Business Office Operational Support Team (BOOST)

Departments are required to complete a BOOST Support Request Form and submit it to: john.palmieri@yale.edu.

BOOST is also notified via PRC process if a department is replacing or hiring new research administration staff and we may reach out to departments directly.

A meeting will be set up with an IBO representative to discuss the request in further detail.

Topics for discussion will include but are not limited to:

• Reason for request
• Confirm primary responsibilities and skills required during deployment.
• Position funding arrangements, if applicable
• Department plan to fill resource gap, if applicable
• Amount of support (% of time) and support schedule
• Duration of support
• Identify training needs for staff
• Assist with capacity modeling

Our support is aimed at providing short or long term vacancies relief for research administration type roles in IBOs and is not intended as a replacement for the hiring of permanent staff at the department level. Typical assignments are no more than 90 - 120 days in length.

BOOST support will not typically include direct support for faculty or the direct provision of clinical or research activities, but exceptions can be discussed on an individual basis.

BOOST Roles and Responsibilities:

• Upkeep of faculty portfolios and determination of remaining funds
• PAA, JE and AA related to research portfolio
• Schedule labor through “Make it So” where applicable.
• Meet with faculty and provide follow up as needed
• Progress reports limited to labor and budgetary items.
• OS updating utilizing “last known good”
• Assisting faculty with providing information for sponsor ad hoc requests
• Complete new award setup process
• Coordinate with outgoing subrecipients
• Assist department with determining PI eligibility for PD proposals
• Submitting financial status reports (FSR) and assist with award closeout process
• Provide guidance to leadership that may create efficiencies in dept process

PI or Department staff responsibilities *

• Administrative or financial assistant responsibilities; including PO, REQ and creating expense reports
• Approving decisions that might impact dept finances.**
• Programmatic sections of RPPRs
• Approve eligibility for new sponsored proposals submitted through PD
• Hiring letters for Faculty, PDA and staff letters

* These items may be completed by the PI themselves, Post Award/Finance Staff, Sr. Admin Assistants, and/or Coordinators, based upon department staffing structure.

** Given the temporary nature of our assignments, BOOST does not provide a signature on behalf of the business office on internal or institutional forms. Any questions or concerns about what is in or out of scope can be addressed during the initial BOOST request meeting.

FY26 Rates: Analyst hourly Rate is $97.00, Operations Manager Rate is $130.75, and Training Hourly Rate $120.50. As a service fee, BOOST rates are inclusive of fringe cost and assessments. The ledger account charged to the department = 81034 Services Expense/SC343 Internal Expense – Other Services.

We process a manual journal and bill one month in arrears. The department will be required to review and approve the manual journal in Workday. We upload a summary of the # of hours devoted to the department for the month, by week. This cost cannot be charged to sponsored grants and contracts.