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COVID Photo/Video Procedures

This page is continually updated to reflect current guidelines from the CDC, CT state, and Yale University. Last updated on July 27, 2020.

Before Your Shoot

Photo by Anthony DeCarlo
  • All employees must complete the required Return to Yale training before returning to campus.
  • Lead admin approval must be obtained for every instance of an employee returning to campus.
  • Before coming to campus, employees must check their symptoms and record them using the Daily Health Check.
  • If you are feeling ill or if you’ve been in contact with a suspected or confirmed case of COVID-19, please alert Kim Conner (kimberly.conner@yale.edu) for video or Allaire Bartel (allaire.bartel@yale.edu) for photography and DO NOT come in for the shoot.
  • Your shoot date and number of subjects must be confirmed two weeks in advance.
  • Day-of rescheduling is not permitted in order to minimize disruption to other subjects.

At Your Shoot

  • Appropriate face coverings must be worn at all times with the exceptions of the duration of filming/photography for profile interviews, profile photos (headshots), and portraits. In these instances, your face covering may only be removed if you are a minimum of six feet from all other subjects and staff.
  • A distance of six feet must be maintained at all times between staff and all participating subjects.
  • The maximum number of people allowed on a shoot will comply with CDC and state guidelines. Per CT State, all private gatherings are limited to 25 people indoors and 100 people outdoors.
  • When filming or photographing indoors, the space must be large enough to allow six feet between all staff and subjects.

Additional Information for Clinical Shoots

  • Clinical shoots are not permitted in YNHH locations at this time. Alternative locations for clinically-themed shoots may be considered.
  • The shoot must take place at a low patient volume time.
  • If the photos/footage require interaction with a patient, the requesting party must supply a fake patient comfortable with this scenario.

Additional Information for Profile Interviews and Photos

The term “studio” refers to room SHM L-207B or any other location chosen for the shoot, such as a conference room.
  • Only one subject or visitor will be permitted to enter the studio at a time.
  • Appropriate face coverings must be worn while entering/exiting the studio – you will be asked to remove your face mask only for the duration filming/photographing.
  • Hand sanitizer must be used to disinfect hands upon entering the studio.
  • Upon entering the studio, you will be directed to the appropriate location which will be spaced a minimum of six feet from the nearest staff member. For video interviews, the chair is disinfected after every interview.
  • Food and beverages are not permitted in the studio.
  • For video interviews, if you are part of a vulnerable population (those above the age of 65, those with chronic health conditions, etc.) or otherwise feel uncomfortable removing your mask for the interview, please work with Kim Conner (kimberly.conner@yale.edu) to schedule your interview via Zoom instead.