Yale CV Part 1 (CV1)

Yale CV Part 1 (CV1) provides a summary of a faculty member’s academic career, including education, academic appointments, honors, grants, presentations, professional service, and publications. It is a representation of a faculty member’s professional achievements and contributions over the course of their career that are typically publicly visible. Periodically updating it can ensure that information is accurately captured and readily available and allows faculty and mentors to track progress. It also improves the efficiency of the preparation of materials for the reappointment and promotion process.

Having a common format for CVs facilitates consistency in the presentation of material, as well as the review and interpretation of the information. The current CV1 template instructions are outlined in detail below and a full-length sample is provided in the sidebar downloadable documents.

In addition, a CV Builder Tool is part of Beatrix used at YSM. Once data is entered into this system, it will populate faculty profile pages on the YSM website and can be used to generate draft version of CVs from which one can work. Please note that the tool is actively being evolved to correspond to the currently recommended format, but can still be used to generate a draft CV1. Several versions of CVs can be exported from the data:

• A&P CV1- Meets the YSM’s requirements for the A&P process with information such as positions being proposed, etc.
• Academic CV1- Meets common needs for general use, such as contact information and does not include positions being proposed, etc.
• Public CV1- Allows for suppression of information faculty would like to remain private. When published, it will be publicly displayed on faculty YSM profiles.

Electronic platforms and artificial intelligence tools are evolving and may help faculty populate their CVs. These include Beatrix and Chat GPT. While some faculty may find such tools helpful with the development of their CV1 or CV2, faculty are reminded that it is their responsibility to review, edit, and update any outputs from such tools to ensure accuracy.

Questions related to CV1, as well as other parts of the Appointments & Promotions process, can be directed to a faculty or staff member of the Faculty Affairs Department Team.

• Document layout:
  • Title: CURRICULUM VITAE should be centered at the top of the document
  • Faculty full name with degrees (no periods) should be on the following line (CV builder will pull this from workday information)
  • Header: Should have faculty name with degrees in the upper right of each page (CV builder will pull this from workday information)
  • Footer: Should have page numbers centered in the bottom of each page
• Version date: MM/DD/YYYY
  • This should be date that version was updated and/or reviewed and confirmed current
• Contact information (include this section one if CV1 is being use for general, but not for A&P purposes):
  • Academic address: (CV builder will pull this from academic office fields in Profile's Contacts & Locations section)
  • Phone: (CV builder will pull this from academic office phone in Profile's Contacts & Locations section)
  • EMAIL:(CV builder will pull this from email in Profile's Contacts & Locations section)
• Proposed for (include this section one if CV1 is being use for A&P purposes):
  • Appointment, reappointment, or promotion
  • Full title, including rank, department, section (if applicable), and track
  • Joint, secondary, or coterminous appointment, if applicable
• Term:
  • For term appointments: MM/DD/YYYY to MM/DD/YYYY
  • For Professors in the Clinician-Educator, Clinician-Scientist, and Investigator Track: On a continuing basis beginning MM/DD/YYYY
  • For Professors and Associate Professors with Tenure in the Traditional Track: With tenure beginning MM/DD/YYYY
• School: Yale School of Medicine (and the Graduate School, if applicable)

• Include
• MM/YYYY-MM/YYYY, degree (no periods), major/department/other qualifier, school, city, state
• Begin with undergraduate degree and list degree granting programs in chronologic order
• CV Builder
• Data for this section pull from defined Profile's Education section
• Substantive non-degree educational programs are not included in the education section of the CV, but CV builder has the data entered here for the later section entitled Advanced Training/Certification.

• Include
  • Academic appointments related to entire career, not just at YSM
    
  • Outside employment, if indicated
  • MM/YYYY-MM/YYYY of position/appointment (end date can be "-present", if applicable), role (such as internship, residencies, postdoctoral fellowships, associate research scientist, assistant professor), department (if applicable), organization/institution, city, state
  • List in chronologic order
• CV Builder
  • Data for this section pull from Profile's Career section / training and appointments

• Include
  • Administrative positions that are distinct from "career appointments" are usually program leadership or coordination positions held during one’s career
  • YYYY-YYYY of position/appointment (end date can be "-present" if applicable), role (such as program director, core faculty director, etc), department (if applicable), organization/institution, city, state
  • List in chronologic order
  • If the CV is to be used for YM credentialing purposes, you must include the month and year (MM/YYYY)
• CV Builder
  • Data for this section pull from Profile's Career section / administrative positions

• Include
  • YYYY (YYYY-YYYY, if applicable), name of the board, recertification (if applicable)
• CV Builder
  • Data for this section pull from Profile's Patient Care section / board certification

• Include
  • This is a section for substantive non-degree educational or faculty development programs offered through Yale (e.g, Emerging Leaders Program, Healthcare Leadership Program, Medical Education or Education Scholar Fellowship, HFP Laboratory Leadership Course) and other universities (e.g., Stanford Faculty Development Program, Executive Leadership in Academic Medicine [ELAM]) or certification programs that may be offered through professional organizations (e.g., Healthcare Simulator Educator, Professional Coaching).
  • Shorter educational programs or continuing education workshops should not be included here, but could be described in CV2.
• CV Builder
  • Data for this section will pull from education and include the programs listed there as “non-degree programs”

• Professional honors and recognition should be separated into the following sub-sections:
  • International/National/Regional
  • Yale University/Yale School of Medicine/Hospital System
  • Sub-section(s) / entire section can be left off if not applicable
• Include
  • YYYY, honor/recognition name, organization
  • Awards or honors from organizations, election to honorary societies or to limited membership societies, and fellowships in professional organizations
• For each sub-section, list in chronologic order
• CV Builder
  • Data for this section pull from Profile's Honors & Service section / professional honors & recognition

• Grant and clinical trial history should be separated into the following sub-sections:
  • Current
  • Past
  • Pending (should already have been submitted and a preliminary score should be provided if available)
• Include
  • Agency: Name of funding organization
  • ID#: Grant type and ID number (Yale IRES number, IRB number, and/or clinicaltrial.gov numbers are optional to include)
  • Title: Title of grant
  • PI: Name, degree
  • Role on project: Named role on project (only need to include this line if not principal investigator)
  • Percent effort: xx% (total % effort on active grants and clinical trials should not exceed the % research effort listed on the CV2)
  • Total costs for project period: $xxxx (of which $xxxx indirects)
    • Note: For grants from before the current term, include indirects if readily available
  • Project period: MM/DD/YYY-MM/DD/YYYY (end date may be "ongoing" for clinical trials)

• For each sub-section, list in chronologic order
• CV Builder
  • Data for this section pull from defined fields

• Should be separated into the following sub-sections:
  • International/National
  • Regional
• Include
  • Invited lectures (i.e., you are approached by an organization rather than your initiating the process) and faculty service in CME courses and workshops from organizations not affiliated with Yale
    
  • "Title of presentation." Sponsoring organization, location, YYYY
• Do not include in this section
  • Speaking engagements, presentation & workshops given at Yale University/Yale School of Medicine/Yale New Haven Health System or clinical affiliates (including VA/CMHC), e.g. resident lectures, grand rounds, etc (these items can be referenced in CV2), unless these were given prior to arriving at Yale
  • Abstracts from conference presentations
  • Peer-reviewed presentations, which should be included in the next section
  • As invited lectures, items in this section are typically given solely by the faculty member and, as such, the faculty member's name is not necessary to include for these items
  • Papers presented within a symposium organized by a colleague who requests your participation do not constitute “invited presentations” and should be listed in the next section.
    
• For each sub-section, list in chronologic order
• CV Builder
  • Data for this section pull from defined fields

• Should be separated into the following sub-sections, where geographic definition is based on whether the audience is primarily regional (tristate area or New England) or broader:
  • International/National
  • Regional
• Include
  • Oral and poster presentations, workshops, and symposia that were submitted and accepted for presentation after peer-review (e.g., by a conference committee)
  • Based on rank of faculty:
    • For appointments / reappointments to assistant or associate professor, where involvement in the research team is being highlighted, include all such presentations
    • For appointments / reappointments to professor, where primary involvement and mentoring activities are being highlighted, consider only including if the faculty member is doing the presentation or is the senior author of a presentation that a trainee is giving
  • Author list. Title of presentation. Name of meeting, City, MM YYYY (type of presentation, such as oral presentation, poster presentation, workshop, etc.).
• Do not include in this section
  • Presentations given at Yale University/Yale School of Medicine/Yale New Haven Health System or clinical affiliates (including VA/CMHC)-- these items can be referenced in CV2
• List in chronologic order
• CV Builder
  • Data for this section pull from defined fields

• Should be separated into the following sub-sections:
  • Peer Review Groups/Grant Study Sections
  • Advisory Boards
  • Journals (separate into service on editorial boards and as a reviewer)
  • Professional Organizations (include elected offices held, committee memberships, and leadership roles)
  • Yale University / Hospital System (separate committees into university, medical school, hospital, and department)
• Include
  • YYYY or YYYY-YYYY (if applicable), role, organization
  • Exception for role of reviewer, which should be listed without dates

• For each sub-section, list in chronologic order
• CV Builder
  • Data for this section pull from defined fields

• For Public Service:
  • YYYY (YYYY-YYYY, if applicable), role, organization, project name and other information (if indicated)
  • Describe your involvement in service to the community
• For Media Presence:
  • Examples include interviews, blogs, social media, and other commentary
    
  • Include citation, traffic, other key metrics about published, online, or video content
• CV Builder
  • Data for this section pull from defined fields

• Patents should be presented consistent with National Center for Biotechnology Information (NCBI) formatting guidelines
  • This includes: investors, assignee, title, patent country, document type, country code, patent number, and date issued
    
• CV Builder
  • Data for this section pull from defined fields

• Should be separated into the following sub-sections (list in chronologic order with each section starting number at number "1")
  • Peer-Reviewed Original Research
  • Peer-Reviewed Original Research In Press (only include if accepted)
  • Peer-Reviewed Reviews, Practice Guidelines, Standards, and Consensus Statements
  • Peer-Reviewed Educational Materials
  • Peer-Reviewed Case Reports and Technical Notes
  • Books
  • Chapters
  • Commentaries, Editorials and Letters
  • Publications for non-academic audiences (such as op-ed and lay press publications)
• Notes
  • Citation formatting has been updated to match NIH/National Library of Medicine Formatting
    • If using EndNote, locate and utilize the NIH output style to format citations that can be copied and pasted into your document. EndNote training can be obtained through Endnote videos or Cushing/Whitney Medical Library classes or email correspondence.
  • Full listing of authors in the order presented in the original publication (your name should be in bold)
  • Full title of manuscript capitalizing only first word of title
  • Journal names should be full name (preferable) or abbreviated according to NLM guidelines
  • Year of publication
  • Include volume and page numbers when relevant
    
  • Please include database unique identifiers, such as the PubMed Identifier (PMID), PubMed Central Identifier (PMCID), and/or Digital Object Identifier (DOI) for the citation when available (and consider making these hyperlinks to the reference themselves)
• Do not include
  • Items that are submitted but not accepted
  • Abstracts
  • Pre-prints that have not been peer reviewed (examples BioArchives, MedArchives)- these can be referenced CV2 Section 5A, if desired
  • Annotations or citation numbers with the listings