Clerkship Phase & Advanced Training Period Policies, Procedures & Guidelines

These policies, procedures, and guidelines apply to the Clerkship & ATP phases of the MD Program, and this list is provided for attestation purposes. You can also view all policies, procedures, and guidelines by topic.

Applies to Clerkship Yes No no	Applies to ATP No Yes	Topic Attendance Assessment, Remediation and Appeals Professionalism and Academic Learning Enviroment Policies Learning Enviroment, Supervision & Student Safety Assessment, Remediation and Appeals Forms Graduation Requirements	Policy Title & Link Absenteeism from Clinical Clerkships Policy Absenteeism from Electives and Subinternships Policy Assessment- Clerkship Exam Policy Clerkship Evaluations Policy Clerkship, Elective or Sub-internship Grade and/or Narrative Commentary Appeals Policy Procedure for Tracking: Clerkship, Elective, or Sub-internship Grade Appeal Code of Conduct Policy Completion of Clerkship Requirements Policy Conflict of Interest (COI) Policy for Medical Student Education Didactic Sessions Elective and Sub-Internship Evaluations Policy Elective Policy for Visiting Medical Students Guidelines for Student Supervision and Safety on Required Clerkships Guidelines for Performance of Invasive Procedures Guidelines for Student Access and Use of Electronic Health Records Medical Student Clerkship Evaluation Form Medical Student Clinical Work Hours Policy Medical Student Elective/Sub-Internship Evaluation Form Mid-Clerkship/Course Assessment and Feedback Policy Narrative Assessment Policy Non-Involvement of Providers of Student Health Services or Family Members in Student Assessment Policy Procedure for Flow of Information for Suboptimal Student Behavior or Performance Procedure for Student Review and Challenge the Educational Record Reporting Procedure for Harassment / Mistreatment / Bias & Work Hours Medical Student Professionalism Policy Re-Entry to the Wards for MD-PhD Students Taking Time Away From Clinical Work Policy Re-Entry to the Wards for Non-MD-PhD Students Taking Time Away From Clinical Work Policy Remediation Policy Required Attendance on Clinical Clerkships, Electives, and Sub-internships Policy Teaching Preparation for Residents, Graduate Students and Post-Doctoral Fellows Policy Timeliness of Evaluations Policy: Courses, Clerkships, Electives and Sub-Internship Unsatisfactory Performance Policy Graduation Requirements Policy Review of Students, Adverse Actions and Appeals Policy	Short Summary Attendance on clerkship, elective and sub-internships is required. This includes both clinical activities and didactic seminars. Outlines criteria for acceptable absence. Clerkship directors provide comprehensive and challenging knowledge assessments as part of the clerkships Faculty are responsible for meeting with students at the beginning, middle, and end of the rotation to set performance expectations and provide feedback before submitting the final evaluation. Process by which students may express concern about or appeal an evaluation. Students should NOT speak directly to supervising faculty or residents; advise them to discuss directly with the clerkship director. Procedure once a student expresses concern about or appeald an evaluation or narrative. Code of personal and professional conduct for the YSM community. Process if a student has not completed the requirements of the clerkship. Faculty must disclose to students any personal or financial conflicts of interest involving the topics they are presenting when teaching. Details of elective & sub-internship evaluations. Note the grading rubric is not the same as clerkships. Visiting student eligibility criteria and registration process. Outlines who is responsible for providing supervision of medical students in all clinical areas to ensure quality education as well as patient and student safety. Students may perform invasive medical procedures with appropriate training and supervision. Students will not participate if patients are Hepatitis C or HIV positive in the first 6 months of their clerkship year. Guidelines for student use of EHR. Students may access the charts of their team's patients for purposes of patient care and educational assignments, only. Outlines restrictions. RESEARCH access must be in accordance with IRB-approved protocol. Example of the Faculty Evaluation of a medical student evaluation form. Students must adhere to the same Work Hours limits put forth by the ACGME for interns. Link in policy. Faculty are required to provide feedback to students at the half-way point of each clinical rotation. Specifies the course & clinical narrative requirement. No faculty member who is ever involved in a student's personal health care should be in a position to evaluate them. Process for addressing case of suboptimal student behavior/performance and the flow of information to medical education leadership. Procedure for students to challenge their educational record. Reports of harassment, mistreatment, bias and/or work hours violation will be addressed by course directors & department chairs with involved faculty; dept responses are reviewed by EPCC. Faculty and staff are mandated reporters for sexual harassment. This policy outlines in detail the expectations for student professionalism at YSM. After any period of longer than one year in which a student has not engaged in meaningful clinical activity, students must engage in a clinical “warm-up” elective prior to entering clerkships. Students who have not engaged in clinical experience for longer than one year, and students who are absent for any significant period of time prior to starting third year,must engage in a clinical “warm-up” period prior to entering clerkships. Procedure when a student is struggling with clinical reasoning, communication or professionalism. Attendance on clerkship, elective, and sub-internships is required. This includes both clinical activities and didactic seminars. Outlines criteria for acceptable absence. Faculty must train all graduate students and post-doctoral fellows to teach in the pre-clerkship curriculum. Clinical evaluations of students are expected to be completed within 30 days of the completion of the clerkship. Faculty responsibility to report any activity that could be a potential harm to other people that occurs in the context of a person's professional, medical or academic duties. Students must meet certain criteria to progress through each stage of the curriculum and become eligible for graduation. The Progress Committee annually reviews student performance and receives reports of unprofessional behavior or instances of poor academic achievement. Based on its review of a student’s record, the committee can change the status of the student to help them meet the expectations of the school.
Yes	No	Attendance	Absenteeism from Clinical Clerkships Policy	Attendance on clerkship, elective and sub-internships is required. This includes both clinical activities and didactic seminars. Outlines criteria for acceptable absence.
No	Yes	Attendance	Absenteeism from Electives and Subinternships Policy	Attendance on clerkship, elective and sub-internships is required. This includes both clinical activities and didactic seminars. Outlines criteria for acceptable absence.
Yes	No	Assessment, Remediation and Appeals	Assessment- Clerkship Exam Policy	Clerkship directors provide comprehensive and challenging knowledge assessments as part of the clerkships
Yes	No	Assessment, Remediation and Appeals	Clerkship Evaluations Policy	Faculty are responsible for meeting with students at the beginning, middle, and end of the rotation to set performance expectations and provide feedback before submitting the final evaluation.
Yes	Yes	Assessment, Remediation and Appeals	Clerkship, Elective or Sub-internship Grade and/or Narrative Commentary Appeals Policy	Process by which students may express concern about or appeal an evaluation. Students should NOT speak directly to supervising faculty or residents; advise them to discuss directly with the clerkship director.
Yes	Yes	Assessment, Remediation and Appeals	Procedure for Tracking: Clerkship, Elective, or Sub-internship Grade Appeal	Procedure once a student expresses concern about or appeald an evaluation or narrative.
Yes	Yes	Professionalism and Academic Learning Enviroment Policies	Code of Conduct Policy	Code of personal and professional conduct for the YSM community.
Yes	No	Assessment, Remediation and Appeals	Completion of Clerkship Requirements Policy	Process if a student has not completed the requirements of the clerkship.
Yes	Yes	Professionalism and Academic Learning Enviroment Policies	Conflict of Interest (COI) Policy for Medical Student Education Didactic Sessions	Faculty must disclose to students any personal or financial conflicts of interest involving the topics they are presenting when teaching.
No	Yes	Assessment, Remediation and Appeals	Elective and Sub-Internship Evaluations Policy	Details of elective & sub-internship evaluations. Note the grading rubric is not the same as clerkships.
no	Yes	Learning Enviroment, Supervision & Student Safety	Elective Policy for Visiting Medical Students	Visiting student eligibility criteria and registration process.
Yes	No	Learning Enviroment, Supervision & Student Safety	Guidelines for Student Supervision and Safety on Required Clerkships	Outlines who is responsible for providing supervision of medical students in all clinical areas to ensure quality education as well as patient and student safety.
Yes	Yes	Learning Enviroment, Supervision & Student Safety	Guidelines for Performance of Invasive Procedures	Students may perform invasive medical procedures with appropriate training and supervision. Students will not participate if patients are Hepatitis C or HIV positive in the first 6 months of their clerkship year.
Yes	Yes	Learning Enviroment, Supervision & Student Safety	Guidelines for Student Access and Use of Electronic Health Records	Guidelines for student use of EHR. Students may access the charts of their team's patients for purposes of patient care and educational assignments, only. Outlines restrictions. RESEARCH access must be in accordance with IRB-approved protocol.
Yes	Yes	Assessment, Remediation and Appeals Forms	Medical Student Clerkship Evaluation Form	Example of the Faculty Evaluation of a medical student evaluation form.
Yes	Yes	Learning Enviroment, Supervision & Student Safety	Medical Student Clinical Work Hours Policy	Students must adhere to the same Work Hours limits put forth by the ACGME for interns. Link in policy.
Yes	Yes	Assessment, Remediation and Appeals Forms	Medical Student Elective/Sub-Internship Evaluation Form	Example of the Faculty Evaluation of a medical student evaluation form.
Yes	No	Assessment, Remediation and Appeals	Mid-Clerkship/Course Assessment and Feedback Policy	Faculty are required to provide feedback to students at the half-way point of each clinical rotation.
Yes	No	Assessment, Remediation and Appeals	Narrative Assessment Policy	Specifies the course & clinical narrative requirement.
Yes	Yes	Assessment, Remediation and Appeals	Non-Involvement of Providers of Student Health Services or Family Members in Student Assessment Policy	No faculty member who is ever involved in a student's personal health care should be in a position to evaluate them.
Yes	Yes	Assessment, Remediation and Appeals	Procedure for Flow of Information for Suboptimal Student Behavior or Performance	Process for addressing case of suboptimal student behavior/performance and the flow of information to medical education leadership.
Yes	No	Graduation Requirements	Procedure for Student Review and Challenge the Educational Record	Procedure for students to challenge their educational record.
Yes	Yes	Learning Enviroment, Supervision & Student Safety	Reporting Procedure for Harassment / Mistreatment / Bias & Work Hours	Reports of harassment, mistreatment, bias and/or work hours violation will be addressed by course directors & department chairs with involved faculty; dept responses are reviewed by EPCC. Faculty and staff are mandated reporters for sexual harassment.
Yes	Yes	Professionalism and Academic Learning Enviroment Policies	Medical Student Professionalism Policy	This policy outlines in detail the expectations for student professionalism at YSM.
Yes	No	Assessment, Remediation and Appeals	Re-Entry to the Wards for MD-PhD Students Taking Time Away From Clinical Work Policy	After any period of longer than one year in which a student has not engaged in meaningful clinical activity, students must engage in a clinical “warm-up” elective prior to entering clerkships.
Yes	No	Assessment, Remediation and Appeals	Re-Entry to the Wards for Non-MD-PhD Students Taking Time Away From Clinical Work Policy	Students who have not engaged in clinical experience for longer than one year, and students who are absent for any significant period of time prior to starting third year,must engage in a clinical “warm-up” period prior to entering clerkships.
Yes	No	Assessment, Remediation and Appeals	Remediation Policy	Procedure when a student is struggling with clinical reasoning, communication or professionalism.
Yes	Yes	Attendance	Required Attendance on Clinical Clerkships, Electives, and Sub-internships Policy	Attendance on clerkship, elective, and sub-internships is required. This includes both clinical activities and didactic seminars. Outlines criteria for acceptable absence.
Yes	Yes	Learning Enviroment, Supervision & Student Safety	Teaching Preparation for Residents, Graduate Students and Post-Doctoral Fellows Policy	Faculty must train all graduate students and post-doctoral fellows to teach in the pre-clerkship curriculum.
Yes	Yes	Assessment, Remediation and Appeals	Timeliness of Evaluations Policy: Courses, Clerkships, Electives and Sub-Internship	Clinical evaluations of students are expected to be completed within 30 days of the completion of the clerkship.
Yes	Yes	Professionalism and Academic Learning Enviroment Policies	Unsatisfactory Performance Policy	Faculty responsibility to report any activity that could be a potential harm to other people that occurs in the context of a person's professional, medical or academic duties.
		Graduation Requirements	Graduation Requirements Policy	Students must meet certain criteria to progress through each stage of the curriculum and become eligible for graduation.
		Graduation Requirements	Review of Students, Adverse Actions and Appeals Policy	The Progress Committee annually reviews student performance and receives reports of unprofessional behavior or instances of poor academic achievement. Based on its review of a student’s record, the committee can change the status of the student to help them meet the expectations of the school.