Ladder Faculty

Below are the procedures for ladder faculty appointments and promotions. All documents can be found within the tabs, and in the Forms & Templates section under Resources.

In addition, we have prepared checklists of the documents needed for appointment, reappointment, and promotion within the faculty ranks, as well as other useful tools to help with this process:

Materials submitted to the Office for Faculty Affairs should be sent electronically to faculty.affairs@yale.edu.

Assistant Professor (no track designation)

Except in the Clinician-Educator Track, Assistant Professors at the School of Medicine are not classified with respect to track. Before any appointment is made, however, it is assumed that the chair and the candidate will discuss the track along which the candidate is most likely to advance.

1. Request for Faculty Position (RFP)

Required for new appointment to the ladder faculty and for appointment of faculty transferring from the research or voluntary ranks to the ladder ranks. The RFP form is submitted by the Department Chair to the Office of the Deputy Dean for Academic and Scientific Affairs.

2. Search


Required following approval of RFP. Searches should reach the broadest possible pool of candidates. The search must include public announcement of the position by means of at least one on-line or print advertisement. Letters and phone calls to key individuals are also recommended.

All advertisements and printed announcements must contain the statement "Yale University is an Equal Opportunity/Affirmative Action Employer." Additional language such as "Qualified women and members of underrepresented minority groups are encouraged to apply" is also recommended. Before submission to a journal, drafts of advertisements must be reviewed by the Office for Equal Opportunity Programs and the Office for Faculty Affairs.

A record should be kept of all candidates who apply for the position. When the search has been completed, a Faculty Search Questionnaire must be sent electronically to the Office for Equal Opportunity Programs and the YSM Office for Faculty Affairs. The search packet should include:

  • Completed Faculty Search Questionnaire
  • A copy of the advertisement and invoice
  • A CV for each candidate included on the Final Candidate List
  • At least 3 letters of reference for the Proposed Candidate

The Faculty Search Questionnaire must be approved before an offer letter can be sent to the proposed candidate.

3. Length of Term

A term may be up to three years. Six is the maximum number of years that may be served as an Assistant Professor without track designation. This total should include up to three years spent on the ladder ranks at other institutions.

4. Letters of Reference

A minimum of three letters of reference are required for new appointments. Referees should hold the rank of Assistant Professor or higher at Yale or another institution.

5. Formal Review by the Department Faculty

(Strongly suggested but not required)

After the letters of reference have been received, the eligible faculty may review them before formal discussion of the candidate at a scheduled meeting. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Faculty at the ranks of Assistant Professor and higher may become eligible to vote by invitation of the Associate Professors with tenure and Professors of the department. These letters are confidential and should not be discussed except at the scheduled meeting of the senior faculty.

During the meeting, the eligible faculty vote by closed ballot to approve or disapprove the appointment. Action shall be by majority of those present and eligible to vote. A quorum is considered to be all faculty eligible to vote and able to attend the meeting. Absentee ballots should not be counted. The vote must be tallied and announced before the end of the meeting. Minutes of all meetings at which appointments and promotions are discussed and acted upon must include the names of those attending and the results of the vote on each candidate.

Discussions at department meetings concerned with appointments and promotions constitute privileged information which must be kept in strict confidence.

6. Job Offer Letter

When a candidate is chosen, a draft of the offer letter should be submitted for approval to the Office for Faculty Affairs. The letter must include:

  • A statement informing the candidate that the offer is contingent on favorable action by the Yale Corporation
  • A description of the job responsibilities and expectations of performance
  • The candidate's salary
  • The length of term, including beginning and end dates

Contact the Office for Faculty Affairs for a template of the job offer letter.

7. Submission to the Office for Faculty Affairs

With approval of the Faculty Search Questionnaire and with endorsement of the faculty, a BMS profile should be processed and the following materials should be submitted to the Office for Faculty Affairs:

8. YSM Committee Review

Assistant Professors without track designation do not require presentation to a School committee. The submitted information will be forwarded to the Provost for presentation to the Yale Corporation. The Yale Corporation has sole authority to grant appointments, reappointments, and promotions.

9. Reappointment

While reappointment requires no formal faculty action, it is strongly suggested that a department faculty committee review the candidate's progress and report to the Chair prior to the Chair's decision about reappointment. The results of this review should provide the basis for discussion with the candidate about the likelihood of promotion after reappointment and about choice of tracks at the time of promotion.

Reappointment is accomplished by forwarding an on-line BMS profile.

Assistant Professor - Clinician-Educator Track

All faculty appointed to this rank will have served as Assistant Professor without track designation.

1. Preliminary Consideration by the Department Faculty

There should be a formal discussion and closed ballot vote by eligible faculty. Eligible faculty are the Associate Professors with tenure and all Professors who have primary appointments in the department. Faculty who hold the ranks of Assistant Professors in the Clinician-Educator track and Associate Professors in all tracks may become eligible to vote at the invitation of the Professors and Associate Professors with tenure. The eligible faculty may seek the recommendations of a departmental appointments and promotion committee appointed by the Chair.

2. Request for Faculty Position

Required for new appointments, but not for faculty whose positions were approved at the rank of Assistant Professor. The RFP form is submitted by the Chair to the Office of the Deputy Dean for Academic and Scientific Affairs.

3. Search


  • Not required if candidate already holds an appointment as Assistant Professor at Yale.

Required following approval of RFP. Searches should reach the broadest possible pool of candidates. The search must include public announcement of the position by means of at least one on-line or print advertisement. Letters and phone calls to key individuals are also recommended.

All advertisements and printed announcements must contain the statement "Yale University is an Equal Opportunity/Affirmative Action Employer." Additional language such as "Qualified women and members of underrepresented minority groups are encouraged to apply" is also recommended. Before submission to a journal, drafts of advertisements must be reviewed by the Office for Equal Opportunity Programs and the Office for Faculty Affairs.

A record should be kept of all candidates who apply for the position. When the search has been completed, a Faculty Search Questionnaire must be sent electronically to the Office for Equal Opportunity Programs and the YSM Office for Faculty Affairs. The search packet should include:

  • Completed Faculty Search Questionnaire
  • A copy of the advertisement and invoice
  • A CV for each candidate included on the Final Candidate List
  • At least 3 letters of reference for the Proposed Candidate

The Faculty Search Questionnaire must be approved before an offer letter can be sent to the proposed candidate.

4. Length of Term

A term may be up to three years, renewable without limit on the number of terms.

5. Letters of Reference

A minimum of three letters of reference are required for new appointments. Referees should hold the rank of Assistant Professor or higher at Yale or another institution.

For candidates proposed for joint appointment, the Chair of the primary department should consult the Chair of the joint department in assembling the list of referees.

6. Formal Review by the Department Faculty

After the letters of reference have been received, the eligible faculty should review them before formal discussion of the candidate at a scheduled meeting. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Faculty at the ranks of Assistant Professor and higher may become eligible to vote by invitation of the Associate Professors with tenure and Professors of the department. These letters are confidential and should not be discussed except at the scheduled meeting of the senior faculty.

During the meeting, the eligible faculty vote by closed ballot to approve or disapprove the appointment. Action shall be by majority of those present and eligible to vote. A quorum is considered to be all faculty eligible to vote and able to attend the meeting. Absentee ballots should not be counted. The vote must be tallied and announced before the end of the meeting. Minutes of all meetings at which appointments and promotions are discussed and acted upon must include the names of those attending and the results of the vote on each candidate.

Discussions at department meetings concerned with appointments and promotions constitute privileged information which must be kept in strict confidence.

7. Job Offer Letter

When a candidate is chosen, a draft of the offer letter should be submitted for approval to the Office for Faculty Affairs. The letter must include:

  • A statement informing the candidate that the offer is contingent on favorable action by the Term Appointments and Promotions Committee and the Yale Corporation.
  • A description of the job responsibilities and expectations of performance
  • The candidate's salary
  • The length of term, including beginning and end dates

Contact the Office for Faculty Affairs for a template of the job offer letter.

8. Submission to the Office for Faculty Affairs

Upon faculty approval, the following materials should be submitted to the Office for Faculty Affairs:

  • Yale-format Curriculum Vitae
  • CV Supplement
  • Faculty Vote
  • Up to three articles selected by the candidate as evidence of his/her best scholarly work
  • Copy of the Chair's letter of solicitation (Contact Faculty Affairs for a template)
  • All of the letters of reference that were received

9. Review by the Term Appointments & Promotions Committee & Yale Corporation

Once the above-listed materials have been received, the YSM Term Appointments and Promotions Committee will review the file of the candidate. At the option of the committee, the Chair may be requested to present the candidate at a meeting.

Upon approval by the committee, the appointment will be forwarded to the Provost for consideration and presentation to the Yale Corporation. The Yale Corporation has sole authority to grant appointments, reappointments, and promotions.

10. Reappointment

The first reappointment to the rank of Assistant Professor in the Clinician-Educator Track is accomplished by processing a BMS profile. While the first reappointment requires no formal faculty action, it is strongly suggested that a department committee review the candidate's progress and report to the Chair prior to the Chair's decision about reappointment. The results of this review should provide the basis for counseling with the candidate about the likelihood of promotion after reappointment and about choice of tracks at the time of promotion.

For the second reappointment to the rank of Assistant Professor in the Clinician-Educator Track and every six years thereafter, the approval process requires preliminary discussion by the department faculty, letters of reference, formal review by the department faculty, submission of materials, School committee action and Yale Corporation approval.

Associate Professor - Traditional (with term), Clinician-Scholar, Clinician-Educator, Investigator

1. Preliminary Consideration by the Department Faculty

For new appointments, it is assumed that the Chair will discuss the need for the position with the senior faculty of the department before submitting the Request for Faculty Position.

For reappointments or promotions, the eligible faculty will review the credentials of the candidate and, by closed ballot, determine whether to solicit letters of reference. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Associate Professors with term appointments may become eligible to vote by invitation of the Associate Professors with tenure and Professors. The eligible faculty may seek the recommendation of a departmental appointments and promotions committee appointed by the Chair.

In the case of joint appointments, the eligible faculty of the joint department must follow the same process.

2. Request for Faculty Position

Required for new appointments, but not for promotion of faculty whose positions were approved at the rank of Assistant Professor. Required for appointment of faculty transferring from the research or voluntary ranks. When required, the RFP form is submitted by the Chair to the Office of the Deputy Dean for Academic and Scientific Affairs.

3. Search


  • Not required if candidate already holds an appointment as Assistant Professor at Yale.
  • Required for new recruits and for candidates who hold appointments in the research, adjunct, or voluntary ranks.

Required following approval of RFP. Searches should reach the broadest possible pool of candidates. The search must include public announcement of the position by means of at least one on-line or print advertisement. Letters and phone calls to key individuals are also recommended.

All advertisements and printed announcements must contain the statement "Yale University is an Equal Opportunity/Affirmative Action Employer." Additional language such as "Qualified women and members of underrepresented minority groups are encouraged to apply" is also recommended. Before submission to a journal, Drafts of advertisements must be reviewed by the Office for Equal Opportunity Programs and the Office for Faculty Affairs.

A record should be kept of all candidates who apply for the position. When the search has been completed, a Faculty Search Questionnaire must be sent electronically to the Office for Equal Opportunity Programs and the YSM Office for Faculty Affairs. The search packet should include:

  • Completed Faculty Search Questionnaire
  • A copy of the advertisement and invoice
  • A CV for each candidate included on the Final Candidate List
  • At least 3 letters of reference for the Proposed Candidate

The Faculty Search Questionnaire must be approved before an offer letter can be sent to the proposed candidate.

4. Length of Term

Associate Professor - Traditional Track

Up to 5 years

-Limit: Cannot violate the ten-years-to-tenure rule

Associate Professor - Investigator Track

Up to 5 years

-Limit: 10 years as Associate Professor

Associate Professor - Clinician-Scholar Track

Up to 5 years, renewable

-Without limit

Associate Professor - Clinician-Educator Track

Up to 5 years, renewable

-Without limit


5. Letters of Reference

For appointments and promotions to Associate Professor, letters of reference are solicited by the Chair. Referees should hold the rank of Associate Professor or higher at Yale or another institution, but must not hold a primary appointment in the candidate's department. If the chair is not sufficiently conversant with the candidate's field, he/she may request names of appropriate referees from faculty within or outside of the department.

For candidates proposed for joint appointment, the Chair of the primary department should consult the Chair of the joint department in assembling the list of referees.

Proposed referees should not be contacted in advance of the Chair's letter.

Letters for new appointments from referees at the candidate's institution of current employment are considered non-arms-length.

Referee Letter Requirements
Number To Be Solicited
Recommended By Department
Recommended By Candidate
Minimum Required With Packet
10
5 arms-length

5:  2 arms-length,

           3 non-arms-length

6

of which 4 are arms-length


6. Formal Review by the Department Faculty

After the letters of reference have been received, the eligible faculty should review them before formal discussion of the candidate at a scheduled meeting. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Faculty at the ranks of Assistant Professor and higher may become eligible to vote by invitation of the Associate Professors with tenure and Professors of the department. These letters are confidential and should not be discussed except at the scheduled meeting of the senior faculty.

During the meeting, the eligible faculty vote by closed ballot to approve or disapprove the appointment. Action shall be by majority of those present and eligible to vote. A quorum is considered to be all faculty eligible to vote and able to attend the meeting. Absentee ballots should not be counted. The vote must be tallied and announced before the end of the meeting. Minutes of all meetings at which appointments and promotions are discussed and acted upon must include the names of those attending and the results of the vote on each candidate.

Discussions at department meetings concerned with appointments and promotions constitute privileged information which must be kept in strict confidence.

7. Job Offer Letter

If this is a new appointment, after the candidate is chosen, a draft of the offer letter should be submitted for approval to the Office for Faculty Affairs. The letter must include:

  • A statement informing the candidate that the offer is contingent on favorable action by the Term Appointments and Promotions Committee, the Board of Permanent Officers, and the Yale Corporation
  • A description of the job responsibilities and expectations of performance
  • The candidate's salary
  • The length of term, including beginning and end dates

Contact the Office for Faculty Affairs for a template of the job offer letter.

8. Submission to the Office for Faculty Affairs

Upon faculty approval, the following materials should be submitted to the Office for Faculty Affairs:

9. Review by the Term Appointments & Promotions Committee, the BPO, & the Yale Corporation

Once the above-listed materials have been received for candidates for promotion to Associate Professor, the Chair will be scheduled to present the proposal to the YSM Term Appointments & Promotions Committee.

Upon approval by the committee, the appointment/promotion will be presented to the Board of Permanent Officers, then forwarded to the Provost for consideration and presentation to the Yale Corporation. The Yale Corporation has sole authority to grant appointments, reappointments, and promotions.

10. Reappointment

Reappointment as Associate Professor requires preliminary consideration by the eligible department faculty, solicitation of referee letters, and formal review by the eligible faculty.

Submission to the Office for Faculty Affairs

Upon faculty approval, the following materials should be submitted electronically to the Office for Faculty Affairs:

Review of the Senior Appointments & Promotions Committee, the BPO, and the Yale Corporation

The files of candidates proposed for reappointment as Associate Professor will be reviewed by the Senior Appointments and Promotions Committee. At the option of the committee, the Chair may be requested to present the candidate at a meeting.

Upon approval by the committee, the reappointment will be presented to the Board of Permanent Officers, then forwarded to the Provost for consideration and presentation to the Yale Corporation. The Yale Corporation has sole authority to grant appointments, reappointments, and promotions.

Associate Professor - Traditional Track with Tenure

1. Preliminary Consideration by the Department Faculty

For new appointments or promotion within the faculty, the eligible senior faculty will review the credentials of the candidate and, by closed ballot, determine whether a tenure position should be requested. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Deliberation of proposals for tenure positions should occur in the spring prior to the academic year of proposal, since proposals to the Senior Faculty Allotment Committee must be submitted by September 1. The eligible faculty may seek the recommendation of a departmental appointments and promotions committee appointed by the Chair.

2. Request for Tenure Position

The Chair of the department of primary appointment must submit a Request for Tenure or Continuing Position for consideration by the Senior Faculty Allotment Committee. Requests are submitted by September 1, and the committee meets in early autumn. If a position is allotted by the committee but is not filled within 24 months, the allotment expires. An extension may be requested through the Office of the Deputy Dean for Academic and Scientific Affairs.

3. Request for Faculty Position

Required for new appointments, but not for promotion of faculty whose positions were approved at a prior rank. Required for appointment of faculty transferring from the research or voluntary ranks. When required, the RFP form is submitted by the chair to the Office of the Deputy Dean for Academic and Scientific Affairs.

4. Search


  • Required for new appointments, but not for promotion of faculty whose positions were approved at a prior rank.
  • Required for appointment of faculty transferring from the research or voluntary ranks.

Required following approval of RFP. Searches should reach the broadest possible pool of candidates. The search must include public announcement of the position by means of at least one on-line or print advertisement. Letters and phone calls to key individuals are also recommended.

All advertisements and printed announcements must contain the statement "Yale is an Equal Opportunity/Affirmative Action Employer." Additional language such as "Qualified women and members of underrepresented minority groups are encouraged to apply" is also recommended. Before submission to a journal, drafts of advertisements must be reviewed by the Office for Equal Opportunity Programs and the Office for Faculty Affairs.

A record should be kept of all candidates who apply for the position. When the search has been completed, a Faculty Search Questionnaire must be sent electronically to the Office for Equal Opportunity Programs and the Office for Faculty Affairs. The search packet should include:

  • Completed Faculty Search Questionnaire
  • A copy of the advertisement and invoice
  • A CV for each candidate included on the Final Candidate List
  • At least 3 letters of reference for the Proposed Candidate

The Search Report must be approved before a position can be offered.

5. Length of Term

Associate Professor with tenure is a permanent appointment. The term does not have an end date.

6. Letters of Reference

For appointments and promotions to tenure, the Dean solicits the letters of reference. Referees should hold the rank of Associate Professor with tenure or Professor.

The Chair should submit an electronic list of names and contact information to the Office for Faculty Affairs, using the Referee List Template. If the Chair is not sufficiently conversant with the candidate's field, he/she may request names of appropriate referees from faculty within or outside of the department. The Dean may substitute or add names to the list, but only after consulting with the Department Chair.

For candidates proposed for joint appointment, the Chair of the primary department should consult the Chair of the joint department in assembling the list of referees.

Proposed referees should not be contacted in advance of the Dean's letter.

Letters for new appointments from referees at the candidate's institution of current employment are considered non-arms-length.

Referee Letter Requirements
Number To Be Solicited
Recommended By Department
Recommended By Candidate
Minimum Required With Packet
12
6 arms-length

6:  2 arms-length,

           4 non-arms-length

8

of which 6 are arms-length


7. Formal Review by the Department Faculty

After the letters of reference have been received, the eligible faculty should review them before formal discussion of the candidate at a scheduled meeting. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Faculty at the ranks of Assistant Professor and higher may become eligible to vote by invitation of the Associate Professors with tenure and Professors of the department. These letters are confidential and should not be discussed except at the scheduled meetings of the senior faculty.

During the meeting, the eligible faculty vote by closed ballot to approve or disapprove the appointment. Action shall be by majority of those present and eligible to vote. A quorum is considered to be all faculty eligible to vote and able to attend the meeting. Absentee ballots should not be counted. The vote must be tallied and announced before the end of the meeting. Minutes of all meetings at which appointments and promotions are discussed and acted upon must include the name of faculty eligible to vote and of faculty in attendance, and the results of the faculty on each candidate.

Discussions at department meetings concerned with appointments and promotions constitute privileged information which must be kept in strict confidence.

8. Job Offer Letter

If this is a new appointment, after the candidate is chosen, a draft of the offer letter should be submitted for approval to the Office for Faculty Affairs for approval. The letter must include:

  • A statement informing the candidate that the offer is contingent on favorable action by the Senior Appointments and Promotions Committee, the Board of Permanent Officers, and the Yale Corporation
  • A description of the job responsibilities and expectations of performance
  • The candidate's salary
  • The length of term, including beginning and end dates

Contact the Office for Faculty Affairs for a template of the job offer letter.

9. Submission to the Office for Faculty Affairs

Upon senior faculty approval, the following materials should be submitted to the Office for Faculty Affairs:

The referee letters that are solicited by the Dean will be placed into the file by the Office for Faculty Affairs.

10. Review by the Senior Appointments and Promotions Committee, the BPO, & the Yale Corporation

Once the above-listed materials have been received, the Chair will be scheduled to present the candidate to the YSM Senior Appointments & Promotions Committee or the Tenure Appointments Committee of the Biological Sciences (TACBS).

Upon approval by the committee, the appointment/promotion will be presented to the Board of Permanent Officers, then forwarded to the Provost for consideration and presentation to the Yale Corporation. The Yale Corporation has sole authority to grant appointments, reappointments, and promotions.

Professor - Traditional, Clinician-Scholar, Clinician-Educator, and Investigator Tracks

1. Preliminary Consideration by the Department Faculty

For new appointments or promotion within the faculty, the eligible senior faculty will review the credentials of the candidate and, by closed ballot, determine whether a tenure or continuing position should be requested. All Professors with primary appointments in the department are eligible to vote. Deliberation of proposals for tenure and continuing positions should occur in the spring prior to the academic year of proposal, since proposals to the Senior Faculty Allotment Committee must be submitted by September 1. The eligible faculty may seek the recommendation of a departmental appointments and promotions committee appointed by the Chair.

2. Request for Tenure or Continuing Position

The Chair of the department of primary appointment must submit a Request for Tenure or Continuing Position for consideration by the Senior Faculty Allotment Committee. Requests are submitted by September 1, and the committee meets in early autumn. If a position is allotted by the committee but is not filled within 24 months, the allotment expires. An extension may be requested through the Office of the Deputy Dean for Academic and Scientific Affairs.

3. Request for Faculty Position

Required for new appointments, but not for promotion of faculty whose positions were approved at a prior rank. Required for appointment of faculty transferring from the research or voluntary ranks. When required, the RFP form is submitted by the Chair to the Office of the Deputy Dean for Academic and Scientific Affairs.

4. Search


  • Required for new appointments, but not for promotion of faculty whose positions were approved at a prior rank.
  • Required for appointment of faculty transferring from the research or voluntary ranks.

Required following approval of RFP. Searches should reach the broadest possible pool of candidates. The search must include public announcement of the position by means of at least one on-line or print advertisement. Letters and phone calls to key individuals are also recommended.

All advertisements and printed announcements must contain the statement "Yale is an Equal Opportunity/Affirmative Action Employer." Additional language such as "Qualified women and members of underrepresented minority groups are encouraged to apply" is also recommended. Before submission to a journal, drafts of advertisements must be reviewed by the University's Office for Equal Opportunity Programs and the Office for Faculty Affairs.

A record should be kept of all candidates who apply for the position. When the search has been completed, a Faculty Search Questionnaire must be sent electronically to the Office for Equal Opportunity Programs and the Office for Faculty Affairs. The search packet should include:

  • Completed Faculty Search Questionnaire
  • A copy of the advertisement and invoice
  • A CV for each candidate included on the Final Candidate List
  • At least 3 letters of reference for the Proposed Candidate

The Search Report must be approved before a position can be offered.

5. Length of Term

Professor with tenure (Traditional Track) and Professor with a continuing appointment (Clinician-Scholar, Clinician-Educator, and Investigator Tracks) are permanent appointments. Their terms do not have end dates.

6. Letters of Reference

For appointments and promotions to Professor, the Dean solicits the letters of reference. Referees must hold the rank of Professor or its equivalent.

The Chair should submit an electronic list of names and contact information to the Office for Faculty Affairs, using the Referee List Template. If the Chair is not sufficiently conversant with the candidate's field, he/she may request names of appropriate referees from faculty within or outside of the department. The Dean may substitute or add names to the list, but only after consulting with the Chair.

For candidates proposed for joint appointment, the Chair of the primary department should consult the Chair of the joint department in assembling the list of referees.

Proposed referees should not be contacted in advance of the Dean's letter.

Letters for new appointments from referees at the candidate's institution of current employment are considered non-arms-length.

Referee Letter Requirements
Number To Be Solicited
Recommended By Department
Recommended By Candidate
Minimum Required With Packet
12
6 arms-length

6:  2 arms-length,

           4 non-arms-length

8

of which 6 are arms-length


7. Formal Review by the Department Faculty

After the letters of reference have been received, the eligible faculty should review them before formal discussion of the candidate at a scheduled meeting. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Faculty at the ranks of Assistant Professor and higher may become eligible to vote by invitation of the Associate Professors with tenure and Professors of the department. These letters are confidential and should not be discussed except at the scheduled meetings of the senior faculty.

During the meeting, the eligible faculty vote by closed ballot to approve or disapprove the appointment. Action shall be by majority of those present and eligible to vote. A quorum is considered to be all faculty eligible to vote and able to attend the meeting. Absentee ballots should not be counted. The vote must be tallied and announced before the end of the meeting. Minutes of all meetings at which appointments and promotions are discussed and acted upon must include the name of faculty eligible to vote and of faculty in attendance, and the results of the faculty on each candidate.

Discussions at department meetings concerned with appointments and promotions constitute privileged information which must be kept in strict confidence.

8. Job Offer Letter

If this is a new appointment, after the candidate is chosen, a draft of the offer letter should be submitted for approval to the Office for Faculty Affairs for approval. The letter must include:

  • A statement that the offer is contingent on favorable action by the Senior Appointments and Promotions Committee, the Board of Permanent Officers, and the Yale Corporation
  • A description of the job responsibilities and expectations of performance
  • The candidate's salary
  • The length of term, including beginning and end dates

Contact the Office for Faculty Affairs for a template of the job offer letter.

9. Submission to the Office for Faculty Affairs

Upon senior faculty approval, the following materials should be submitted to the Office for Faculty Affairs:

The referee letters that are solicited by the Dean will be placed into the file by the Office for Faculty Affairs.

10. Review by the Senior Appointments and Promotions Committee, the BPO, & the Yale Corporation

Once the above-listed materials have been received, the Chair will be scheduled to present the candidate to the YSM Senior Appointments & Promotions Committee or the Tenure Appointments Committee of the Biological Sciences (TACBS).

Upon approval by the committee, the appointment/promotion will be presented to the Board of Permanent Officers, then forwarded to the Provost for consideration and presentation to the Yale Corporation. The Yale Corporation has sole authority to grant appointments, reappointments, and promotions.