Beatrix Training: Editing Online Profiles (for Support Staff)

Transcript

• 00:05And.
• 00:07And he will give you an overview of profiles.
• 00:13All right. Hi, everybody
• 00:14and thank you for joining.
• 00:18Today, like Justin said,
• 00:19we're going to cover how to edit profiles.
• 00:21So we did cover this briefly in some
• 00:23of the intro and the intro sessions,
• 00:25but we're going to take a deeper dive
• 00:27into each section if we have time.
• 00:30I do think we're going to spend a little
• 00:31more time on publications because we have
• 00:33been getting the most questions about that,
• 00:35so I'm assuming most everyone else has two.
• 00:39Anyway, I'm just going to get started so we
• 00:41leave plenty of time for questions after.
• 00:43Oh, and just one caveat like
• 00:46the other presentations.
• 00:48I am currently in our
• 00:49development environment,
• 00:50so you might see me put some silly
• 00:52stuff into some silly content that we
• 00:54would never want to actually appear
• 00:56on our profile in this demonstration.
• 00:58It's all in our development environment.
• 01:00We never want to put fake content
• 01:02on the live site,
• 01:04the live Beatrix application.
• 01:06OK, so when after I log into
• 01:09Beatrix to get to profiles,
• 01:12I'm going to click on people on the left
• 01:14side here already you're going to see
• 01:16some of these gibberish entries here.
• 01:18That we've tested with users,
• 01:19but by default we're going to be brought
• 01:22is a list of every user that I have
• 01:25access to edit the profile for in the system.
• 01:29I can search by their name.
• 01:32As I type,
• 01:34the results will reduce as I'm typing.
• 01:37If I type some name that I'm sorry,
• 01:40that's my cursor.
• 01:41If I type sub name that does not exist
• 01:44or that doesn't match any kind of user,
• 01:47I'm going to get no entries to display.
• 01:49And that means that my filter or search
• 01:51is a little too specific and I probably
• 01:53need to remove some characters here.
• 01:59Once we have, we can also filter by their
• 02:03job code that is coming from. Work day.
• 02:07So everybody in the school has some
• 02:09kind of classification for their job.
• 02:13The one thing I'll note is if
• 02:15you use this faculty filter,
• 02:16it's going to be 100% accurate
• 02:18according to how your records this
• 02:20thing records this information.
• 02:22But what we have found is that what
• 02:24we and the departments consider
• 02:27faculty all don't always 100% match
• 02:30up with what who is considered
• 02:33a faculty member in work day.
• 02:36So if you don't see the person you're
• 02:38looking for after you filtered a faculty,
• 02:41please just try removing the
• 02:42filter and search for their name.
• 02:43Um, if there is a problem
• 02:44with the classification,
• 02:45we could try to address it,
• 02:46but it probably needs to
• 02:48be fixed in the HR system.
• 02:50And occasionally people have
• 02:51dual roles of some kind and
• 02:52there's really no good fix and
• 02:54we just have to work around it.
• 02:55So with all those caveats,
• 02:58let me actually jump into a profile.
• 03:04Again, I'm picking on Doctor Grauer
• 03:06because he is a very full profile.
• 03:08This is going to be a little bit of
• 03:09a rehash from the intro session,
• 03:11but importantly if.
• 03:15If I am a comms officer,
• 03:16maybe I we've identified people
• 03:18who can spend more time working on
• 03:20individual profiles and might be useful
• 03:22for them to have access to one or a
• 03:24handful of profiles that they are
• 03:26going to be responsible for editing.
• 03:28But we might not necessarily want
• 03:29to give this person access to every
• 03:32single profile in our organization.
• 03:33We could handle that by going to each
• 03:36profile that we want them to be able
• 03:38to edit and adding them as an editor.
• 03:41I've already added myself as an
• 03:42editor who's a little helpful little
• 03:44description and her info bubble here.
• 03:48But if I was going to add Justin as the
• 03:52another profile editor of Jonathan Grauer,
• 03:56I would just click add.
• 03:58I'd type his name into this field and
• 04:00we have both his name, his headshot,
• 04:02and it's that idea to confirm that this
• 04:04is absolutely the right person that
• 04:06I want to give access because maybe
• 04:08they're three Justin fans, lawyers,
• 04:09and I'm not sure which one is the right one.
• 04:13Secondly, name info.
• 04:18This name that appears here is
• 04:20what we're getting from work
• 04:21day if this name is wrong.
• 04:25You can use this request edit
• 04:27but a link to contact us,
• 04:29but we are probably just going to send
• 04:31you to work today to get that corrected.
• 04:34We really should correct
• 04:35this name if it's wrong.
• 04:36The the person can go into these
• 04:39display fields and fix their
• 04:40name here so that at least will
• 04:42appear correctly on their profile.
• 04:44But if the wrong name is showing
• 04:45up here we should make sure it
• 04:47gets corrected in the system
• 04:48the record of system of record.
• 04:50So please either request an edit or you
• 04:52can even just start work trying to work with.
• 04:55Are directly to get this corrected so that
• 04:59we have the right name in all Yale systems.
• 05:03Display name fields are really more for.
• 05:06For example,
• 05:06if Jonathan Grauer went by John,
• 05:08he might want to have his display
• 05:11name be John instead of Jonathan.
• 05:13That's really what it's for.
• 05:16You can choose to elect to show or
• 05:18hide your middle name if it's imported
• 05:20from your profile by using this box.
• 05:23If you're middle name, is it imported?
• 05:25Sorry, isn't present in work day.
• 05:27Maybe that's not the most important
• 05:28thing that you care about.
• 05:30You could just put the initial or the name
• 05:32you want to appear in the middle name field.
• 05:34Um.
• 05:34Suffixes are another thing we get
• 05:36lots and lots of questions about.
• 05:39Again,
• 05:39this is a little bit of a rehash,
• 05:41but I think it's worth going over again if
• 05:43I want to add additional suffixes here,
• 05:46I'm free to add whatever familial
• 05:49and professional suffixes I'd like.
• 05:52We have some preset lists here.
• 05:54I think family suffixes are a
• 05:57little more straightforward for
• 05:58professional certifications that
• 05:59people might want to add to their
• 06:02suffix list on their web profile.
• 06:04There are many, many more.
• 06:05Options.
• 06:06We have a pretty comprehensive list here,
• 06:08but it certainly is not a complete
• 06:11list of every suffix that anyone
• 06:13might ever need to add to their name.
• 06:16So if you don't see the suffix there for
• 06:19the professional suffix you're trying to add,
• 06:22please.
• 06:23I'm sorry,
• 06:23I'm working with a smaller screen today,
• 06:26so I need to drag my own windows over.
• 06:28Please use this report.
• 06:29A bug button on the right edge of your
• 06:32screen doesn't necessarily have to be
• 06:33a bug that you're telling us about,
• 06:35this is just an easy way.
• 06:36For you to contact us and let us know,
• 06:38hey,
• 06:38we need another value in this
• 06:40professional suffixes list,
• 06:42we'll make sure it's not somehow duplicating
• 06:43one of the values we already have,
• 06:45and we'll add it for you.
• 06:47Academic suffixes are a little bit
• 06:50trickier because we want to ensure
• 06:53we have the appropriate educational
• 06:55information stored in your profile,
• 06:57even if it's not necessarily
• 06:58displaying publicly.
• 06:59We just want to have the backup
• 07:01information to to be able to
• 07:03confirm if we had to that this
• 07:05person does have this degree.
• 07:07So when I go to academic I'm only going
• 07:10to see suffixes that the this person
• 07:14has added educational information for.
• 07:17Into their profile.
• 07:18So Doctor Grauer already has added his
• 07:20and I'm sorry this keeps collapsing on us.
• 07:23It's a little frustrating.
• 07:24I should probably fix that.
• 07:26Doctor Grauer has already added his MD
• 07:28so I do not see that in the list that's
• 07:31already appearing in his suffixes.
• 07:33I do see these see these other two
• 07:35degrees that he's added as an edge into
• 07:37his education as options to add as a suffix.
• 07:41We could take a little bit of
• 07:43a closer look by looking at the
• 07:45education page at this information.
• 07:47I'm just going to switch tabs for a minute.
• 07:49So I can save my place.
• 07:52And you'll see we have his
• 07:57educational history here.
• 08:00You've got the degrees here if
• 08:01I need to add some new degree.
• 08:03Um, I could click add new.
• 08:07I would select whatever
• 08:09degree I'm trying to add.
• 08:12I have no idea what university I might
• 08:15have to attend to get that degree,
• 08:17but I'm just going to pretend for now we
• 08:21do require at least an end date, so we.
• 08:25The the year that the degree was
• 08:27conferred so that it could be confirmed,
• 08:30if we ever had to,
• 08:31that this degree was actually obtained.
• 08:34So we'll pretend that he
• 08:37received it in May 2019.
• 08:39We'll say we want to display
• 08:41this data on the profile.
• 08:43Oh sorry, display this date.
• 08:45Sorry.
• 08:46I can also, when I'm adding the suffix,
• 08:48elect to add it directly to my list
• 08:51of suffixes by checking off this box.
• 08:54So this will by checking this.
• 08:55Box.
• 08:56It should automatically add
• 08:57this degree to doctor Grauer
• 08:59suffixes after I complete it.
• 09:01The last bit of information that's
• 09:04required here is the location.
• 09:09For the institution.
• 09:10And now I should be able to add the suffix.
• 09:16And it should show up directly.
• 09:19If I go back to my overview
• 09:21and refresh the page,
• 09:23I'm going to have to refresh
• 09:24because I didn't actually navigate.
• 09:25I'm going to see my new degree in this list.
• 09:31You also can sort these suffixes,
• 09:34but we do have some rules like
• 09:36I believe we force the family
• 09:39suffixes to appear first because
• 09:40it would just be weird to be doctor
• 09:43Jonathan Grauer and MD Junior.
• 09:45But to some extent you,
• 09:48at least for the professional
• 09:50certifications and the academic degrees,
• 09:52you can sort those as you wish.
• 09:56Foreign languages. This is just nice
• 09:59information to have specifically for.
• 10:05Faculty who see patients to have
• 10:07the languages that they can speak.
• 10:14We just store a few data points
• 10:16about that and then this information
• 10:18will show up in your profile.
• 10:23Contact information.
• 10:24We all know this is definitely going
• 10:26to show up in your profile unless
• 10:28you indicate it's private like this.
• 10:30Clinic fax and mobile phone for
• 10:32example are considered private.
• 10:33These will not show up on
• 10:35Doctor Graves profile,
• 10:37but these first two,
• 10:38his academic office and office office
• 10:40fax will display on his profile
• 10:42because they are set to display.
• 10:44I could always show or hide these
• 10:46by toggling this option here,
• 10:47or I could delete one of these
• 10:49if it's no longer accurate
• 10:51if I'm missing some contact.
• 10:53Information I can click add phone,
• 10:55select the appropriate type,
• 10:57and go ahead and add it.
• 10:59One important note is as you'll see,
• 11:02there is no appointment phone listed for
• 11:04Doctor Grauer even though he sees patients.
• 11:07There is this message here that
• 11:09says your appointment phone is set
• 11:10to the Yale Medicine Care Center
• 11:12number since right now the Care
• 11:15Center is rolling out department by
• 11:17department if you are in a if you are,
• 11:20your faculty member that you're editing
• 11:22a profile for is in the department.
• 11:23That is, using the care center,
• 11:25we're automatically setting this
• 11:26appointment phone to the care center.
• 11:29If this causes some kind of issue,
• 11:32we'd like to know about it.
• 11:33So again, just oh,
• 11:34you can always use this report
• 11:36a bug feature to contact us,
• 11:38or you can e-mail us at wisn.editor@yale.edu.
• 11:45Additional e-mail.
• 11:48I believe this is just the test
• 11:50value because this is going to be,
• 11:52this will be the same as
• 11:54his e-mail that's imported.
• 11:55Again, we're importing the data
• 11:57from work day, but if you had,
• 11:59if for whatever reason you had some
• 12:02other e-mail that you preferred
• 12:04to receive communications at,
• 12:06you could plug this in and click it.
• 12:08Click this display e-mail checkbox
• 12:10that will override your standard Yale
• 12:13e-mail that would appear on the profile
• 12:15with that display e-mail that's sent here.
• 12:20Um, assistance?
• 12:22This is fairly well.
• 12:25The interface is the same as profile editors.
• 12:29If I want to add an assistant here,
• 12:31I could just type their name and they
• 12:34should start showing up and I could
• 12:36select their appropriate person.
• 12:37Assistance do not necessarily
• 12:39get access to edit the profile,
• 12:42although we do make it easy for you to elect.
• 12:46Again, I'm going to use Justin as an example.
• 12:49We do make it.
• 12:51Well, that was a bad example because
• 12:52Justin's already a profile editor.
• 12:54If I had somebody who's not already
• 12:56a profile editor,
• 12:57for example,
• 12:58I hope me Spire is not already in here.
• 13:02I will get a confirmation dialog.
• 13:04Would I like to give this assistant
• 13:06access to edit the profile?
• 13:08And I can say yes.
• 13:09That will automatically both
• 13:12track Denise as a Denise as an
• 13:15assistant for Doctor Grauer.
• 13:17And if I scroll back up, I'll see that.
• 13:19Denise has also been added as a user
• 13:22who has access to edit this profile.
• 13:27This information does not display
• 13:29on the public website just yet.
• 13:31We are adding some templates
• 13:32that will do so soon,
• 13:34but honestly even more important,
• 13:37we are working on lots of of new
• 13:41reporting features for Beatrix and
• 13:43it'll be really handy for reporting
• 13:45purposes to have the assistance for
• 13:47all of the faculty you have them,
• 13:50so if you know this information,
• 13:51please do take the time to add
• 13:53it when you're editing profiles.
• 13:56Mailing addresses are pretty straightforward.
• 14:01That's simply the address.
• 14:03Again, we do have show hide.
• 14:05Probably is helpful to have at least one
• 14:08mailing address displaying on the profile
• 14:10so that they have a mailing address handy.
• 14:13Locations are a bit more can be a
• 14:16bit more daunting to manage because
• 14:18some faculty may have a lot of them.
• 14:22But this is really important because
• 14:24this information populates both the
• 14:26profiles that appear on medicine.edu
• 14:28and YS h.yale.edu as well as the Yale
• 14:31Cancer Center site and Patient care
• 14:33locations like this one will also display.
• 14:36On the Yale Medicine website,
• 14:39the clinical practice website.
• 14:40So when you're adding a new location,
• 14:43I'm not going.
• 14:44Should be pretty straightforward.
• 14:46Importantly,
• 14:47just make sure you select patient
• 14:49care if this is a patient care
• 14:52location or they're seeing patients.
• 14:54Excuse me? Building.
• 14:57Sorry, one important note here.
• 14:59The rest of this is pretty obvious,
• 15:00but building we do have a
• 15:02preset list of Yale buildings.
• 15:07That will populate here if that's.
• 15:12If you're if there is a Yale building
• 15:13that's missing here, it's entirely
• 15:14possible we haven't found a good way
• 15:16to import this data yet, unfortunately.
• 15:18So if we are missing building, that's
• 15:22again another cue to please let us know.
• 15:24We need to add it to our list again,
• 15:26it's why sn.editor@yale.edu or click this
• 15:29reporter bug button in the side column and
• 15:32we can make sure that building gets added.
• 15:34Um, other than that, I think the
• 15:36details are pretty straightforward.
• 15:38If there is an applicable weighing
• 15:40floor suite room, please add that.
• 15:42I mean, usually only one or two of
• 15:44these is going to be relevant, if any.
• 15:46You can add a phone for this location,
• 15:50I'll show you in a minute.
• 15:51We've done a lot of edits.
• 15:52I'm going to preview the profile
• 15:53in a second and give you a minute
• 15:56to ask questions if you have them.
• 15:57But this phone will appear as
• 16:01associated with this location,
• 16:03so if there's a specific.
• 16:04Phone you need to get in touch with
• 16:06Doctor Grauer at this specific location.
• 16:09You might want to add it here.
• 16:10It'll show up on their profile,
• 16:11the location with the phone number.
• 16:15That's about it for the dresses,
• 16:18and I'm going to leave the stuff
• 16:20I don't want to add a new one.
• 16:22So like I said, let's click
• 16:23preview this profile and take a
• 16:25look at what we've done so far.
• 16:27Actually, not a lot of the changes
• 16:30are going to show up just yet.
• 16:34Well, unfortunately I don't
• 16:36see my suffix edition yet,
• 16:38which is disappointing,
• 16:39but you can see at least
• 16:42for these locations here.
• 16:45I do have an associated phone number
• 16:47with this patient care location,
• 16:49so that is helpful to have.
• 16:52The mailing address that was already
• 16:55added to his profile is displayed here.
• 16:58Umm.
• 17:05You know, I'm wondering if I didn't
• 17:07click save on my education page
• 17:09and that's why I'm not seeing the
• 17:11other updates I expect to see.
• 17:13No, they're all saved.
• 17:16OK, well that's a little disappointing.
• 17:19These should be updating.
• 17:20We have been having some issues with
• 17:22content as some of you have noticed
• 17:23with content updating on the websites,
• 17:25and I think this may be is just another
• 17:28symptom of that problem right now.
• 17:29Hopefully it'll update a little bit later.
• 17:33I did promise I would go to
• 17:35questions now if there are any.
• 17:36Do we have any questions in the
• 17:37chat or that anybody has just
• 17:39been holding in their head that
• 17:40they'd like to ask at this point?
• 17:51OK, I will keep going.
• 17:53You're the only bit I left off here for
• 17:56this overview tab is the lab website.
• 18:00This is pretty straightforward if I add.
• 18:04A live website and I don't have no
• 18:07idea if he has an actual live website.
• 18:10You just need to put in the name in the URL.
• 18:13If this preview was working properly,
• 18:15when I clicked preview it should
• 18:17show up in the side column.
• 18:19Here there would be a link to
• 18:22doctor Growers Lab website.
• 18:25Um, OK, let's move on to headshots.
• 18:29There's not a whole lot
• 18:31that's different here.
• 18:31The one thing I will say is that we
• 18:33have discovered that some people,
• 18:35for whatever reason,
• 18:37their headshot didn't get
• 18:38imported with the correct crop.
• 18:40Um, I'm not totally positive
• 18:42why this happened.
• 18:43It doesn't affect everybody.
• 18:44It's only a subset of people.
• 18:46But we have had several people
• 18:48contact us about this right now.
• 18:50There's no way for me to re crop this
• 18:53headshot that we imported from the
• 18:55profile system from the previous system.
• 18:58We are going to add a way to do
• 19:00that in the coming weeks so that
• 19:01we can fix the cropping issues
• 19:03that some of these headshots have.
• 19:07So much else to say about headshots
• 19:10that that hasn't really changed
• 19:12at all from profile system.
• 19:14Biography. OK, a few notes here.
• 19:18The primary bio.
• 19:19This is pretty straightforward.
• 19:20The faculty member has the ability
• 19:23for they or their admin to add
• 19:26a biography about themselves.
• 19:29The important thing is that should be brief,
• 19:32and I think this sentence is really
• 19:34helpful to describe yourself as you might
• 19:36end up book jacket in paragraph form.
• 19:38So that's what Doctor Grauer has done here.
• 19:42That will appear on his medicine
• 19:45at yale.edu/his School of Public
• 19:48Health website Profile if he has one.
• 19:51Additionally,
• 19:52there are other biographies that a
• 19:54especially a faculty member might have.
• 19:57One type is a organization
• 20:01specific biography.
• 20:02The point of this is to allow people who
• 20:06appear in listings on certain websites
• 20:08to have a biography that is specific.
• 20:12To the website they're appearing on.
• 20:14For example,
• 20:14Doctor Grauer is very involved
• 20:16in the office of Academic and
• 20:19Professional Development,
• 20:20so he has a bio that specifically appears
• 20:23if I were to go to the LAPD website
• 20:26and look him up instead of seeing
• 20:29this bio that he's entered himself.
• 20:32When I click his name in a list and
• 20:33you know what,
• 20:34I'll try to find this.
• 20:39You know, I'm not positive where it appears,
• 20:40so this might be a really bad idea.
• 20:44But it will just be a lot easier
• 20:46to demonstrate than explain.
• 20:51Yes. OK. So I hope it's here.
• 20:56Yes. So when I go to the office of Academic
• 20:58and Professional Development website,
• 21:01I see Doctor Grauer's bio here.
• 21:03It's actually his organization specific
• 21:06bio which is specifically about COPD.
• 21:09I see a special page that previews just
• 21:13that or that displays just that bio.
• 21:16I could click through to see this
• 21:18full his standard profile page by
• 21:21clicking the view full profile button.
• 21:23So that's the point of
• 21:25organization specific BIOS.
• 21:27The reason why faculty can't edit those
• 21:29is it might be not at all clear to that
• 21:32person why this bio exists at all,
• 21:35let alone why it's different
• 21:38from their primary biography.
• 21:40So we blocked them for editing.
• 21:42They can request an edit,
• 21:44so if I spot a typo here,
• 21:46or there's some aspect of Doctor Grauer's
• 21:49role in LAPD that's not reflected here.
• 21:53He could click request,
• 21:54edit and edit as needed,
• 21:56or add to it as needed.
• 21:58Send us a request and we'll make
• 22:00sure it work with the website for
• 22:02the appropriate website stakeholder
• 22:03and make that it if appropriate.
• 22:08Those are. The organization specific
• 22:11biographies and what they're about,
• 22:13and the last bit that only faculty
• 22:16who are in the Yale Medicine
• 22:18clinical practice will see,
• 22:20is this YMCA Patient Care biography.
• 22:24These biographies are written by the
• 22:26Yale Medicine editorial team, so again,
• 22:29we're not allowing faculty to just
• 22:31directly edit this, but they can.
• 22:33If they have some issue where
• 22:35something's missing from this biography,
• 22:37they find some problem they can reach out to.
• 22:39The Yale Medicine content team by
• 22:41contacting this address and they
• 22:43will work with them to correct
• 22:45whatever the problem is.
• 22:49Any question about
• 22:50biographies before I move on?
• 22:55OK. Education we already covered,
• 22:59so I'm going to go ahead and skip
• 23:01past this because it really is
• 23:03simply adding the degrees with the
• 23:05appropriate backup information
• 23:06plus suffix at managing suffixes.
• 23:08We also output suffixes here so
• 23:11that you can quickly and easily
• 23:14manage them if you're making lots
• 23:16of changes to your education.
• 23:18Career. This is where the user's
• 23:21titles are going to appear.
• 23:24The first title you should always
• 23:26see in Anyones career tab is going
• 23:28to be their imported work day title.
• 23:31You cannot edit this title here.
• 23:32If this title is wrong,
• 23:34you need to get in touch with employee
• 23:36services to correct this information.
• 23:39As for the other titles,
• 23:40these can be added by either the
• 23:43faculty or staff person themself
• 23:46or by a profile editor.
• 23:49We actually keep a record.
• 23:51This is again for internal
• 23:54reporting purposes.
• 23:54Even though they won't display on
• 23:56your profile because it would be
• 23:58silly because they're in the past,
• 23:59these past administrative positions
• 24:01will be appear here and be stored.
• 24:04This is just helpful for reporting purposes.
• 24:07If I need to add some new title,
• 24:09you could see that there are only
• 24:11these two titles in addition to
• 24:13doctor Rowers imported title that
• 24:14are displayed on his profile today
• 24:16if I need to add some new title.
• 24:19It's very, very easy process.
• 24:21I simply choose whether it was a
• 24:23position at Yale or elsewhere.
• 24:25Enter the.
• 24:26Title and the the actual title as
• 24:29well as a little bit of backup
• 24:32information and then I can add
• 24:35it to my profile.
• 24:39It's pretty straightforward.
• 24:43And to training, this is pretty similar
• 24:49to the past administrative appointments.
• 24:52Again, sorry, the yes,
• 24:54the past administrative positions again,
• 24:56I can just enter some limited information
• 24:59about this training that I took.
• 25:02Or underwent, and once I add it all,
• 25:06I can choose, well,
• 25:07I can choose to this show or hide the date.
• 25:09So again, some faculty don't want
• 25:12to necessarily give away their age.
• 25:14We do need it for, again,
• 25:15verification purposes if necessary.
• 25:20And I can. Add to my training
• 25:25history. Um, appointments.
• 25:30I can also add, we should hopefully
• 25:32get your current appointments,
• 25:34but we are not necessarily
• 25:35going to have information about
• 25:37all of your past appointments.
• 25:38So that's really what this
• 25:40ad new feature is for,
• 25:41to add non Yale appointments that
• 25:44are from previous positions.
• 25:46And again it's a set number of fields,
• 25:49we need some relevant dates in order to
• 25:52store it again for record keeping purposes.
• 25:55That's how you can add it there.
• 25:58Patents is admittedly a bit
• 26:02underdeveloped at the moment.
• 26:04I think there are probably more
• 26:05changes coming here in the future.
• 26:06These are really important for the CV people
• 26:08who are interested in using CV builder,
• 26:10though they may need to enter patents
• 26:14here so I don't have eventual plan is
• 26:17also to import patents from dimensions,
• 26:22which is the same tool that we're
• 26:23using to import publications,
• 26:25so hopefully that will help.
• 26:27For some of this data.
• 26:30Yeah, and I, correct me if I'm wrong Justin,
• 26:33but I'm pretty sure these are not
• 26:34appearing on the website today
• 26:36on the profile on.
• 26:37They're only for CV builder really.
• 26:40OK. Right.
• 26:41But again,
• 26:42I think we'll add the ability in the future,
• 26:45but they're not really known for now.
• 26:48They really were just added so we
• 26:50could make sure we have a complete,
• 26:51we have all the information
• 26:53we need for CV builder.
• 26:54There are probably some changes here
• 26:56to come if you're adding these do,
• 26:58if there are multiple Yale people involved,
• 27:00especially please add the other
• 27:01relevant people to this patent so we
• 27:03know it's just helpful and I'll save
• 27:05some work on the other end and make
• 27:07sure we don't get duplicate data.
• 27:12That's really it for patents
• 27:15questions about the career tab.
• 27:22OK, patient care.
• 27:23We spent a little time reviewing
• 27:25this in the intro session because it
• 27:28is critical for any faculty who are
• 27:31appearing on the Yale Medicine website.
• 27:34I'm going to reiterate some information.
• 27:35I'll try to give a little more context.
• 27:38Importantly, specialties are going to help.
• 27:42Well, they're going to display
• 27:43prominently on your profile,
• 27:45so they should reflect what
• 27:46you're working on.
• 27:47They're also going to help us
• 27:50figure out how to associate.
• 27:53This faculty member's profile
• 27:55with certain conditions.
• 27:56The primary relationship we're looking at
• 27:59is an export of data from the hospital.
• 28:02We are trying to associate
• 28:05doctors and specialists with the
• 28:08conditions and treatments,
• 28:10the conditions they treat,
• 28:12and the treatments they perform by
• 28:14using their ID and CPT codes that are
• 28:17entered in their medical billing data.
• 28:19There's no patient information in there.
• 28:22We're literally just seeing what
• 28:23kinds of things.
• 28:24Each faculty member is doing.
• 28:27And using that information
• 28:30to associate the faculty and
• 28:32specialists with specific conditions.
• 28:35But this other information can
• 28:37be helpful and provide some
• 28:40context for the EPIC data which.
• 28:43Sometimes doesn't give the full picture.
• 28:46There is this daunting tree.
• 28:48If you're looking to add a new specialty,
• 28:50you're probably better off trying
• 28:52to use this search off the bat.
• 28:55But if you're not having luck
• 28:56with the search,
• 28:57then we are exposing the full tree so
• 29:00you can dig down to whatever specialty
• 29:03you are trying to add to your profile.
• 29:06Once I get past this oh right and
• 29:09if the specialty doesn't appear,
• 29:11please click this button and suggested
• 29:13we add a new specialty to this tree.
• 29:16Uh, similar similarly to the specialties,
• 29:19we it would be really helpful,
• 29:22especially if.
• 29:23You or the faculty member is noticing
• 29:26that a particular specialist is not
• 29:28appearing on the Yale Medicine site
• 29:31where they would where it would
• 29:33make sense for them to appear.
• 29:35To fill out this expertise in areas
• 29:38of specialization section this allow,
• 29:40this is the best way for an
• 29:43individual specialist to get us
• 29:45the information that might not be
• 29:47reflected in their epic data.
• 29:49About the conditions they treat and
• 29:51the procedures they perform that
• 29:53they maybe are not showing up for.
• 29:55For example,
• 29:56if they have some super specialty for
• 29:58some rare disease that they're only
• 30:00going to treat maybe once a year.
• 30:03But that's really their main focus.
• 30:04All their research is about this condition.
• 30:09That definitely needs to be entered
• 30:11into this list because if we try
• 30:14to look at that persons epic data,
• 30:16they're not going to have a whole lot of
• 30:19billing codes for this really rare disease.
• 30:21So it's important to indicate that
• 30:23they are really focused on treating
• 30:26this specific condition by adding
• 30:29it to their super specialties here.
• 30:33How do you want to build your practice?
• 30:34This is more simply.
• 30:37There may be some specialties in
• 30:39our list that that specialist for
• 30:42whatever reason is not performing often
• 30:44or maybe hasn't performed at all,
• 30:46but is looking to get into that area.
• 30:49They want to add this to this,
• 30:50add that specialty to this list so
• 30:52we know that they're trying to get
• 30:55involved in that other specialty.
• 30:57We can make sure they appear as a relevant
• 31:00specialist when prospective patients,
• 31:01patients are looking at
• 31:03content about that condition.
• 31:07And two. Patient interactions
• 31:11is a very important section.
• 31:13It's fairly straightforward.
• 31:14There's a series of yes or no questions,
• 31:17but depending on how you
• 31:18answer these questions.
• 31:19For instance, if the person answers no
• 31:21to do you provide direct patient care and
• 31:24or clinical services related to patients,
• 31:26they are not going to appear
• 31:28on the medicine site at all.
• 31:29So if you know of a faculty member who
• 31:31should be appearing as a specialist
• 31:33on Yale Medicine but is not,
• 31:35the very first thing to check is to
• 31:38make sure this value is set to yes.
• 31:41It's also really helpful to know if
• 31:42they see patients by appointment or not.
• 31:44For example,
• 31:45a pathologist is going to be related
• 31:47in clinical services for patients.
• 31:49They might never have an appointment
• 31:51with the patient.
• 31:52So that's just useful to know.
• 31:54We will make information available to
• 31:56prospective patients to make appointments
• 31:59for people who indicate yes here.
• 32:02And.
• 32:05This other information I think
• 32:07is relatively straightforward.
• 32:09There is going to be a lot more
• 32:12work coming soon with regards
• 32:15to booking appointments online.
• 32:17We've been working with the hospital on that.
• 32:19I don't have a whole lot of information
• 32:21right now because it's not live just yet,
• 32:23but it should be relatively soon.
• 32:25So there will be more information
• 32:27about booking appointments online
• 32:29and the coming months. Lastly.
• 32:33I think lastly in this list,
• 32:35sorry, almost lastly,
• 32:37are a list of the yalemedicine.org articles
• 32:40that this person is going to appear in.
• 32:44Occasionally there might be an
• 32:46article that is not really so
• 32:48relevant to what the specialist
• 32:49is doing their day-to-day work.
• 32:51They can choose to hide themselves
• 32:53from that article if it's
• 32:56really just totally incorrect.
• 33:01That's. Really all there is to it there.
• 33:04Some of these lists are a lot longer.
• 33:08But this is their recourse.
• 33:09If for some reason they get
• 33:11associated with the fact sheet that
• 33:13they should not be associated with,
• 33:15they can disable it here. It's if um.
• 33:19I'm going to give a similar spiel
• 33:21in a second about publications, but.
• 33:24If you're seeing a lot of
• 33:26incorrect articles here,
• 33:27please don't just go through
• 33:28and disable all of them.
• 33:29If there are a lot of incorrect articles,
• 33:31it might be that there's something
• 33:32wrong with our data and that
• 33:34this person is getting associated
• 33:36with articles that do not belong.
• 33:37So if you see lots of articles
• 33:39that simply do not match with
• 33:41what the specialist is working on,
• 33:44please again contact us.
• 33:45Report a bug,
• 33:47let us know that something is
• 33:48off with the way this person is
• 33:49being associated with content on
• 33:51the Yale Medicine site.
• 33:54Very last thing that's gonna appear
• 33:56here is board certifications.
• 33:58These are 100% imported data.
• 34:00I can't edit anything here if I am
• 34:05someone who's practicing all medicine
• 34:07because we really should have your data.
• 34:11In a system of record,
• 34:12if you are seeing patients for Yale,
• 34:15so if there is some kind of issue here,
• 34:18please request an edit to let us know.
• 34:20Users who are not part of Yale Medicine
• 34:23can add their own board certifications,
• 34:25but we found that.
• 34:28The point was to allow them to add
• 34:30the board certification so that they
• 34:32could display those on their profile,
• 34:34their academic profile.
• 34:35If they have them on,
• 34:37they might be interested in showing
• 34:38that they have that certification.
• 34:40But it turns out because of the
• 34:42what the logic we're using to
• 34:44display specific tabs of a profile.
• 34:46So on our profiles,
• 34:47we have the the Biography tab,
• 34:49the Research Publications tab,
• 34:50the Patient Care tab.
• 34:52We've noticed that most of the people
• 34:53who are not in Yale medicine do
• 34:54not get a patient care tab at all,
• 34:56and therefore even if they
• 34:57are allowed to manually.
• 34:59Winter or certifications,
• 35:00it's not going anywhere because they don't
• 35:03have a patient care tab on their profile.
• 35:06This isn't happening super soon,
• 35:09but we are going to be working on a
• 35:11new profile layout sometime the next
• 35:13year that will make sure we will make
• 35:15sure that those board certifications
• 35:17get exposed on the profile for the
• 35:20users who are not seeing patients.
• 35:23In that capacity at Yale,
• 35:25but want to demonstrate want to show
• 35:28their certification on their profile.
• 35:30I believe this is when I referenced the
• 35:33links that Denise has been helpfully
• 35:35sharing throughout the meeting.
• 35:36There is a page with lots and
• 35:38lots of information about how all
• 35:40this these options work on the
• 35:42Patient care tab that she shared,
• 35:44but if anyone has questions right now
• 35:45before I move on to another section,
• 35:47I can try to answer them.
• 35:49Any questions about patient care tab?
• 35:56All right, this is a little too easy so far.
• 35:58On to honors. Um, these are broken
• 36:03out into several categories.
• 36:05And this. Is really, uh.
• 36:07These categories are really for the CV.
• 36:09That's why it's not just
• 36:10one big list of honors.
• 36:12There are specific categories that are
• 36:15important when it comes to building the CV.
• 36:19So it might seem silly that there's
• 36:21all these different categories,
• 36:22although I think we're going to remove
• 36:24unknown because that is really just overkill.
• 36:26Especially when you already have other award.
• 36:29These other categories are necessary.
• 36:31There's a reason they're here to make
• 36:33sure the CV gets constructed properly,
• 36:35but again.
• 36:36Like when a lot of the other
• 36:38information we've been talking about.
• 36:40When I want to add a new one,
• 36:43there are a few required fields here.
• 36:45I have to give the name of the award.
• 36:46Obviously I have to choose which of those
• 36:49categories that I was just scrolling
• 36:51through is appropriate for this award,
• 36:53so I don't need to worry about.
• 36:55Importantly,
• 36:55I don't really need to worry about
• 36:57where I click this add new button.
• 36:59If I click add new under Yale
• 37:00School of Medicine award,
• 37:01it'll pre populate the category.
• 37:03But if I realize that's not right,
• 37:04I can just change it.
• 37:05So don't stress if you just
• 37:07want to add a new one,
• 37:08just click add new wherever you
• 37:09see it first and then you can fix
• 37:11this category later if you want to.
• 37:13And again,
• 37:14we do require I believe at least
• 37:18a date to indicate when this was
• 37:21for record keeping purposes again.
• 37:23And once I Add all that required info,
• 37:25I can add it to the list.
• 37:27And like most other information
• 37:29in the profile I can choose.
• 37:30I might maybe I add some award.
• 37:32I don't really want to display out
• 37:33my profile, but I need it for my CV.
• 37:35I might just choose to hide that from
• 37:38my profile by using this toggle here.
• 37:40Then it won't display on the web profile,
• 37:42but I will have this data available
• 37:44when I go to construct my CD later on.
• 37:46That's honors.
• 37:47Umm.
• 37:48I'm just going to move straight on
• 37:52to research here.
• 37:54Currently we are thinking of
• 37:56reevaluating this.
• 37:57Currently we still have these two
• 37:59separate fields for research description.
• 38:01Brief research summary is really
• 38:04what we are hoping.
• 38:05This is actually a pretty good one.
• 38:09Really we want just a very almost
• 38:12elementary level explanation of what
• 38:14their research is about as as in
• 38:17as simple terms as they can put it,
• 38:18what their research is about.
• 38:20So that someone who is maybe not a
• 38:22scientist or doctor could understand kind
• 38:24of the things they're working on day-to-day.
• 38:27And then we provide an extensive
• 38:29research description where they
• 38:30can really get into the details of
• 38:32the research you're doing.
• 38:34Um,
• 38:34in addition,
• 38:36we have these research interests right now.
• 38:40These are simply manual lists that
• 38:44appear on the profile the mesh keywords.
• 38:48And actually,
• 38:50I think the public health keywords as well
• 38:52are involved in a use for an alternate.
• 38:56Um. View of this. And now I'm
• 38:59forgetting what the site is called.
• 39:04But depending on the. Mesh keywords
• 39:07that a faculty member associates
• 39:10themselves with, they will appear.
• 39:14As associated with.
• 39:18Specific keywords that they
• 39:20are interested in researching.
• 39:23And it builds this great directory of
• 39:25faculty research interests that's promoted
• 39:27to the medical students every year,
• 39:28so they can try to find mentors who
• 39:30might be interested in the same
• 39:32kinds of research that they are.
• 39:34So if there's some student
• 39:36who is really interested in.
• 39:39Anticoagulants and I should
• 39:40have checked this beforehand.
• 39:41OK, we have at least one person,
• 39:42and this is somebody who reached
• 39:43out to us about the headshot issue,
• 39:45so that was really lucky of me.
• 39:49So when I click on the research keyword,
• 39:51it's going to show me a list of everybody
• 39:53who's associated with this keyword.
• 39:54It turns out only doctor
• 39:55Faustino's associated. Here.
• 39:56Let me try to just so we get a better
• 39:59idea of how this actually looks.
• 40:01OK, so I picked biomarkers
• 40:03and I get a lot more people.
• 40:05And then also helpfully on this
• 40:07website and I'm just showing off
• 40:09this website a little bit, but.
• 40:14When I view a profile on this website,
• 40:16we show a slightly different view of the
• 40:19profile that's geared toward research.
• 40:21And in this view,
• 40:22we will expose the coauthors,
• 40:24who are other Yale faculty who have
• 40:27co-authored papers with this person.
• 40:29So we're just trying to make connections
• 40:31between the faculty so that it's easier
• 40:33for the students to find somebody that
• 40:35might be a suitable mentor for them.
• 40:37Maybe they can help them
• 40:38out with their own research.
• 40:40There's a lot more functionality
• 40:42coming here in the future that I
• 40:44do not even have a timeline for,
• 40:46but we are hoping to apply some
• 40:48of the same AI principles that
• 40:50we're using on the medicine.
• 40:51Website to the research keywords
• 40:53that we have so that we can try to
• 40:57automatically make these connections
• 40:59rather than relying on people going into
• 41:02their profile and selecting from this
• 41:05giant medical subject headings list,
• 41:07which is this list maintained by NIH.
• 41:10Rather than having requiring them
• 41:12to manually go in and select
• 41:14these keywords from this list,
• 41:16which can be very daunting to deal with.
• 41:21That we can automate,
• 41:23try to automatically associate.
• 41:24Faculty with keywords based primarily
• 41:26on their publications is most likely
• 41:28where this data is going to come from,
• 41:30and maybe a few other sources.
• 41:32Anyway, that is a bigger project
• 41:34that is coming down the line.
• 41:36Eventually.
• 41:39The last the last section of this.
• 41:44Research section is research images.
• 41:48I'm planning to just move this to
• 41:49another section of the profile and
• 41:51it could be a general image bank
• 41:53because obviously not everyone.
• 41:54Lots of faculty and staff have images
• 41:57that are somehow relevant to their profile.
• 41:59They would like to display them.
• 42:01They're not always research images.
• 42:03I don't think we needed educated
• 42:05research images first.
• 42:06We're just going to be a generic
• 42:08media section that will probably go.
• 42:12We'll probably expand this links
• 42:14functionality so if a faculty
• 42:16member the short story.
• 42:18Is if a faculty member has some
• 42:20image they want to display on
• 42:21their website on their profile.
• 42:23I mean,
• 42:23right now their only recourse is
• 42:25to add it through research images.
• 42:26Even if it's not a research image,
• 42:29soon we will be moving this section
• 42:31and it's so it's in a more logical
• 42:33place and it's more of a generic
• 42:36media bank for just content they want
• 42:38to make available in their profile.
• 42:41So that's research images.
• 42:42Any questions about honors or research
• 42:45before I jump into publications?
• 42:52OK, and I think I could spend
• 42:53a lot of time on publication,
• 42:54so I'm going to really quickly go
• 42:56through a few of these other sections.
• 42:58I'm just going to jump ahead a little news.
• 43:01News. This is literally just going
• 43:03to list all the articles that this
• 43:05special this person is tagged in.
• 43:08They can remove themselves from the
• 43:09article by clicking this little trash can.
• 43:11Maybe it was made in error.
• 43:14Maybe they're just are not interested in
• 43:16being associated with that article anymore.
• 43:17When they get Googled,
• 43:18they can remove themselves here.
• 43:20Same thing for events.
• 43:23If I go to events,
• 43:24I'm going to see a list of events
• 43:25that I or the person whose profile
• 43:27I'm looking at is tagged in.
• 43:29I can review the details for that event.
• 43:32If it's for whatever reason
• 43:33I want to remove myself,
• 43:35I can do that using this trash can.
• 43:39Clinical trials.
• 43:42Try to do this really quick.
• 43:45This will be a combination of trials
• 43:48that are imported from the system
• 43:51of record maintained by Encore,
• 43:53maintained by CI and it also,
• 43:56for CD purposes may contain information
• 43:59that was manually entered by the faculty
• 44:03or staff member because it's a past
• 44:05trial that is not going to ever be,
• 44:08that was not ever and will never
• 44:10be in yales instance of Encore.
• 44:12That's what the ad pass trial is
• 44:14for and that's why we label it.
• 44:15Is add pass trial.
• 44:17Because if a faculty member comes to
• 44:19this page and they don't see a trial
• 44:21that they are currently working on
• 44:24at Yale and then something's wrong,
• 44:26they really should see it.
• 44:27We should have it in encore for 100%.
• 44:30If there's an active trial at Yale,
• 44:32it has to be an encore.
• 44:33We should have the data.
• 44:35So again, if we don't see a current
• 44:38or pending trial, that's.
• 44:40That should be appearing here.
• 44:42Please contact us.
• 44:43Don't try to add it as a past trial.
• 44:46Past trials are really only for the CD.
• 44:51Organizations, I just want to point this out.
• 44:53This can be really handy just for
• 44:54seeing where this is a much improved
• 44:57interface over profile system.
• 44:58Just helpful for seeing what
• 45:00organizations this faculty member or
• 45:03staff member or whoever belongs to.
• 45:05When these items appear here in Gray,
• 45:08it simply means they're not a member of this
• 45:11org, but if it's appearing in this list,
• 45:12it means they're in some subset
• 45:16of an org and it looks like.
• 45:19The. Development team was doing
• 45:21some testing with this one.
• 45:22I don't think this is real,
• 45:24but just demonstrates how
• 45:26this highlighting works.
• 45:27They might not be a member of these
• 45:30overarching organizations and they're not
• 45:32going to be appearing on the website if
• 45:34there are websites for any of these orgs,
• 45:37but they are the member of
• 45:39some child org of that.
• 45:41Organization.
• 45:44We do want to make some more
• 45:45improvements here so that,
• 45:46for example,
• 45:47if I had the access to manage the membership
• 45:50for the center of musculoskeletal care,
• 45:52I could click here and it take me
• 45:54directly to that organization.
• 45:56That's something that'll come a bit later.
• 45:59I will mention really quickly
• 46:01about Canonical URL.
• 46:02This will determine basically
• 46:04what the top result is when this
• 46:06person gets searched for on Google
• 46:09and where it's pointing to.
• 46:11So for example, I believe.
• 46:13This matches what's in production,
• 46:15but if I look up Jonathan Grauer,
• 46:17sorry, on the live website.
• 46:18I mean,
• 46:19if I look up Jonathan Grauer his profile,
• 46:23the top result is rendered at
• 46:27madison.yahoo.edu/profile doctor.
• 46:28Grauer does have the option,
• 46:30if he wished to,
• 46:32to select another organization that
• 46:34he's a member of that has a website URL
• 46:37like orthopedics and rehabilitation.
• 46:39What this would do is instead of
• 46:41the top result being basically.
• 46:43In the home School of Medicine site instead,
• 46:46I would see his profile.
• 46:50On. The orthopedics website.
• 46:56So that just gives them a little bit
• 46:58more control over how they would
• 47:00like to be represented on the web.
• 47:02That's what that Canonical
• 47:04organized URL fields all about.
• 47:07And now,
• 47:07just because we're running out of time,
• 47:09I'm going to go to publications.
• 47:10We did cover these pretty
• 47:12extensively in the overview,
• 47:13but I wanted to go over it again.
• 47:16These this is probably the page
• 47:17that most faculty are going to
• 47:19be steered toward because they're
• 47:21going to get e-mail notifications
• 47:22if they have pending publications.
• 47:24You faculty will have pending
• 47:26publications if they have a
• 47:28dimensions profile associated
• 47:30with their profile and Beatrix.
• 47:32And just for reference,
• 47:35dimensions is this external tool.
• 47:38Oops.
• 47:41What's not working?
• 47:46OK, well that's supposed to link 2.
• 47:51The dimensions AI website.
• 47:55And you know, I'm not gonna be able
• 47:56to pull up this profile quickly.
• 47:57That's supposed to be linking to
• 48:00doctor Grauer's profile on dimensions.
• 48:03And it is. Dimensions is the third
• 48:07party API tool that we're using to.
• 48:10Associate publications with
• 48:12faculty and staff at the school.
• 48:16Doctor Grauer has already
• 48:17reviewed his profile,
• 48:18so he has no pending currently.
• 48:20But if he had published,
• 48:23if there was some new publication
• 48:25that got published, if doctor,
• 48:27growers and author Dimensions
• 48:29should identify him as an author,
• 48:31it will pop into the next day,
• 48:33it'll pop into his pending publications list.
• 48:36He will get an e-mail notification
• 48:39that next day to come to this page and
• 48:42approve or reject that publication.
• 48:43Assuming he approves it,
• 48:44it'll show up in this.
• 48:46Accepted tab where you can see
• 48:48all of his publications have
• 48:50been previously imported.
• 48:51He will want to make sure
• 48:53to set the category.
• 48:54The vast majority are probably going
• 48:55to be peer reviewed original research,
• 48:57but we do have these other
• 48:59categories if needed.
• 49:02I can always if I accept
• 49:03something by accident,
• 49:04I can open this accepted drop
• 49:06down and change it to rejected to
• 49:08remove it from my list entirely.
• 49:10Please note it's faculty and
• 49:11staff should really only reject a
• 49:14publication if it's truly not theirs.
• 49:16If they just don't want it to
• 49:17display on their web profile,
• 49:18they should use this private
• 49:20toggle here that will prevent
• 49:22it from appearing on their
• 49:23profile or anywhere publicly. Um.
• 49:29There is also the option
• 49:32to feature publications.
• 49:33This will force that normally they will
• 49:35just be displayed in chronological order,
• 49:37most recent to oldest.
• 49:40The faculty and staff can overwrite this,
• 49:43override this option by featuring
• 49:46publications and this will force those
• 49:48featured publications to appear at the top.
• 49:51Currently, right now we have it limited
• 49:54to five based on popular demand.
• 49:56We are going to increase this to 20 simply
• 49:59because there are lots of faculty or in
• 50:01a similar situation to doctor Grauer,
• 50:03they have hundreds and hundreds of
• 50:05publications and they can't choose just five.
• 50:06So we're going to,
• 50:08we're going to upgrade it to 20
• 50:09so they can choose.
• 50:1020 but we're really we're trying to keep
• 50:13some kind of limit because if you're
• 50:15featuring 50 items they're really not
• 50:18even featured anymore because you're just.
• 50:21It's not.
• 50:22You want to actually feature these
• 50:24publications and indicate they're
• 50:25more important than the rest,
• 50:27for whatever reason.
• 50:29A couple other important notes
• 50:32about managing publications if.
• 50:34And this will generally happen with
• 50:36people who haven't looked at it before.
• 50:37But if they go to their pending
• 50:39publications tab and they see dozens
• 50:41of publications that are not theirs,
• 50:42or even they have 10 publications
• 50:45and seven of them are wrong,
• 50:47it probably means that the import settings
• 50:49that we have for this person are incorrect,
• 50:52and that person should reach out to us to
• 50:54correct their import settings for dimensions.
• 50:57So please,
• 50:58we're actually going to add some
• 51:00handling in the next few days so
• 51:03that if somebody starts rejecting
• 51:04lots and lots of publications,
• 51:06we'll get a little pop up.
• 51:07That says, hey,
• 51:08it looks like your import
• 51:10settings might be wrong,
• 51:10please contact us.
• 51:11But for now there's no limit on that.
• 51:14There have already been a couple of
• 51:16instances where people spent lots of
• 51:18time rejecting a ton of publications.
• 51:19That's really just a waste of time,
• 51:21because the real problem
• 51:22is that the imports wrong,
• 51:23and once we fix that,
• 51:24those problems should be resolved.
• 51:26They might have to reject a few
• 51:28that are not really belong.
• 51:29I'm not going to say dimensions
• 51:31is 100% accurate all the time,
• 51:33but generally we've seen it's
• 51:35like 95 to 98% accurate.
• 51:36It's very it should be very close.
• 51:38To 100% accurate.
• 51:39So if it looks really wrong,
• 51:41please reach out to us before you or
• 51:43a faculty member try to go through
• 51:46and accept or reject everything,
• 51:48or reject lots and lots of content,
• 51:50basically.
• 51:53Last bit really important.
• 51:55Just like profile editors,
• 51:57a faculty member can designate
• 51:59somebody to review their publications.
• 52:00This works exactly like the
• 52:02profile editor permission.
• 52:03The one difference is that
• 52:05this person will only have
• 52:06access to their publications.
• 52:08So maybe they, the faculty member,
• 52:10would like to have complete
• 52:12control over their biography and
• 52:13career information and all that.
• 52:15I don't have time to do
• 52:17this publication review bit.
• 52:18They can add somebody who is
• 52:19specifically going to review
• 52:20their publications here.
• 52:24I think I'm going to stop there because
• 52:26you only have a few minutes left.
• 52:27I know we haven't had questions yet,
• 52:29but if anybody has questions,
• 52:31now would be the time to ask.
• 52:32And I'll also point out to the the
• 52:34folks from communications here,
• 52:37if I've missed anything that I
• 52:38should cover before we stop,
• 52:40please let me know.
• 52:48Thank you, Denise, for answering
• 52:49some questions while I was talking.
• 52:51There are no other questions.
• 52:54Anything I skipped over that anybody
• 52:56wants me to take another look at or a
• 52:58first look at if I truly skipped over it?
• 53:07All right. Mark, a question just popped
• 53:09in the chat about training for CV builder.
• 53:14Umm. We don't have anything scheduled,
• 53:17but we could schedule something.
• 53:20It's honestly very straightforward
• 53:22and we're happy to.
• 53:25I point you to the OA PD website,
• 53:29which contains like actual
• 53:31information about the kind of content.
• 53:34The CV builder itself is a
• 53:37very straightforward tool that
• 53:39just is displaying information
• 53:41that's already in the profile.
• 53:44The questions that most people
• 53:46have are around the information
• 53:48that needs to go into A and PCD,
• 53:50which is more of a a COPD schedule.
• 53:54With Elvis,
• 53:54you just wanted to quickly take them
• 53:56through this just to give an overview.
• 53:59Yeah, so if I pretend I'm starting
• 54:01from scratch, I'm creating a new CV,
• 54:02it's actually going to tell
• 54:03me if I have a previous one.
• 54:05Let's say I'm making an
• 54:06appointment and promotion CV.
• 54:07I'll select that format.
• 54:09So just to be clear, those those
• 54:11are just three different CV types.
• 54:13And one is specific to appointments
• 54:16and promotions, the other is.
• 54:20Just a regular CV.
• 54:21And the other one is you're
• 54:24making a CV that will be public.
• 54:26So you can create three different
• 54:28versions of these CV's based on data
• 54:31that's in the profile system, right?
• 54:32So it's two for these are
• 54:34two different formats.
• 54:34And then this last one is the same
• 54:36as the Yale, the standard Yale CV,
• 54:38but it'll also appear in your profile.
• 54:43And if I go into this,
• 54:45it's going to run me through the
• 54:47step by step process that is quite
• 54:49exhaustive because it covers every
• 54:51section of the profile essentially
• 54:52that we've covered already,
• 54:54and asks me to indicate, for example,
• 54:58which mailing address needs to display,
• 55:00which phone number should be at
• 55:02the very top of my CV.
• 55:03And then as I get into it,
• 55:05I enter some information.
• 55:06So if I'm looking at appointments
• 55:08and promotions it's going to,
• 55:09I'm going to have to enter some
• 55:11information specific to that.
• 55:12Sorry it's lagging a little bit.
• 55:13I'm not trying to scroll so
• 55:15fast on everybody here.
• 55:18So I'd enter that appointments and
• 55:22promotion specific information.
• 55:23Then once I complete that and again
• 55:26that'll only be relevant for that and PCV.
• 55:29But once I get past that,
• 55:30now I'm in this step by step process of
• 55:33reviewing all the information in my profile,
• 55:36showing or hiding information if I do
• 55:38or don't want it to display on my CV.
• 55:41I might see incomplete data
• 55:43that was entered at some,
• 55:44like maybe years ago when we had fewer
• 55:47required fields and now I'm missing some.
• 55:49Critical information,
• 55:50then I'm gonna need to generate the CV.
• 55:52We were, we'll call that all out to
• 55:55you as you're running through this
• 55:57process that you might have to make some
• 56:00adjustments and complete some missing fields,
• 56:02but that's the general gist of it.
• 56:03It's really just reviewing all of
• 56:05this data that we've entered in
• 56:07these other tabs of the profile to
• 56:09to fill in gaps where necessary,
• 56:11choose what displays and what doesn't,
• 56:13and generate my CV.
• 56:15At the very end,
• 56:16I'm just going to skip through.
• 56:18I will be able to preview the CV.
• 56:21Which? We'll probably take a minute.
• 56:24Yeah.
• 56:25Unfortunately on the OK well I got 500 error,
• 56:28so that's not great.
• 56:29Hopefully that's only in my
• 56:31development environment.
• 56:35A couple of important notes about CV builder.
• 56:40The. You don't want to delete data out of it.
• 56:44If the data is accurate, don't delete it.
• 56:47You can just click the button that
• 56:49says display on CV and you can
• 56:51hide that information from display
• 56:53on the CV if it's not relevant.
• 56:55The other piece of functionality that we're
• 56:57working on is a CV importer that Elvis
• 57:00may have mentioned that will enable that.
• 57:05OK, so so the CSV importer tool is the
• 57:08opposite of the CV builder tool. It will.
• 57:11Enable you or a faculty to upload a CV.
• 57:16Into the into their profile and it
• 57:19will extract the data from the CV.
• 57:22And. Put that in their profile.
• 57:24There will be a review process
• 57:25built into that,
• 57:26but it will enable someone who's
• 57:28joining Yale for the first time,
• 57:30or someone who has an incomplete profile,
• 57:32to load their CV into the system
• 57:34and have it extract all that data.
• 57:36And then the idea is that then
• 57:39they would use.
• 57:41Metrics to maintain their information
• 57:42and then use the CV builder to
• 57:45generate new CD's for themselves.
• 57:47So it becomes less of an administrative
• 57:49function that lives in Word and one
• 57:52that lives in Beatrix that they can.
• 57:54Leverage. So that's that should be coming.
• 57:59In the in the first half of next year.
• 58:03Yeah, I do think we've updated
• 58:05this UI so that it's not possible
• 58:07to delete lots of information.
• 58:09But still, it's good to know that
• 58:10if you want to hide something
• 58:12from the CV, just hide it.
• 58:13You don't have to go and delete
• 58:14the information entirely.
• 58:18If you have other specific
• 58:19questions about the CV builder,
• 58:21it feel free to reach out to
• 58:26us.viays.m.editor@yale.edu and we
• 58:27could also look at scheduling and
• 58:29more in depth session of CV builder
• 58:30for people who are interested.
• 58:36And with that, if there are no
• 58:38other questions, we are out of time.
• 58:41Does anyone else have any questions
• 58:42that we could help answer?
• 58:48OK. If you need to reach
• 58:50us or you have questions,
• 58:53e-mail YS m.editor@yale.edu and
• 58:54the team will get back to you
• 58:56quickly. Thank you,
• 58:58everybody. Thank you. Right.