Beatrix Training: Editing Your Online Profile (for Faculty)

Transcript

• 00:08A few more people are joining,
• 00:10but let's get started here.
• 00:12Thank you all for joining today.
• 00:14We're going to review editing your profile
• 00:19and Beatrix which is the new version of.
• 00:23What was formally called the Profile
• 00:26System and we're going to go over how
• 00:28to edit your profile to update it on
• 00:30the website as well as take advantage
• 00:32of a couple of the other features
• 00:34that were recently introduced prior
• 00:37to the relaunch as vitrix and as well
• 00:41as a few features that are brand new.
• 00:45So. I'm going to get started by
• 00:47sharing my screen here.
• 00:49And just a note,
• 00:50we are recording this just so we can share
• 00:54it with others who can't join us live.
• 00:57Because we have a smaller group today,
• 01:00I'd like to try to go through this
• 01:02relatively quickly and leave lots of
• 01:04time for your questions toward the end.
• 01:06So do feel free to use the chat
• 01:10to send a question.
• 01:12Or I think this is a group that you
• 01:15can feel free to just speak up and
• 01:18interrupt me if you have a question.
• 01:20So we want it.
• 01:21This is the purpose of us being
• 01:23here is to answer your questions.
• 01:24So feel free to stop me.
• 01:27If a question comes up.
• 01:30All right, so First off, to access the
• 01:36system you will visit the atrix.yale.edu.
• 01:40We've also redirected the profile.yale.edu
• 01:44domain that used to lead you to
• 01:47the former version of the system.
• 01:49And after you log in with your net ID,
• 01:51you are going to end up on a
• 01:53screen that looks like this.
• 01:54It probably will not look so
• 01:57much like my view of the screen.
• 02:00What you will definitely see or may see are
• 02:04some publications to review if you have.
• 02:08Recently imported publications, or if
• 02:11you have not had a chance yet to log in,
• 02:15review those publications that were imported.
• 02:17I'll be talking a lot about
• 02:18publications a little bit,
• 02:19so I'm not going to go into that now.
• 02:22If you are someone who is
• 02:24creating news or events,
• 02:25you will see those here.
• 02:27If you've started a news
• 02:29article and finished it,
• 02:31it's going to show up on
• 02:32this dashboard for you.
• 02:33But the reason we're here today
• 02:35is to talk about editing profiles
• 02:37or you're going to want to go.
• 02:38To edit your profile is this people section.
• 02:42And once you click that.
• 02:45If you have access to more
• 02:46than your own profile,
• 02:48you're going to land on a page like this.
• 02:50However,
• 02:50I assume for most faculty you're
• 02:52only gonna have access to your own
• 02:54profile and you'll end up on a page
• 02:57that looks something like this.
• 02:58Ideally with your headshot here and you
• 03:02will be free to start editing your profile.
• 03:05For example purposes here,
• 03:08I'm going to use the same profile I've
• 03:11been using for all these presentations,
• 03:13which is Doctor Grauer's profile.
• 03:15Because he is a very complete
• 03:17profile due to his involvement in OD.
• 03:20So the very first thing I want to point
• 03:23out about the profile is if you don't
• 03:26necessarily have time to do edit,
• 03:28keep this profile up to date yourself.
• 03:30You can designate somebody to
• 03:32edit this profile for you.
• 03:34There are the communications
• 03:36professionals in each department
• 03:38who sometimes take on this task,
• 03:40but for the most part they they
• 03:43don't have the time to manage.
• 03:45Every single profile in their department.
• 03:48So if you have an admin assistant
• 03:52or someone in your.
• 03:54Office that can edit this profile for you.
• 03:56You can right at the top here in this
• 03:59editable by section click add editor
• 04:02and for example if Doctor wanted to
• 04:04grant me access to edit his profile,
• 04:07he could start typing in my name.
• 04:09It'll show up in this list and now I
• 04:11would have access to edit this profile.
• 04:16I'll just, I'm going to skip a
• 04:18little bit to point out that there
• 04:20is a similar looking field down
• 04:21here called your assistance and this
• 04:23very well may be the same people
• 04:25that you want to edit your profile.
• 04:29And the way this works,
• 04:31I just went ahead and removed myself as a
• 04:33profile editor just to demonstrate this.
• 04:35If someone is actually your administrative
• 04:37assistant, it would be great to
• 04:40enter that person in this field.
• 04:42This isn't going to display publicly
• 04:44just on the websites just yet.
• 04:46However, we do plan to add some new
• 04:49contact listing options that will
• 04:51feature this information if you've
• 04:53entered it in your profile and also
• 04:56one of the enhancements for the
• 04:58system we're focused on for next year.
• 05:00Involves reporting capabilities,
• 05:02and it would be really great if we
• 05:05could have the assistance for each
• 05:07faculty member who has one logged
• 05:10in here for reporting purposes.
• 05:12So if I was doctor Grauer's assistant.
• 05:16I could add myself here the same
• 05:18way I did for the profile editor.
• 05:21And when I do this,
• 05:23it'll say it'll prompt me.
• 05:25What I also like to give this is an
• 05:28assistant access to edit your profile.
• 05:30If I say yes,
• 05:31it's going to record me both as
• 05:33an assistant and somebody who
• 05:35can edit this profile.
• 05:36Um, so just wanted to point that out.
• 05:39I'm a few popular fields here,
• 05:42but like I said, I'd like to keep this.
• 05:44A lot of this is just data entry,
• 05:46honestly,
• 05:46so I'm not going to run through
• 05:48how to fill out every single field,
• 05:50but I do want to highlight a few
• 05:53fields that have specific purposes
• 05:55that might not be apparent.
• 05:57The first thing is you will
• 05:59see your name here.
• 06:00This is the name we're
• 06:01importing from work day,
• 06:03the Yale Yale University HR system.
• 06:07If this name is incorrect, please do.
• 06:09Either request an edit,
• 06:11this will create this will
• 06:13generate a message to us,
• 06:15but or you could just contact
• 06:19employee services directly and
• 06:21employee.services@yale.edu.
• 06:22We want to make sure that your name
• 06:25is incorrect and it's sorry that your
• 06:27name is correct in the Yale system of record.
• 06:29So while you could use these override
• 06:31fields here to make sure your name is
• 06:33correct on your School of Medicine profile,
• 06:35at least if this name isn't right,
• 06:37we really should get it
• 06:39corrected and the yell.
• 06:40System of record.
• 06:42As I alluded to,
• 06:43if you'd like to go by some other name.
• 06:45For example,
• 06:46if Jonathan Grauer went by John Grower,
• 06:48he could update his display first
• 06:51name and that will update his name
• 06:55as it appears on his profile.
• 06:58And on listings, when he,
• 06:59uh,
• 07:00anywhere basically that he appears
• 07:02on medicine.yale.edu,
• 07:02it's going to use this form of his name.
• 07:07Suffixes are another popular topic.
• 07:11There are a few.
• 07:12We categorize suffixes a few things.
• 07:14One is family suffixes is really
• 07:16straightforward if you go by junior.
• 07:18If you're a junior 1/3.
• 07:21You can pick that from here alternatively.
• 07:26There are a preset list of professional
• 07:29suffixes and certifications that
• 07:31you might want to add as a suffix
• 07:33to your profile.
• 07:35To add one of these,
• 07:36you simply select it from the list.
• 07:39And it will be added and it
• 07:41should be reflected on your
• 07:43public facing profile as well.
• 07:45I can resort these suffixes however I'd like.
• 07:50Although I do think we forced the
• 07:52family suffixes to appear first,
• 07:54just because it would be a little odd
• 07:56if it was such and such MD Junior.
• 08:01But the one thing I do want to call
• 08:04attention to are the academic suffixes.
• 08:06These are a little bit more involved because
• 08:09we do want to track the actual degree
• 08:13information about your educational career
• 08:15so we can to back up the degrees that
• 08:18are going to display next to your name.
• 08:21So when I open, when I select academic and I
• 08:24open these suffix options for Doctor Rauer,
• 08:26I only see BS because that is the only other.
• 08:30A degree that he has information
• 08:33for about in his education tab.
• 08:36So I'm going to skip ahead to
• 08:38the Education tab quickly just to
• 08:40demonstrate how this works.
• 08:42I see a list of doctor Grauer's
• 08:45educational history here.
• 08:46If I wanted to add a new suffix to my name,
• 08:49I would first need to add a new
• 08:52degree to back up that information.
• 08:55So let's pretend Doctor Grauer
• 08:58has a degree in audiology.
• 09:03And I would enter in this information.
• 09:06So here I do have to enter an end date.
• 09:08Again, this is just for
• 09:10verification purposes,
• 09:11but you can elect to hide it if
• 09:13you don't want to reveal the date.
• 09:15We're conferred this degree.
• 09:16I can hide that date from display
• 09:19on the website and it will just
• 09:21say that I have this degree.
• 09:23And as long as I fill in
• 09:25these other required fields.
• 09:30Hmm.
• 09:32OK, I'm gonna have to scroll here.
• 09:39Alright.
• 09:42OK, once I do that I can add this degree.
• 09:45And once it's added here,
• 09:47we repeat the suffixes here,
• 09:48just so that they're handy when you're
• 09:51modifying this education information.
• 09:52But this is a.
• 09:53This will update the same way
• 09:55it did in the Overview tab.
• 09:57I can then add a new suffix,
• 09:59click academic.
• 09:59I'm going to see my new
• 10:01degree that I've added here,
• 10:03and I can add it to my list of suffixes.
• 10:07That is how suffixes work.
• 10:11This other information it
• 10:13will appear on your profile.
• 10:15It's standard data entry process.
• 10:18If you have questions about how
• 10:19to fill out this information,
• 10:21please reach out to us.
• 10:22Any question you have about this
• 10:24tool you can always reach out to us
• 10:26either by if you're in the system you
• 10:27can if you've logged in the system,
• 10:29you can click this report a bug button.
• 10:31You don't necessarily have
• 10:32to be reporting a bug.
• 10:33Then you can click this button provide
• 10:36your e-mail providing a subject is
• 10:39helpful just so we know what the.
• 10:41General nature of the issue is
• 10:42and then you can describe it in
• 10:44detail in this message field.
• 10:45This will send us a message and we will
• 10:47get back to you and resolve whatever
• 10:49issue or answer whatever question
• 10:50you have have as soon as we can.
• 10:53Alternatively,
• 10:53you can just you can always
• 10:55e-mail us directly at
• 10:58YS m.editor@yale.edu.
• 11:00OK, I want to quickly touch on
• 11:04headshots only because nothing much has
• 11:08changed here from the previous system,
• 11:11profile.yahoo.edu.
• 11:12But one problem we've noticed
• 11:13is that some of the headshots,
• 11:16for whatever reason when they
• 11:18were imported to the new system,
• 11:20don't have are not cropped correctly.
• 11:24This problem does not affect doctor rower,
• 11:25but I have seen this affect
• 11:27a few people's profiles.
• 11:29Right now we don't have a great solution.
• 11:30For this, because there's no way for
• 11:32me to adjust this crop right now.
• 11:34We are working on a way to fix that so
• 11:36we can re crop the images and fix them.
• 11:38Do apologize if you're having
• 11:40an issue with that currently.
• 11:42I'm going to skip to the biography
• 11:44field he biography page here.
• 11:46The very first thing that will appear
• 11:49is your primary slash academic bio.
• 11:51This is a biography that will appear.
• 11:56On your school medicine profile,
• 11:59sort of front and center.
• 12:01That's where, Oops, sorry,
• 12:02didn't mean to click that link.
• 12:04That's where your primary
• 12:05bio is going to appear.
• 12:06But you may say, see a few other
• 12:09kinds of biographies on this page.
• 12:11One of them is an organization
• 12:13specific biography,
• 12:14and you'll notice that you
• 12:15can't edit these directly.
• 12:16You can submit a request to edit them,
• 12:18but you're not able to edit them directly.
• 12:20The reason for that is that these
• 12:23biographies were written for some
• 12:24specific use case on a very specific page,
• 12:26for example.
• 12:28This OP D leadership biography was written,
• 12:32I think by Doctor Brauer for so long
• 12:36with this profile as it appears on LAPD,
• 12:39simply because rather than
• 12:40showing his academic bio,
• 12:42he wanted to talk about
• 12:44his work specific to a PD.
• 12:46So that's the point of these profiles.
• 12:48It's not of these biographies,
• 12:50it's not necessarily apparent where
• 12:52this might appear on the website,
• 12:54so we just wanted to make sure that.
• 12:57We get the editorial sort of input
• 12:59here to make sure any updates
• 13:01that are made are going to make
• 13:04sense in the context of where that
• 13:06biography is actually appearing.
• 13:08If you want some change to these
• 13:10biographies to click this request edit
• 13:12button very similar to the report a bug,
• 13:14it'll just open up this form.
• 13:16You can actually it'll prepopulate.
• 13:18The field with the current biography.
• 13:20You can edit the biography right here,
• 13:23or you can just describe what
• 13:25you would like amended instead
• 13:27of directly editing it.
• 13:30Um. You may also see in your profile
• 13:35Y in patient Care biography and
• 13:37this also is not directly editable.
• 13:39This is a biography that is created
• 13:42by the Yale Medicine editorial team.
• 13:45Again, they will work with you.
• 13:48If there is something that needs
• 13:49to change in this biography,
• 13:51please just reach out to them by
• 13:53contacting this e-mail address
• 13:54that's listed right here and
• 13:55they can update your you know,
• 13:57medicine biography as needed. Umm.
• 14:01With that, on that same topic,
• 14:04I'm going to skip ahead to
• 14:06the Patient care tab.
• 14:07If you are a specialist who is seeing
• 14:10patients through Yale Medicine,
• 14:13this is going to be a very
• 14:15important page to make sure it's
• 14:17configured properly and I think
• 14:19Denise Meyer and our communication.
• 14:21Steam is gonna be sharing a link to
• 14:22the chat shortly with some detailed
• 14:24information about how to update this.
• 14:26I'm going to talk about a few of
• 14:28these items really briefly here,
• 14:30First off.
• 14:34Are these expert?
• 14:59Come back. Very sorry,
• 15:01I just briefly lost my
• 15:03network connection there.
• 15:05It's a little odd.
• 15:06Hopefully it doesn't happen again.
• 15:09You're making us feel very comfortable
• 15:11when you have these kinds of problems
• 15:12and not feeling so inadequate that.
• 15:15Thank you for doing that.
• 15:17You're welcome anytime.
• 15:18Yeah, it's a little concerning that I'm
• 15:21in our office and the network's not
• 15:24functioning anyway, sorry about that.
• 15:26So these expertise in areas of specialization
• 15:29right now on the Yale Medicine site,
• 15:32specialists are associated with
• 15:34conditions that appear on the
• 15:36site via an AI algorithm, that is.
• 15:39Actually, looking at, um,
• 15:41the ICD and CPT codes that are
• 15:43used for billing purposes,
• 15:45we're literally just looking at which
• 15:48specialists are building against which codes.
• 15:50We're not looking at any kind
• 15:52of patient information.
• 15:53We're just trying to get some
• 15:55idea without manual input of the
• 15:58kinds of work that you are doing.
• 16:00However, as you can imagine,
• 16:02that's not always going to
• 16:04give an accurate picture.
• 16:05Of your specializations or
• 16:08your practice as a whole.
• 16:11So we've provided these fields
• 16:13that allow you to sort of override.
• 16:16Not completely override,
• 16:18but modify, I should say,
• 16:20the relationships between your
• 16:21profile and the content that
• 16:24appears on Yale Medicine.
• 16:25This first list condition conditions,
• 16:28treatments and procedures in
• 16:30which you super specialize.
• 16:31This is an important one,
• 16:32especially if you are treating
• 16:35some kind of condition that's
• 16:36very rare and it might you might
• 16:38not get all that many patients.
• 16:40So it's obviously not going to appear
• 16:42all that often in your billing codes.
• 16:45So in that case,
• 16:46you want to make sure that you
• 16:49add whatever rare condition or
• 16:50procedure that you're performing,
• 16:52treating or performing and add
• 16:55the appropriate.
• 16:56Keyword for that specialty
• 16:58if you do not see it in.
• 17:04I mean, heart, this is probably not
• 17:06the best search for rare disease. Well.
• 17:08There certainly could be something here.
• 17:10Anyway, if you do not see whatever
• 17:13condition or procedure you're looking
• 17:15for in this prepopulated list,
• 17:17please reach out to us by clicking
• 17:19this suggest new clinical keyword
• 17:21and you can simply tell us what
• 17:24the specialty is that's missing.
• 17:26Hopefully it is in our system and
• 17:28just going by some other name that
• 17:30maybe we need to add as a synonym,
• 17:32but it it is possible that we're not
• 17:35capturing every single specialty here,
• 17:36so please do use that if you're
• 17:38not seeing what you expect to see.
• 17:40Similarly, uh,
• 17:41how do you want to build your practice?
• 17:43This is a separate list,
• 17:44but it's a very similar purpose.
• 17:46If there is some procedure that you would
• 17:50like to specialize or perform more often,
• 17:54but you maybe haven't actually
• 17:56performed it all that much yet,
• 17:57it's obviously not.
• 17:58You're not going to be strongly associated
• 18:01with whatever that procedure is.
• 18:02So similarly, if there is some way
• 18:04you're trying to build your practice,
• 18:06you should add the relevant words here.
• 18:10Umm. And then these are a little easier.
• 18:14These patient interactions on these
• 18:16yes or no questions are very important
• 18:18for how your profile is presented
• 18:20on the Yale Medicine website.
• 18:23People because if.
• 18:24You see patients by appointment.
• 18:27We want to make sure that we're providing
• 18:29information for them to contact you.
• 18:30If you are a pathologist who is
• 18:32never going to have an appointment
• 18:34directly with a patient,
• 18:35then we don't want to make it seem like
• 18:38somebody could make an appointment with you.
• 18:40So this is pretty straightforward.
• 18:42There is a bit more information on
• 18:44that link that Denise shared with you
• 18:45about how to fill out these fields,
• 18:47but I I think they're
• 18:49relatively straightforward.
• 18:53Also, you will see a list of articles that
• 18:56are appear on the L Medicine site that
• 18:58you are currently associated with. Umm.
• 19:01Obviously the algorithm is not perfect,
• 19:04so if you find that you are associated
• 19:06with an article that doesn't really
• 19:07belong and you don't think you
• 19:09should be appearing on that article,
• 19:11you can use this toggle right here to
• 19:15to hide yourself from that article.
• 19:17It does help us improve the algorithm
• 19:19if you can give us.
• 19:21A reason why you don't want, hopefully.
• 19:24I think the reason will likely
• 19:25be in this list, but if not,
• 19:28please let us know why.
• 19:30That will allow you to prevent
• 19:33yourself from appearing on that. Call.
• 19:37Um, I'm going to go ahead. You know,
• 19:40I'll touch on research very quickly here.
• 19:43The research tab, uh,
• 19:44sort of similar to the bio,
• 19:46we have a brief research summary
• 19:49when you what you can.
• 19:51Ideally, this field would be
• 19:52sort of in layman's terms,
• 19:54or as close to layman's terms as
• 19:56you can get a description of your
• 19:58research and as the title implies,
• 20:00brief.
• 20:00And then we also provide a second field
• 20:02for an extensive description where you
• 20:04can really get into the nitty gritty
• 20:07of the kinds of work that you're doing.
• 20:09Um.
• 20:11The medical subject headings are these
• 20:14research interests keywords here?
• 20:16These are.
• 20:19When you select these keywords,
• 20:20this is actually really important for the
• 20:25directory of faculty research interests.
• 20:27That is a site that the
• 20:29students are directed to.
• 20:30The Med students are directed to each
• 20:33year to identify faculty who might
• 20:35be appropriate mentors for them.
• 20:38And I'll just, I'll try to.
• 20:40Let me just demonstrate the
• 20:42site in case you're not.
• 20:44Familiar with it.
• 20:46So you can see how this works.
• 20:49Apologize,
• 20:49I should have loaded this up in advance.
• 20:53Um,
• 20:53so on this website.
• 20:56We have there are a few ways you
• 20:58can slice and dice this data,
• 21:00but we have a list of keywords that
• 21:04some at least one faculty member
• 21:06at the school has indicated that
• 21:08they are interested in researching.
• 21:10If I click one of these word keywords
• 21:13and I'd like to pick one that maybe
• 21:16has several people associated with it.
• 21:21I will see a list of the Faculty of indicated
• 21:25they are interested in this kind of research.
• 21:28I can that from there, it's kind of cool
• 21:30that they can continue continue to browse.
• 21:32We're going to expose all of the research
• 21:34interests for each of these faculty members,
• 21:36so if they see some related keyword
• 21:37that there may be also interested in,
• 21:39they can select that and continue to browse.
• 21:43We also serve a slightly modified
• 21:45version of your profile here that
• 21:48emphasizes the research a bit more.
• 21:50And one thing we add here that
• 21:53doesn't appear on normally on your
• 21:55profile are a list of co-authors.
• 21:58If we have identified that you
• 22:00have Co written a paper publication
• 22:02with another ESL faculty member,
• 22:04they will be linked here.
• 22:06So it's just a handy way for.
• 22:09Just for students to see who at the
• 22:13school is researching similar topics.
• 22:16Anyway, that is the reason
• 22:18for selecting these keywords.
• 22:19We do hope.
• 22:20I don't have a timeline for this.
• 22:22We do hope in the future to move to
• 22:24a sort of AI model similar to what
• 22:27we're doing with Yale Medicine,
• 22:28to apply these keywords automatically to each
• 22:32profile based on primarily your publications,
• 22:35which I'll get to in a second.
• 22:38But for now it is this sort
• 22:42of manual process.
• 22:43We will try to improve it soon.
• 22:45Lastly,
• 22:46I want to quickly mention research images.
• 22:49We found that this category is
• 22:52just a little too specific.
• 22:54Lots of faculty have media that
• 22:55they'd like to share on their profile,
• 22:57and it's not always research images.
• 23:00We're not going to get rid of this field,
• 23:01but we are going to move it
• 23:04somewhere else into a more generic.
• 23:06Related media bucket that you can
• 23:08then upload whatever you'd like.
• 23:09It'll display your profile.
• 23:11Make it a little simpler and less
• 23:12specific so we're not having tons of
• 23:15different lists of types of media on
• 23:17your profile, so please do use this.
• 23:19If you add something here before
• 23:22we make that change,
• 23:23it will move over to our related media
• 23:27section when that change happens.
• 23:31OK, publications.
• 23:31Umm,
• 23:32imagine we might have some questions here.
• 23:35We this is a new method that we
• 23:39have launched with Beatrix.
• 23:42We are matching publications
• 23:44to faculty using dimensions AI,
• 23:46which is a third party tool.
• 23:48Again,
• 23:49it's using AI to match authors
• 23:52to specific publications.
• 23:54Generally we have found it is very accurate,
• 23:59but we do still ask that you approve.
• 24:01These publications,
• 24:02just to be certain before they
• 24:04actually appear on your profile.
• 24:06Hopefully you don't have hundreds,
• 24:08but you may if you've never
• 24:09looked at this before,
• 24:10which obviously since it's new,
• 24:11many of us haven't.
• 24:14So.
• 24:15If you have pending publications that have
• 24:18been imported from a dimensions profile,
• 24:20you will get an e-mail about it and
• 24:22when you get that e-mail it will
• 24:25link you directly to this page.
• 24:27And to approve or reject these publications,
• 24:31you can simply go through this list,
• 24:33verify it is your publication,
• 24:36and accept it if it is, if it is not.
• 24:40This one looks like it probably is,
• 24:42but I'm oh, I should have
• 24:44mentioned this much earlier.
• 24:45I am currently in the development
• 24:47environment for the system,
• 24:49so I'm not actually changing
• 24:51the doctor's profile right now.
• 24:53So none of this is going to
• 24:55be reflected on the website.
• 24:57If it wasn't a publication I that
• 24:59belongs to me, I could reject it.
• 25:02We are working.
• 25:03I realize this is a big pain if you
• 25:05have dozens or hundreds of publications.
• 25:08Here we are.
• 25:09Working to add a multi select function
• 25:11to this table soon so that you
• 25:13could simply go through the list,
• 25:15check off all the boxes and then
• 25:16approve or reject everything at once,
• 25:18which would be a little easier than clicking,
• 25:20getting the message, clicking,
• 25:22getting the message again.
• 25:23So we're trying to stream that
• 25:25streamline that a bit for you.
• 25:27One additional note here is dimensions
• 25:31in general is very accurate.
• 25:33If you find that you are rejecting lots
• 25:36of publications, I would say more than.
• 25:39Five or even maybe 2% of your publications.
• 25:43If you're having to reject more than
• 25:45a couple publications here and there,
• 25:47the problem is likely the profiles
• 25:49in dimensions that we've associated
• 25:51with with you.
• 25:53It may be that they're just
• 25:54incorrect and we need to fix them.
• 25:56So if you see lots and lots of incorrect
• 25:58publications that you have to reject,
• 26:00please don't go through the exercise
• 26:02of rejecting all these publications.
• 26:04The real fix is to get in touch with us.
• 26:07You can click this link to
• 26:09e-mail wise Sunday editor.
• 26:10Again, you could use report a bug.
• 26:11We also have this don't see your
• 26:14publications button here that will
• 26:16prompt an e-mail to us and we're
• 26:19actually this isn't in place right now,
• 26:22but because we've had this issue
• 26:25with a few users already where
• 26:27they spend a lot of time rejecting
• 26:29publications when really we just
• 26:31need to update their profiles.
• 26:33We are soon going to be adding
• 26:35in live logic that if you start
• 26:37rejecting a lot of publications,
• 26:38we're going to prompt you to contact us.
• 26:40We just don't want people spending
• 26:42tons and tons of time rejecting
• 26:45publications that don't belong to them,
• 26:47when really we just need to fix the
• 26:49profile so that those don't appear at all.
• 26:52And that your results will be accurate
• 26:54going forward more importantly?
• 26:56Um.
• 26:58Do we have any questions about publications?
• 27:00I know that there were a bunch
• 27:01of issues with this at launch.
• 27:03We've tried to resolve a lot of them,
• 27:04but if there are questions,
• 27:06please do feel free to ask.
• 27:09I I
• 27:10actually have a question.
• 27:11This is Darren. David, could you
• 27:12scroll back up for one second?
• 27:14Sure. I had a quick.
• 27:16Thank you very much. I had a question,
• 27:19could you go all the way up because I.
• 27:22OK. So I'm not seeing it here where it
• 27:24says public view versus not public view.
• 27:26I think I saw that and and I tried
• 27:29to change that on mine and I
• 27:30didn't know and then everything
• 27:32was still populating on my.
• 27:36Like when I then went in
• 27:37and looked at my profile,
• 27:38even if I turned public view off.
• 27:39So I don't know what that is exactly.
• 27:42So you understood it correctly.
• 27:45It sounds like we one issue we have been
• 27:47having since the new system launched that
• 27:49we've been trying to address is that changes
• 27:52made in the system are not reflecting
• 27:54the website as quickly as they should be.
• 27:56Generally when you're right,
• 27:58when you change a value from here from
• 28:01public to this lock icon, the red icon it is,
• 28:04it should be hidden from your public profile.
• 28:07Um, generally that should happen
• 28:09with within 5 minutes or less,
• 28:11but there is some bug that is preventing it
• 28:14from updating immediately on the website,
• 28:17so I apologize for the inconvenience,
• 28:20but that is what that option is for.
• 28:22If you set this toggle to private,
• 28:25then it should no longer
• 28:27display on your profile.
• 28:29If you do see that your profile
• 28:31isn't updating immediately,
• 28:32we we are aware of this issue,
• 28:34but it helps to know if somebody is
• 28:36actively experiencing the problem.
• 28:37So again,
• 28:38if you're experiencing that issue where
• 28:40you're making updates to your profile,
• 28:41you've waited the five minutes,
• 28:43and you're still not seeing
• 28:44it on the website,
• 28:45please let us know and we can
• 28:46use that as an example to try to
• 28:48investigate this issue further.
• 28:49I do apologize for that.
• 28:51No problem. Thank you for for
• 28:52clarifying what that is. I appreciate
• 28:54it. Sure. Thank you.
• 28:55I should also mention in this,
• 28:57so the reason why this public private
• 29:01toggle did not show up is because
• 29:03I was looking at the pending list.
• 29:05This will only show up once I'm looking at
• 29:07the publications I've already accepted.
• 29:09Pending publications will
• 29:10never appear on your profile,
• 29:12only those that you have accepted well.
• 29:13And even on top of that,
• 29:15we do want you.
• 29:17That's an important distinction.
• 29:19You might see a publication
• 29:21in this list that is yours,
• 29:22but you don't want to display on the profile.
• 29:25Please accept it anyway.
• 29:26But then you can hide it using this toggle.
• 29:29We just want to make sure we have an accurate
• 29:31list of your publications in the system,
• 29:33even if you don't want it
• 29:34to display on the website.
• 29:36Mark, can I ask you a quick question?
• 29:37This is Larry Villano. Thanks for your.
• 29:39You're being very clear.
• 29:40Thank you.
• 29:41My question is,
• 29:43I'm one of those negligent people
• 29:44who hasn't done this for a while,
• 29:45and the people around me are just
• 29:47so overwhelmed that, you know,
• 29:49they say,
• 29:48I'll help you. I'll help you. But
• 29:50it's it's really hard to get to can we
• 29:52do this part part way, you know and
• 29:54not sit down for you know, 60 hours to
• 29:57go through everything. Yeah.
• 30:00And and then just stop and
• 30:01then come back to it later.
• 30:02You totally can do that.
• 30:03You totally. OK. Thank you. Do that.
• 30:05We're also I realize we've been
• 30:08annoying annoying you a lot.
• 30:09The people who have not received
• 30:11your publications yet because you're
• 30:12receiving an e-mail every single day.
• 30:14Another every single work
• 30:17day at least weekday.
• 30:18We are working to add some.
• 30:20Customization options to that so that
• 30:22maybe you don't get an e-mail every
• 30:23single day and maybe you get it once a week.
• 30:26We don't want to really turn them off
• 30:27entirely because I'm worried that
• 30:28people are going to forget about them.
• 30:29But bugging people every single day
• 30:31does seem to kind of be overkill.
• 30:34So that we're not clogging up your inboxes.
• 30:37We are going to add some
• 30:39notification settings options,
• 30:40but you can certainly just
• 30:42do this as you have time.
• 30:44Go through even a dozen at a time.
• 30:48Accept or reject.
• 30:49It's going to save your work.
• 30:50The publications that you accept
• 30:52are going to start showing up in
• 30:53your profile and you can come
• 30:55back later and finish.
• 30:56You definitely do not have
• 30:57to do it all in one go.
• 30:58Thank you.
• 31:00The other thing I wanted to mention the
• 31:02last bit here is what I'm looking at.
• 31:04These accepted publications that
• 31:06I've already confirmed as my own.
• 31:09I can also feature some of these
• 31:12publications.
• 31:13All this does is it's going to force.
• 31:15By default,
• 31:16all of your publications will
• 31:18display most recent to furthest
• 31:20in the past at the bottom.
• 31:22You can override that order by featuring
• 31:26these publications so I could feature a few.
• 31:29We'll pretend those are my most important.
• 31:32And then in this feature tab,
• 31:34if I want these disappear
• 31:35in some particular order,
• 31:36I can hover over these dots here to
• 31:39drag and drop these and order I'd like.
• 31:42Currently this is limited to five,
• 31:45but we realize that five publications
• 31:47might be a little too difficult to
• 31:50choose just five if you have several 100.
• 31:53So we are going to bump this up to 20.
• 31:54We don't want to bump it up to
• 31:57unlimited because we actually
• 31:58in the previous system had some
• 32:00users who were featuring.
• 32:02Hundreds of publications,
• 32:03which sort of defeats the purpose
• 32:06of featuring them at all.
• 32:07So we are going to bump up this
• 32:09limit to 20 soon if you're having
• 32:11a tough time picking just five.
• 32:15Um. This. I'm going to go over a couple
• 32:21of other things really quickly and then I
• 32:22would really like to get to the CV builder.
• 32:24So let me just touch on these other tabs
• 32:27here because actually most of the the pages
• 32:30I'm skipping over are really tightly are
• 32:33very important to the CD builder itself.
• 32:36If you click on news,
• 32:38the news tab within your profile,
• 32:39the news page I should
• 32:41say within your profile,
• 32:42you will get a list of news articles
• 32:44that are submitted by folks at Yale
• 32:47that mention that you are tagging.
• 32:50Um, if for whatever reason you
• 32:52don't think you should be associated
• 32:54with one of these articles,
• 32:56maybe you have somebody just
• 32:58tagged the wrong person.
• 33:00You can remove yourself by clicking
• 33:01this little trash can icon icon here.
• 33:03That will remove your association
• 33:05with this article,
• 33:06and you should no longer appear as
• 33:08associated with that article on the website.
• 33:10Very similarly events.
• 33:13Will appear if the events that you are
• 33:16tagged in in some way will appear here.
• 33:19Whether you're the contact or a speaker,
• 33:22those events will appear here.
• 33:25You can also remove yourself
• 33:27from those if it's appropriate
• 33:29by clicking that trash can icon.
• 33:32At this point.
• 33:33I'm going to jump over to the CV builder.
• 33:37Um,
• 33:37this was available in profile system,
• 33:40though it was closer to the end
• 33:43of the profile system lifecycle.
• 33:46But what the CV builder does is it
• 33:49allows you to create a actual CV
• 33:52document in at the Yale format or the
• 33:55Yale Appointments and promotions format
• 33:58based on all the data in your profile.
• 34:01So if I go to the CV builder, I create new.
• 34:05I could create either my, uh,
• 34:08this is an important distinction.
• 34:09So there are really only two formats here.
• 34:12We have the appointments and promotions
• 34:14format and the standard Yale format.
• 34:16You'll also see this option Yale public CV.
• 34:19The only difference between public CV and
• 34:21Yale CV is that if I choose this option,
• 34:25when I get to the last step of
• 34:27the process and I generate my CV,
• 34:29it's also going to appear on my profile.
• 34:32So if you just want the document for
• 34:35your own purposes, select Yale CV.
• 34:37If you want to create the CV document and
• 34:40also post a link to it on your profile,
• 34:43then you select Yale public CV.
• 34:47I'll just go ahead and do that.
• 34:49So when I start generating the CV,
• 34:52it's going to start me through the step
• 34:56by step process where I need to select.
• 34:59Basically from all of the information
• 35:02I've entered into my profile
• 35:03what I want to use for my CV.
• 35:06So very basically I've got to
• 35:08select my contacts address,
• 35:09my contact number, the school.
• 35:13I'll continue on to the next step
• 35:16where it shows my career information.
• 35:19Obviously if you already filled
• 35:21out your profile.
• 35:22This could be a very quick process
• 35:23of just choosing what information
• 35:25I would like to show or hide on
• 35:27the CV. Importantly,
• 35:28these toggles here will not affect what
• 35:32information appears on your website profile.
• 35:35This is only going to affect what
• 35:37appears or does not appear in the CV
• 35:39document that's generated here. Umm.
• 35:41You can go through and fill out your
• 35:45CV this way and like the publications,
• 35:48it'll save all your work as you're going
• 35:50and you can come back to it later.
• 35:52But I do think it would take quite a
• 35:54while if you had had never updated your
• 35:57profile before to go through this process
• 35:59and add everything to generate the CV.
• 36:03I'll talk about that a little bit
• 36:04more in a few, but for now I'll just
• 36:07finish this generation process.
• 36:09Can I ask you a question while
• 36:11you're doing this?
• 36:12Already, you know, have a million CV's,
• 36:15including Yale, part one and Part 2.
• 36:17You know, they take
• 36:18forever for, you know,
• 36:19every five years now we do them,
• 36:21you know, for advanced people.
• 36:24Can we use any of that stuff or is
• 36:26it better to do it just this way?
• 36:28So the the do you know what I'm asking?
• 36:32I I do know what you're asking.
• 36:33The topic is going to get to in a minute,
• 36:35but I'll just talk about it now.
• 36:36Is that one feature we do not have yet
• 36:38but we are hopefully going to have.
• 36:41I'm hoping by the summer I really it's hard
• 36:44to give a timeline at this point because
• 36:46they're not that close to completion yet.
• 36:47But as a CV importing tool,
• 36:50so that we could take your CV that
• 36:52is already in one of these formats,
• 36:54you can simply take that electronic document,
• 36:57digital document,
• 36:58upload it to this tool and it'll
• 37:01guide you through a similar process.
• 37:03But. It will be sort of the reverse.
• 37:05We're going to scan that CV for
• 37:07all this data,
• 37:08try to associate it with
• 37:09the appropriate fields,
• 37:10and then the process to fill in your
• 37:14profile with data from the CV would
• 37:17simply be approving or editing and then
• 37:20approving data as it's pulled from your CV.
• 37:24OK, I understand.
• 37:24And you know we have two that are required,
• 37:27right,
• 37:28for reappointment.
• 37:29There's one with percent efforts and all
• 37:31these justifications and then another CB.
• 37:34So part one and Part 2,
• 37:36I believe that's all captured here.
• 37:38CV Builder is not my personal
• 37:40bread and butter,
• 37:42but I do know that Andrew Minatore
• 37:44in our office who has been really
• 37:47spearheading this project has been working
• 37:49closely with Doctor Rauer on all of this.
• 37:52John, I can quick comment on if it's.
• 37:53OK. Ohh, sure.
• 37:54Go ahead. Alright.
• 37:55John grower here from OD.
• 37:58Yeah,
• 37:59so CV one,
• 38:00there were a few tweaks that
• 38:01Beatrix is going to solve that
• 38:03we've had limitations with profiles.
• 38:05So we're going through and putting those
• 38:06in and working closely with Anju on that.
• 38:09As soon as we get that cleaned up,
• 38:10we're gonna move on to put a CV2 builder in.
• 38:13It's not clear yet what the relationship
• 38:15between CB1 and two builder and
• 38:17fpac would be because for those of
• 38:19you who have been part of FDIC,
• 38:21there's a lot of overlap there
• 38:22that shouldn't be.
• 38:23Again,
• 38:23the goal is to make.
• 38:24One place to put your information
• 38:26and have this together,
• 38:27but CB2 is builder is kinda Next
• 38:30up after we finished the Beatrix
• 38:33Twix tweaks for CV1 builder.
• 38:36Thank you.
• 38:39Doctor Grauer, sorry to put you on the spot,
• 38:41but we actually just got a question
• 38:43in the chat about can the CV listed
• 38:46in the profile be pulled by EU Reg?
• 38:49I'm not sure what ereg or ereg is.
• 38:52Are you familiar with that tool E Reg?
• 38:55I think. No. OK.
• 38:59Meg is a a tool that is being
• 39:02used right now by Weiss CI.
• 39:04It holds all of the regulatory
• 39:07documents for research.
• 39:08One of the one of the key
• 39:10pieces of ereg is the CV and it
• 39:14has to be updated regularly.
• 39:17And so I was wondering if you
• 39:19already have it where it's showing
• 39:22up in your in your profile,
• 39:24could that just be pulled by the ereg
• 39:27and there's other things that appear in.
• 39:29Ereg that could easily overlap
• 39:31with what Beatrix is doing
• 39:34and when it's. I'll have to reach out
• 39:36to YC and get some more information,
• 39:38but when you're, Umm,
• 39:40updating the CV in ereg, is that.
• 39:43Is it just a PDF document
• 39:45or is it in some specific?
• 39:48It usually it's just a PDF document
• 39:52and it has the the persons signed it,
• 39:56whether it be digitally in ereg,
• 39:59but it has to be signed and dated
• 40:01so that it's considered kind of
• 40:03like the most up-to-date CV and
• 40:06that's because it's for NIH,
• 40:07for FDA and for other regulatory bodies.
• 40:12This is part of what you need in your
• 40:15regulatory documents to to conduct research.
• 40:18OK, so that integration definitely
• 40:20does not exist right now.
• 40:22However, when I finish this process,
• 40:25I'm going to generate a PDF.
• 40:29And we could pull that into OK,
• 40:30right. So you you could at least pull
• 40:32that in there would be the manual step
• 40:34at the end to get it signed and verified
• 40:36as necessary and then upload it to erag.
• 40:39But it could certainly make
• 40:40that process easier.
• 40:41If what you need is an updated PDF,
• 40:43I can reach out to them and see if
• 40:45it's possible that we could make
• 40:47some kind of automatic poll so
• 40:48you could just check off a box and
• 40:50it will also submit it to ereg.
• 40:52But it sounds like there might be
• 40:54some the manual step to sign it,
• 40:56I'm not sure.
• 40:58Have to look into it.
• 40:59I'll get some more information from YC.
• 41:01I thank you.
• 41:02It should at least make it easier
• 41:03because you will get that PDF
• 41:04at the end of this process.
• 41:09I'm actually going to go ahead and skip
• 41:10to that and then we could just talk
• 41:12about more questions that we have them.
• 41:14So the very last step of this
• 41:16process is to generate the CV.
• 41:19Because I chose public CV,
• 41:21it's going to generate and
• 41:23publish this to my profile,
• 41:24well to doctor growers profile.
• 41:27So first I will preview what I've created.
• 41:32This does take a little bit.
• 41:35We're working to speed up this
• 41:37process as well because it does take
• 41:39a couple minutes for it to process
• 41:41and actually generate the document.
• 41:43I went ahead and uploaded it,
• 41:45loaded this earlier.
• 41:46You will end up with a preview
• 41:48that looks something like this.
• 41:50And this is the CV that's generated
• 41:53from all of Doctor Grauers
• 41:56Bitrex profile information.
• 42:01So you could download this document
• 42:04right here. It will be stored
• 42:07as associated with your profile.
• 42:08You can update it at a later date if
• 42:10you'd like and generate a new version.
• 42:12And again you can choose whether or not
• 42:15to publish it also to your profile or just
• 42:18to get the document that you need to.
• 42:21For ereg or ereg or for whatever else,
• 42:23you might need your CV 4. Umm.
• 42:29I guess that's really all I
• 42:31wanted to make sure we covered
• 42:33if there were more questions.
• 42:35I would love to get hear those and
• 42:37answer those now if you have them.
• 42:40Mark Harvey climbing here,
• 42:41could you just go back to the last
• 42:43thing I was just playing with
• 42:45creating a CV how if you don't want
• 42:47it to be shown you know to anybody
• 42:49else how do you actually turn.
• 42:50I can't find how you turn that off.
• 42:53So it's this very first step when
• 42:56I'm creating the CD, the CD type,
• 42:59if I select just Yale CV one that
• 43:02will create just create the document.
• 43:04It's only going to be viewable to me in
• 43:07Beatrix if I select Yale public CV one.
• 43:10That is going to publish it to your profile.
• 43:13OK, so if I choose the first one,
• 43:15it won't be public, then appointments
• 43:17and promotions will not never be public.
• 43:20OK. Thank you.
• 43:22I had another general question.
• 43:25Go ahead.
• 43:25OK.
• 43:26So one of the things that's always
• 43:28been difficult for me in the
• 43:29profile system was adding students,
• 43:31Yale undergraduates.
• 43:32I mean, like,
• 43:33adding collaborators as faculty is so easy.
• 43:36You just put their net ID in
• 43:38and it just populates them as
• 43:40collaborators under your faculty tab.
• 43:43And then someone said that they were
• 43:45going to fix that in this version.
• 43:47What is the way to,
• 43:49you know,
• 43:49because I have undergraduates
• 43:50coming in and out of my lab all the time.
• 43:52I'd like to keep that.
• 43:52Updated do we have we fixed that
• 43:55issue for in this system.
• 43:58Don't think this is fixed only because
• 44:00it's not really a technological issue.
• 44:02It's more of a.
• 44:06Operational issue in that we just do
• 44:10not import student data by default.
• 44:13We would have to start importing
• 44:15all that information.
• 44:19About the students by default,
• 44:20and we've just been reluctant to do
• 44:22that even though we do have lots
• 44:25of information that doesn't display
• 44:26on the websites in the system.
• 44:28It was just always sort of a privacy concern.
• 44:30If we start pulling in
• 44:33data about undergraduates,
• 44:34it honestly would not be difficult
• 44:36for us to start pulling them in.
• 44:39But it's more of a privacy concern
• 44:42than a technological concern.
• 44:44So let me take that back.
• 44:45I'm sorry that didn't make it
• 44:47into the launch, but. Um.
• 44:52Well, I can just say Liz has been
• 44:54super helpful. Thank you, Liz.
• 44:55And whenever I've given her
• 44:57and that idea she's created,
• 44:58she's created it for me.
• 45:00But I just was curious,
• 45:01I like to do things myself.
• 45:02So I was just curious if that
• 45:04was going to yeah, I understand.
• 45:05I I think we are leaning toward that
• 45:08option honestly mostly because more
• 45:10recently we've been getting lots of
• 45:12requests from students to turn them
• 45:14on so that they can get their web
• 45:16profile to appear on the medicine website,
• 45:18which they like.
• 45:19So I I think we are going to look into that.
• 45:22But it it,
• 45:24it would be a relatively
• 45:26easy update technology wise.
• 45:28It's more of the legal and privacy
• 45:30issues that we need to make sure we get
• 45:33cleared from HR before we start doing
• 45:35that or I'm not even sure it would be HR.
• 45:38Thank you, regulatory body.
• 45:39Yeah.
• 45:40So we will focus on that issue.
• 45:42Thank you for bringing it up.
• 45:44I see another question from Doctor Mecca.
• 45:49Hi, it's Marsha.
• 45:52So thanks for doing this presentation.
• 45:54I just wanted to make sure
• 45:57I understood that this so,
• 45:59so I have previously edited in
• 46:03the Yale profile system like
• 46:05adding these things to that,
• 46:07so it sounds like Beatrix
• 46:09even to the Yale profile.
• 46:11So does it go backwards like does the Yale
• 46:14profile stuff that I've entered before?
• 46:16Will that be populated and any attract?
• 46:20Unclear.
• 46:21So so Beatrix is the next
• 46:23version of Profile System.
• 46:25Profile System essentially is no more,
• 46:28but as you can see,
• 46:29this has all that functionality.
• 46:31Any edits you made in the profile
• 46:34system are present in Beatrix.
• 46:36If you see any issues there, do let us know.
• 46:39But as far as I know,
• 46:40all of the data,
• 46:42all of the edits made in profile.yale.edu
• 46:46should be reflected in the profile or
• 46:49event news, whatever you're editing.
• 46:52And beatrix.l.edu.
• 46:53It's just that when we upgraded the system,
• 46:55we also renamed it.
• 46:58OK, thanks.
• 46:59I probably just missed that.
• 47:01And my second question is?
• 47:05That the PDF that gets
• 47:06printed out then from the CD,
• 47:08is that in the exact format
• 47:11that is needed for promotion,
• 47:13or does it still need to be edited?
• 47:15In small ways it should be in that format,
• 47:19obviously.
• 47:19You might want to review and double check,
• 47:21but it yes, it should be.
• 47:23We've been working with faculty
• 47:25affairs to make sure that the
• 47:27CV that is printed is the one
• 47:30that you're going to need for
• 47:32that promotion process.
• 47:34Thank you.
• 47:37Another question from Doctor Russiano.
• 47:41Yeah Mark, just a question about Beatrix.
• 47:44Sorry to be paranoid but I'm from psych
• 47:47is that is this a Yale program or is this
• 47:49something you bought from someone else,
• 47:51the matrix program and so like are we
• 47:53going to get a million emails you know for
• 47:55advertisements and things once we do this,
• 47:58this is a system that was built in house.
• 47:59It's it's just the next
• 48:01iteration of the profile system,
• 48:03previous in-house system.
• 48:05It's just the next version.
• 48:07It's actually the the name Beatrix is.
• 48:11Are Beatrix Hamburg, who was the first
• 48:14black graduate of the medical school?
• 48:16We just, we just wanted to give
• 48:18it a name that was more easily
• 48:20identifiable in the profile system.
• 48:22We called it a few different things over
• 48:24the years and it started to get confusing.
• 48:25So we wanted to give it more defined
• 48:27name that we could easily reference.
• 48:29Wonderful.
• 48:29I just wanted to make sure it was private.
• 48:31Thank you. Ah, I see.
• 48:34Another question,
• 48:34another raised hand.
• 48:37Quick question, for new faculty
• 48:40that are getting onboarded,
• 48:43what is the expectation of when they're
• 48:46Beatrix profile should be up and running?
• 48:48Is that something that we
• 48:50can pull from somewhere?
• 48:51Like if we're having a faculty member
• 48:54join us from another institution,
• 48:56is there a way to pull
• 48:58all of that information?
• 49:01It's that sort of thing,
• 49:02yeah. So there's not a way to pull
• 49:05that information easily right now.
• 49:06It is sort of a manual process.
• 49:09I don't think there's any set expectation
• 49:11for when the profiles filled out today.
• 49:14Obviously the sooner the better.
• 49:16But the CV importer I was mentioning earlier
• 49:19that we're really hoping that that'll
• 49:22make process much easier for new faculty,
• 49:24especially those coming from other
• 49:26institutions who are already going
• 49:28to have a very robust CV so that
• 49:30they can upload that document to the
• 49:32system and follow a sort of like
• 49:35TurboTax style process to decide
• 49:37what information goes in there.
• 49:40Profile.
• 49:41I'm we're hoping that's available next year,
• 49:44but we don't have it available just yet.
• 49:47So it is sort of a mostly manual
• 49:49process unfortunately for now.
• 49:54Thank you for that. Oh,
• 49:56and Liz just shared a link about some with
• 50:00some onboarding information for reference.
• 50:03And in fact, you say one thing is,
• 50:05John, is, you know, for new faculty,
• 50:06if it's a question of when should
• 50:08they put in their information,
• 50:10this is what's populating their page
• 50:11when they type in their name, Yale.
• 50:13I would encourage them to do it right away,
• 50:16just so that they're known locally. I mean,
• 50:17the CV is a wonderful secondary thing,
• 50:19and maybe it'd be great way for
• 50:20their initial appointment to do that.
• 50:22But even if it's just a question of
• 50:24making it known that they're here,
• 50:26I would encourage them early,
• 50:27even if it's not an official requirement.
• 50:31We do have very good search
• 50:33engine optimization.
• 50:33On these profiles.
• 50:34So if you have a profile,
• 50:36if you search your name,
• 50:37and especially if you search
• 50:38your name plus the word Yale,
• 50:40it should be the very first thing
• 50:41that comes up on any search engine.
• 50:43So.
• 50:44There's definitely some built-in
• 50:46incentive there to get make sure
• 50:49all of your work is reflected there
• 50:51and for fellows and postdocs,
• 50:53is this the same?
• 50:54Would this be the same?
• 50:56You know, we could tell them, hey,
• 50:58go ahead and do this, you know.
• 51:00Yeah, they certainly can.
• 51:02We actually, so we have information
• 51:05about every university employee.
• 51:07It's on the systems only really
• 51:08actively used by the school medicine,
• 51:10school public health right now.
• 51:12But yes, any Yale employee
• 51:14has a profile in this system.
• 51:16OK, the reason why I'm asking all of
• 51:18this is because I'm currently working
• 51:20at Child Study Center with we're coming
• 51:22up with a like an onboarding packet.
• 51:25And so if this is something that needs
• 51:28to go into that packet for onboarding,
• 51:30then we should tell our fellows and
• 51:32we should tell our postdocs and and
• 51:34faculty that they have to do this.
• 51:37That would be wonderful.
• 51:39And I would definitely lean
• 51:41on that information that Liz
• 51:42linked to a few minutes ago.
• 51:44So you don't have to rewrite
• 51:46content that's already there.
• 51:47You can just link people off to.
• 51:49But yeah, that would that would be great.
• 51:51Thank you. Thanks.
• 51:56Any other questions?
• 52:01Alright. Thank you all so
• 52:03much for attending today.
• 52:05If you think of questions later,
• 52:07please do reach out to us at
• 52:11ism.editor@yale.edu or you can
• 52:13log into beatrix.yale.edu and send
• 52:15us a message with this report,
• 52:16a bug button and just let us know.
• 52:20Thanks so much for attending
• 52:21and for your questions.
• 52:23Have a great day everyone.