 7 days for remediation.
Preclerkship	Professionalism and Academic Learning Environment	Statement of Free Expression and Non-Discrimination Policy	YSM is dedicated to maintaining an environment which places the highest priority on collegial relationships, mutual respect, and sensitivity among students, faculty, staff, and patients.
Preclerkship	Education Administration	Conflict of Interest (COI) Policy for Medical Student Education Didactic Sessions	Faculty must disclose to students any personal or financial conflicts of interest involving the topics they are presenting when teaching.
Preclerkship	Education Administration	Guideline for Pre-Clerkship Academic Workload	Students can be expected to spend 3 hours per day or 20 hours per week on preparatory material.
Preclerkship	Education Administration	Guideline for Student Physical Exam Video Recording	Outlines the guidelines to be adhered to when utilizing the PE room recording technology.
Preclerkship	Education Administration	Student Access and Use of Electronic Health Records Policy	Guidelines for student use of EHR. Students may access the charts of their team's patients for purposes of patient care and educational assignments, only. Outlines restrictions. RESEARCH access must be in accordance with IRB-approved protocol.
Preclerkship	Curriculum	Mid-Course, Clerkship, Elective, and Sub-Internship Assessment and Feedback Policy	Integrated courses must provide at least one self-assessment midway through the course.
Preclerkship	Curriculum	Narrative Assessment Policy	Specifies the course & clinical narrative requirement.
Preclerkship	Education Administration	Non-Involvement of Providers of Student Health Services or Family Members in Student Assessment Policy	No faculty member who is ever involved in a student's personal health care should be in a position to evaluate them.
Preclerkship	Academic Progress, Advancement, and Graduation	Flow of Information for Suboptimal Student Behavior or Performance Procedure	Process for addressing case of suboptimal student behavior/performance and the flow of information to medical education leadership.
Preclerkship	Registrar	Student Review and Challenge of the Educational Record Policy	Procedure for students to challenge their educational record.
Preclerkship	Curriculum	Switching out of Small Groups Procedure	Students must consult course director and small group leaders before switching small group sections.
Preclerkship	Professionalism and Academic Learning Environment	Mistreatment and Harassment Policy and Procedure for Reporting Mistreatment and Harassment	YSM does not tolerate mistreatment or harassment, takes allegations of such behavior seriously, and will investigate and respond to reports of mistreatment or harassment. Procedure describes multiple options for reporting such incidents.
Preclerkship	Professionalism and Academic Learning Environment	Standards of Professionalism Policy	This policy outlines in detail the expectations for student professionalism at YSM.
Preclerkship	Curriculum	Remediation Policy	Procedure when a student is struggling with clinical reasoning, communication or professionalism.
Preclerkship	Attendance	Required Attendance in Pre-Clerkship Curriculum and Capstone Policy	Sessions that meet criteria in the policy may require student attendance.
Preclerkship	Education Administration	Teaching Preparation for Residents, Graduate Students and Post-Doctoral Fellows Policy	Faculty must train all graduate students and post-doctoral fellows to teach in the pre-clerkship curriculum.
Preclerkship	Professionalism and Academic Learning Environment	Cause for Removal from Courses, Clerkships, Electives and Sub-Internships Policy	Faculty responsibility to report any activity that could be a potential harm to other people that occurs in the context of a person's professional, medical or academic duties.
Preclerkship	Curriculum	Assessment Course Exams and Qualifiers Policy	Course Directors must release qualifier scores within 5 days after the qualifier closes and students who do not pass must contact Course Directors within 7 days for remediation.
Preclerkship	Academic Progress, Advancement, and Graduation	Review of Students, Adverse Actions, and Appeals Policy	The Progress Committee annually reviews student performance and receives reports of unprofessional behavior or instances of poor academic achievement. Based on its review of a student’s record, the committee can change the status of the student to help them meet the expectations of the school.
Preclerkship	Academic Progress, Advancement, and Graduation	Advancement and Graduation Requirements Policy	The Progress Committee will systematically review all medical students at four intervals on their progress towards completing the MD degree.
Preclerkship	Academic Administration	Exposure to Infectious and Environmental Hazards Policy	Yale School of Medicine seeks to prevent medical student exposure to infectious and environmental hazards though education and use of appropriate procedures and engineering controls and provides prophylaxis therapy if students are exposed to infectious agents.
Preclerkship	Education Administration	Clinical Supervision of Medical Student Policy	Yale School of Medicine provides supervision of medical students in all clinical areas to ensure quality education as well as patient and student safety.
Preclerkship	Curriculum	Performance Assessment Appeals Policy	Students have a right to appeal a failed course assessment, unsatisfactory remediation, or narrative commentary.
Preclerkship	Professionalism and Academic Learning Environment	Failure to Adhere to Research Guidelines	Procedure for missing a research deadline with an acceptable reason, procedure when a student misses a research deadline without an acceptable reason, and the role of the Progress Committee.
Preclerkship	Curriculum	Identifying Students Experiencing Academic Difficulty Policy	The Liaison Committee for Medical Education requires medical schools to have a mechanism to identify students who are having academic difficulty prior to them receiving a failing grade in a course.
Preclerkship	Academic Progress, Advancement, and Graduation	Satisfactory Academic Progress Policy	Federal regulations for Satisfactory Academic Progress (SAP) require that medical schools have reasonable policies for determining whether otherwise eligible students are meeting the requirements for SAP in their educational programs and may receive assistance under the Title IV, Higher Education Act (HEA) programs.
Preclerkship	Professionalism and Academic Learning Environment	Use of Electronic Devices in Didactic Sessions with Patients Policy	To protect private health information and show respect for patients and community volunteers in teaching sessions, this policy restricts the use of electronic devices by students during these sessions to specific instances.