Grant Resources

Support for pre-award research administration tasks including budgeting, proposal routing, obtaining university approvals, and submission of external grant proposals is provided by the YSM Pre Award Team (YPAT). Support for pre-award tasks related to the strategic development of grant proposals, including optimization of written content, is provided by the Pathology Office of Research Affairs.

• At least 4-6 weeks in advance of the proposal deadline, email a completed Proposal Information Form (PIF) to Uma Raman at uma.raman@yale.edu and copy path.research.affairs@yale.edu so the Office of Research Affairs may assist with the process
  • Uma will provide a detailed checklist outlining the items required for the proposal and the internal deadline

• Editing and/or writing support for a new grant proposal
• Editing and/or writing support for a manuscript/journal article
• IRB protocol development, modification submission, IRES IRB questions, or congruency assistance
• Graphic design and figure editing for grant proposals and/or manuscripts
• Bioinformatics support needs and experimental design questions
• Assistance obtaining Biosketches, Letters of Support, and other materials from collaborators
• Assistance providing costs for vendors, supplies, or university resources
• Developing budget, ensuring alignment with funder guidelines
• Other Support requests

• The PI submits all final documents to the Pre-Award office
• The Pre-Award office will upload and submit the proposal for routing and university approval
• The PI must approve the IRES routing record prior to OSP approval
• The PI is responsible for submitting non-federal proposals after OSP approval
• OSP submits all federal proposals

Post-Award grant support is provided by the Yale School of Medicine’s centralized Integrated Business Office. Each faculty member has been assigned a portfolio analyst.

Email your assigned portfolio analyst with a copy to jamie.germaine@yale.edu for:

• Questions about new award set-up
• Grant expenditures

The purpose of this SOP is to outline roles and responsibilities for efficient processing of progress reports for faculty in Pathology.

Any faculty member that has obtained federal funding is required to provide Research Affairs John Palmieri and Lorena Fonte ASST access to their eRACommons STATUS and RPPR modules to ensure compliance with NIH and Yale policies. (See supplemental instructions)

The below steps outline the procedure for progress report submissions.

1. Pathology Research Business Office will notify PI and Research Affairs 30 days before a federal progress report is due. Notifications for non-federal progress reports will be provided by research business office as needed.
2. PI will be responsible for all programmatic information in the progress report pertaining to sections B, C, E, F, G for NIH progress reports.
3. Pathology Research Business Office will provide information to PI and Research Affairs (15 – 10 days prior to the due date) related to the following sections: D, G.8, G10, (H as applicable); information packet will include other support or collating sponsor forms and obtaining OSP signatures as required for non-electronic submissions.
4. Research Affairs will populate information provided by Pathology Research Business office into Commons on behalf of the faculty. 5 days prior to the due date
5. PI (as soon as they are able) will notify Research Affairs that all RPPR programmatic information has been entered into commons.
6. Research Affairs will complete a final review of the RPPR to ensure all errors and warnings have been corrected, notify faculty how to submit their RPPR and when applicable create appropriate IRES record as needed. 5-2 days prior to the due date
7. Upon approval from Faculty Affairs, the PI may submit the RPPR directly or route to Lindsey Bosak in OSP.

Please reach out with questions to any of the below contacts:

• Research Affairs – path.research.affairs@yale.edu
• Jamie Germaine – Pathology Research Business Office – Jamie.germaine@yale.edu
• John Palmieri – Research Affairs Designee – john.palmieri@yale.edu

Purpose: To explain the process of requesting an Other Support document.

Timeline:

1. Requests for other support documents should be emailed to both of the following email addresses: Path.research.affairs@yale.edu AND Path.research.award@yale.edu
   1. Include a due date and any special instructions
   2. Include the name and contact information for the requestor
   3. Pathology Research Affairs will acknowledge receipt of the request.
2. Pathology Research Affairs will triage the request and send it to the appropriate
3. Pathology Business Office personnel to create the Other Support document.

The Pathology Business Office will work to confirm accuracy of the Other Support information.

1. Calendar months
2. Budget dates
3. Total costs
4. All awards that faculty have effort on at the current time are present

Following approval from the Pathology Business Office, the faculty member will receive a request from Adobe to sign their Other Support document.

Once signed, the final Other Support document will be provided back to the faculty member for their records.

The Pathology Business Office assigned accountant will submit the Other Support document to the requestor and copy the faculty member.