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Interfolio Faculty Search


Photo by Robert A. Lisak

Following conditional or final approval of an RFP, a faculty search can be initiated. This is the process by which a position is advertised, candidates are identified, screened, interviewed, and the most qualified candidate is selected. Departments seek talent from all walks, and recognize the strength of a diverse and accomplished faculty.

No RFP or faculty search is required for non-ladder track positions. An RFP is required, but a faculty search is not required, for Instructors on the Clinical track. In specific cases, a Targeted Appointment (see below) or Search Waiver (see below) may be considered for ladder track positions after discussion with the OAPD.


Once an RFP is at least conditionally approved, the position should be created in Interfolio by the Departmental Faculty Affairs coordinators. This is the platform used to coordinate searches at YSM.

The Interfolio posting of a position includes the creation of an advertisement (see below).

All active positions are automatically posted to the Office of the Provost website under Academic Job Listings. All positions for which a search is performed, must be posted for at least 30 days. In addition to being posted on Interfolio, searches for Clinician Educator-Scholar, Clinician Scientist, Investigator, and Traditional (but not Academic Clinician) tracks must also be posted in print and/or online in a professional journal for 30 days.

All searches should be coordinated with the search committee through Interfolio. Once a candidate has been identified, draft offer letters (see below) require approval by the OAPD prior to being extended to the applicant.

Before extending a final, written offer to a candidate, the RFP needs to be fully approved and the following documents submitted to and approved by the OAPD.

  • Faculty search questionnaire (see below)
  • Interfolio EEO report (request report from
  • CV for each person listed in the Final Candidates section (FSQ only). These do not need to be in Yale format.
  • At least 3 letters of reference for the proposed candidate. Note that letters from the search committee members are not acceptable.
  • Copy of the journal advertisement(s) and/or invoices(s), for Clinician-Educator, Clinician Scientist, Investigator, and Traditional Tracks (this is not needed for the Clinical Track).

Once the offer letter is fully executed, it should be sent to the OAPD, with a Yale formatted CV. The appointment can then be entered into Workday and the appointment process can be initiated, if appropriate. Note: Associate Professor and Professor ranks require YSM A&P Committee review/approval, as well as BPO review/approval before the Workday appointment can be approved.

Faculty Search Advertisements

Faculty search advertisements must be reviewed and approved by the OAPD and Office of Institutional Equity and Access (OIEA) prior to the search being placed. These advertisements must include the following:

  • Department and anticipated rank(s)
  • Job requirements such as: degree, “fellowship trained”, “board certified / board eligible”)
  • Job description such as: “expected to develop the practice in…”, “have research interest in…”
  • Deadline language such as: “Review of applications will begin immediately and will continue until the position is filled.”
  • Mandatory line on all ads: “Yale University is an Affirmative Action / Equal Opportunity employer. Yale values diversity among its students, staff, and faculty and strongly welcomes applications from women, persons with disabilities, protected veteran, and underrepresented minorities.”
  • Interfolio position link: “All applications should be submitted electronically to” The Interfolio number can be inserted after the advertisement is approved.

Advertisement should be developed to reach the broadest possible and diverse pool of candidates. Letters and phone calls to key individuals are also recommended.

Faculty Search Questionnaires

After completion of a faculty search, a faculty search questionnaire must be completed and submitted to the OAPD with the supporting documents. This must be submitted and approved prior to a final job offer being made.

Targeted Appointments

Targeted appointments may be considered in the following situations:

  • Eminence: A professorial candidate who has exceptional qualifications and reputation. The department must provide a written description that clearly explains the stature of the candidate and how they will enhance the School of Medicine.
  • Diversity, inclusion, and excellence: An outstanding candidate, internal or external, who will enhance diversity and is excellent in their domain. The appointment can be at any ladder faculty rank and in any track. The department must provide a description of the candidate’s excellence and how they will enhance diversity.
  • Excellence that is hard to find (independent of diversity & inclusion): This category is appropriate for an excellent physician-scientist or other candidate who works in an area that is underrepresented in medicine, irrespective of race/ethnicity or gender. The appointment can be at any ladder faculty rank and in any track.
  • Dual recruitment: This category is appropriate in the following situations:
    • A recruited ladder faculty member has a significant other who is qualified to join the ladder faculty.
    • A ladder faculty member who is being recruited into a leadership position would like to appoint a current faculty colleague or trainee as a ladder faculty member at Yale, provided that the colleague or trainee is clearly ready for an independent ladder faculty position and that this is negotiated at the time of the recruitment.

The Targeted Appt Request form should be used in such situations.

Search Waivers

Search waivers may be considered in the following situations:

  • K Award: For those who are on K-award. Note: Prior to the end of term, a K Awardee Progress Report for Reappointment form may be submitted in lieu of a search. A new RFP will NOT be required.
  • Coterminous appointment: For current employee of affiliated organization when search was conducted by that institution, e.g. VA, Pierce Foundation, YNHH.
  • Practice acquisition: For those who are in a practice being acquired by Yale Medicine.
  • Other: Should be discussed with OAPD.

The Search Waiver Form should be used in such situations.