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YSM Pre Award Team (YPAT)

YSM Pre Award is a team of dedicated and cross-trained Pre-Award Administrators who provide pre-award support to YSM departments. These services include support for proposal development, pre-proposals or Letters of Intent (LOIs), Just-In-Time (JIT) requests and assistance navigating sponsor policies and interpreting guidelines. Our staff work directly with faculty to prepare submissions that are sent to Office of Sponsored Projects for submission to external sponsors.

YPAT Mission

The mission of YSM Pre Award is to assist Yale School of Medicine investigators with the preparation and submission of grant and contract proposals for extramural funding.


YPAT is currently providing support to several clinical departments at the Yale School of Medicine:

  • Anesthesiology
  • Child Study Center
  • Dermatology
  • Emergency Medicine
  • Internal Medicine
  • Neurology
  • Neurosurgery
  • Obstetrics, Gynecology & Reproductive Sciences
  • Ophthalmology
  • Orthopaedics
  • Pathology
  • Pediatrics
  • PET Center
  • Psychiatry
  • Surgery
  • Urology
  • Yale Cancer Center

Statement of Scope

  • Sponsored grants/agreements
    • Includes Federal clinical trials
  • Research contracts
  • Research related service agreements
  • JITs

Questions & How-tos

How can I communicate with my Pre Award Administrator or others on the Team?

Please see our listing of pre award contacts by department/section.

What information does a faculty member need to provide, to begin work on a proposal?

Faculty that are in our client departments can get started by filling out the Proposal Information Form (PIF).

When do I need to get my final documents to my Pre-Award Administrator?

Please see our recommended proposal timeline and reach out to your pre award administrator for more guidance on your submission.

What pre award tasks can YPAT assist with?

How does YPAT partner with the Office of Sponsored Projects (OSP)?

YPAT works with OSP essentially in the same way that departments do. OSP provides institutional oversight and approval and is a source of expertise for YPAT with grant and contract submissions.

Contact Us

To request YPAT services, please contact Jill Ely, Director, YSM Research Administration