One of the greatest benefits of the Beatrix news tool is that articles can be shared, whether they are internal news (written by someone at Yale) or external news (otherwise known as clips, e.g. a New York Times article that quotes a faculty member). Rather than starting from scratch in entering each clip, we recommend that you search by title first to see if it is in the database.
If the article is in Beatrix already, depending on your permissions, you can edit the article to add your tags or suggest it to your organization.
Alternatively, when you start to enter an external article, check the pop up button that says “Click here to see # similar articles”. This is an indication that the article you’re entering (or a similar one) already exists in the system, and you will want to re-use the existing article rather than enter a brand new article.
Why is this important?
- When faculty are tagged in any article it will appear in their profiles. Duplicate items and multiple versions of the same article clutter their profiles.
- When faculty are tagged, the article is automatically suggested to all organizations to which they have affiliations. News administrators then also have to sort through duplicate and multiple versions of the same story when accepting and rejecting articles for their webpage newsfeeds which can become overwhelming for large departments.