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INFORMATION FOR

Beatrix Launch Planning

What is Beatrix?

Beatrix is a custom-built dynamic content management system created by the School of Medicine’s Office of Communications, but available to everyone at Yale University. It encompasses news, events, faculty CVs, people profiles, multimedia, and clinical trials and displays them on our websites. It is the data backbone for all YSM, YSPH, YM, and other Yale websites.

Why Beatrix?

Photo by Anthony DeCarlo
Beatrix McCleary Hamburg

Portrait by artist Elizabeth Colomba.

The system is named for a groundbreaking alumna, Beatrix McCleary Hamburg, MD ‘48. Dr. Hamburg, the first Black woman to graduate from YSM, was a trailblazing researcher and physician.

Part of the overall mission of the new system is to foster collaboration among the school’s faculty, helping them to more easily find each other’s research and make new discoveries together. Our hope is to further highlight Dr. Hamburg’s legacy to the more than 12,000 faculty and staff who will use the system. We draw inspiration from her and envision this system to be an agent of change of which she would be proud.

Why did we rebuild the system?

Beatrix has significant improvements over the current system, many of which are invisible to the end user but provide better data structure that allows us to more quickly respond to new developments at the school.

Improvements you may notice:

  • The home page is a dashboard, giving you quick access to items that need review.
  • Publications for all faculty will be automatically imported to their profile for approval, along with an improved CV building tool.
  • The pages are responsive, so you can use a desktop, tablet, or phone to edit your information.
  • The interface is significantly easier to use and more accessible, and you have access to more data than ever before.

What remained the same?

  • Your news, profile, event, and multimedia content has all been migrated from the previous profile system. You don’t need to do anything.
  • We are still using SDL Tridion to host the rest of the website content.

When does this happen?

  • November 11 - 13: The content in the system will be unavailable for editing. You can schedule content to publish during this time period, however. If you have emergency edits, please contact ysm.editor@yale.edu.
  • November 14: The system will launch and be available for use.

Training Sessions

The Office of Communications will hold several virtual training sessions for the new system in the weeks after launch.

Important update about faculty publications

  • The new system will import faculty (and staff) publications from Dimensions, a powerful dataset with more than 160 million publications.
  • If you have publications to approve, Beatrix will send you an email asking you to approve or reject the publications to include on your profile.
  • Approving or rejecting publications is simple, and you can even delegate approval to another Yale person.

We will post more information our help page prior to launch. Emails will begin on November 15, 2022.

What if I have questions?

If you have questions, please contact us at ysm.editor@yale.edu. We have a series of workshops available to review the system functionality in detail.

Several common questions are below

Will there be instructions on how to use the new system?

Can I fix an error?

Yes. If you fix data by the end of the day on November 10, 2022 in the News and People Profile System, your data will be moved over to the new system.

Can I change a faculty title?

A common issue is faculty academic title changes. If you need a change, please contact Faculty Affairs.