Pre-Clerkship Phase Policies, Procedures & Guidelines

These policies, procedures, and guidelines apply to the Pre-clerkship phase of the MD Program, and this list is provided for attestation purposes. You can also view all policies, procedures, and guidelines by topic.

Curricular Phase Preclerkship Pre-clerkship	Topic Attendance Assessment, Remediation and Appeals Professionalism and Academic Learning Enviroment Policies Learning Enviroment, Supervision & Student Safety Graduation Requirements	Policy Title & Link Absenteeism from Mandatory Pre-Clerkship Curriculum Procedure Assessment Course Exams and Qualifiers Policy Code of Conduct Policy Conflict of Interest (COI) Policy for Medical Student Education Didactic Sessions Guideline for Pre-Clerkship Academic Workload Guideline for Student Physical Exam Video Recording Guidelines for Student Access and Use of Electronic Health Records Mid-Clerkship/Course Assessment and Feedback Policy Narrative Assessment Policy Non-Involvement of Providers of Student Health Services or Family Members in Student Assessment Policy Procedure for Flow of Information for Suboptimal Student Behavior or Performance Procedure for Student Review and Challenge the Educational Record Procedure for Switching out of Small Groups Reporting Procedure for Harassment/Mistreatment/Bias & Work Hours Medical Student Professionalism Policy Remediation Policy Required Attendance in Pre-Clerkship Curriculum Policy Teaching Preparation for Residents, Graduate Students and Post-Doctoral Fellows Policy Unsatisfactory Performance Policy Graduation Requirements Policy Review of Students, Adverse Actions and Appeals Policy	Short Summary Procedure when a student misses a mandatory session without an acceptable reason. Course Directors must release qualifier scores within 5 days after the qualifier closes and students who do not pass must contact Course Directors within 7 days for remediation. Code of personal and professional conduct for the YSM community. Faculty must disclose to students any personal or financial conflicts of interest involving the topics they are presenting when teaching. Students can be expected to spend 3 hours per day or 20 hours per week on preparatory material. Outlines the guidelines to be adhered to when utilizing the PE room recording technology. Guidelines for student use of EHR. Students may access the charts of their team's patients for purposes of patient care and educational assignments, only. Outlines restrictions. RESEARCH access must be in accordance with IRB-approved protocol. Integrated courses must provide at least one self-assessment midway through the course. Specifies the course & clinical narrative requirement. No faculty member who is ever involved in a student's personal health care should be in a position to evaluate them. Process for addressing case of suboptimal student behavior/performance and the flow of information to medical education leadership. Procedure for students to challenge their educational record. Students must consult course director and small group leaders before switching small group sections. Reports of Harassment, mistreatment, bias and/or work hours violation will be addressed by course directors & department chairs with involved faculty; dept responses will be reviewed by EPCC. Faculty and staff are mandated reporters for sexual harassment. This policy outlines in detail the expectations for student professionalism at YSM. Procedure when a student is struggling with clinical reasoning, communication or professionalism. Sessions that meet criteria in the policy may require student attendance. Faculty must train all graduate students and post-doctoral fellows to teach in the pre-clerkship curriculum. Faculty responsibility to report any activity that could be a potential harm to other people that occurs in the context of a person's professional, medical or academic duties. Students must meet certain criteria to progress through each stage of the curriculum and become eligible for graduation. The Progress Committee annually reviews student performance and receives reports of unprofessional behavior or instances of poor academic achievement. Based on its review of a student’s record, the committee can change the status of the student to help them meet the expectations of the school.
Preclerkship	Attendance	Absenteeism from Mandatory Pre-Clerkship Curriculum Procedure	Procedure when a student misses a mandatory session without an acceptable reason.
Preclerkship	Assessment, Remediation and Appeals	Assessment Course Exams and Qualifiers Policy	Course Directors must release qualifier scores within 5 days after the qualifier closes and students who do not pass must contact Course Directors within 7 days for remediation.
Preclerkship	Professionalism and Academic Learning Enviroment Policies	Code of Conduct Policy	Code of personal and professional conduct for the YSM community.
Preclerkship	Professionalism and Academic Learning Enviroment Policies	Conflict of Interest (COI) Policy for Medical Student Education Didactic Sessions	Faculty must disclose to students any personal or financial conflicts of interest involving the topics they are presenting when teaching.
Preclerkship	Learning Enviroment, Supervision & Student Safety	Guideline for Pre-Clerkship Academic Workload	Students can be expected to spend 3 hours per day or 20 hours per week on preparatory material.
Preclerkship	Learning Enviroment, Supervision & Student Safety	Guideline for Student Physical Exam Video Recording	Outlines the guidelines to be adhered to when utilizing the PE room recording technology.
Preclerkship	Learning Enviroment, Supervision & Student Safety	Guidelines for Student Access and Use of Electronic Health Records	Guidelines for student use of EHR. Students may access the charts of their team's patients for purposes of patient care and educational assignments, only. Outlines restrictions. RESEARCH access must be in accordance with IRB-approved protocol.
Preclerkship	Assessment, Remediation and Appeals	Mid-Clerkship/Course Assessment and Feedback Policy	Integrated courses must provide at least one self-assessment midway through the course.
Preclerkship	Assessment, Remediation and Appeals	Narrative Assessment Policy	Specifies the course & clinical narrative requirement.
Preclerkship	Assessment, Remediation and Appeals	Non-Involvement of Providers of Student Health Services or Family Members in Student Assessment Policy	No faculty member who is ever involved in a student's personal health care should be in a position to evaluate them.
Preclerkship	Assessment, Remediation and Appeals	Procedure for Flow of Information for Suboptimal Student Behavior or Performance	Process for addressing case of suboptimal student behavior/performance and the flow of information to medical education leadership.
Preclerkship	Graduation Requirements	Procedure for Student Review and Challenge the Educational Record	Procedure for students to challenge their educational record.
Preclerkship	Learning Enviroment, Supervision & Student Safety	Procedure for Switching out of Small Groups	Students must consult course director and small group leaders before switching small group sections.
Preclerkship	Learning Enviroment, Supervision & Student Safety	Reporting Procedure for Harassment/Mistreatment/Bias & Work Hours	Reports of Harassment, mistreatment, bias and/or work hours violation will be addressed by course directors & department chairs with involved faculty; dept responses will be reviewed by EPCC. Faculty and staff are mandated reporters for sexual harassment.
Preclerkship	Professionalism and Academic Learning Enviroment Policies	Medical Student Professionalism Policy	This policy outlines in detail the expectations for student professionalism at YSM.
Preclerkship	Assessment, Remediation and Appeals	Remediation Policy	Procedure when a student is struggling with clinical reasoning, communication or professionalism.
Preclerkship	Attendance	Required Attendance in Pre-Clerkship Curriculum Policy	Sessions that meet criteria in the policy may require student attendance.
Preclerkship	Learning Enviroment, Supervision & Student Safety	Teaching Preparation for Residents, Graduate Students and Post-Doctoral Fellows Policy	Faculty must train all graduate students and post-doctoral fellows to teach in the pre-clerkship curriculum.
Preclerkship	Professionalism and Academic Learning Enviroment Policies	Unsatisfactory Performance Policy	Faculty responsibility to report any activity that could be a potential harm to other people that occurs in the context of a person's professional, medical or academic duties.
Pre-clerkship	Assessment, Remediation and Appeals	Assessment Course Exams and Qualifiers Policy	Course Directors must release qualifier scores within 5 days after the qualifier closes and students who do not pass must contact Course Directors within 7 days for remediation.
Pre-clerkship	Graduation Requirements	Graduation Requirements Policy	Students must meet certain criteria to progress through each stage of the curriculum and become eligible for graduation.
Pre-clerkship	Graduation Requirements	Review of Students, Adverse Actions and Appeals Policy	The Progress Committee annually reviews student performance and receives reports of unprofessional behavior or instances of poor academic achievement. Based on its review of a student’s record, the committee can change the status of the student to help them meet the expectations of the school.