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Overview of the News System

The news system is part of the faculty profile system. You can log in to the system by visiting , clicking on ‘edit a profile. The profile system contains profiles for people and organizations. If you browse to someone’s profile or to an organization’s profile, you’ll see that they both now have ‘news’ in the list of navigation items on the left.

You can add news by going to that news page and clicking the ‘add news’ button or by clicking the news navigation item at the top and then clicking the ‘add news’ button.

To get access to an organization in the faculty profile system, email with your name, netid, and the name of the organization to which you want access.

To find out how to add news items, approve and dismiss news, and do more in the news system, please see the News System Instructions pages.

News Frequently Asked Questions

  • News FAQ

    Where is the news system? How do I get to it?
    The news system is part of the YSM Faculty Profile System. If you have access to the profile system for an organization, you will access to news as well.
    To see a list of all your faculty and organizations’ news, go to, click ‘edit a profile’ and then click on ‘news’ in the horizontal navigation.
    How do I get access to the news system?
    To get access to the news system, email with your name, netid, and the name of the organization whose website you edit. She’ll give you access to that organization in the profile system.
  • Adding News Content to the System

    How do I add a news story?
    You can add a news story by browsing to a faculty or organization profile, clicking ‘news’ in the yellow navigation box on the left and then clicking the ‘add a news item’ button OR by clicking news in the horizontal navigation and clicking the ‘add a news item’ button. When you do, you’ll see a popup that asks you for the title, date, summary and source for your news item. Click ‘next’ to add the rest of your news item’s content.
    How do I link directly to a news story on another website?
    Add the news item as above, then click ‘edit’ in the external link section of your news item, paste in the link and click ‘submit.’
    What do I enter into the source field?
    Enter the source of the news item. Where did it come from? If you are linking to content from another website or publication, enter the name of that website (for stories from, enter CNN). If you are reprinting a New York Times article, enter New York Times. If it’s an OPAC Press Release, enter OPAC Press Release. If it’s an abstract of a journal article from the journal’s website, enter name of the journal. If you are entering original news, you can leave this field blank. DO NOT enter a website address in this field.

  • Photos

    How do I add photos to my news story? What size should they be? Do I need to crop them?
    To add a photo, go to the news item, click the edit button and scroll down to the photos and images section. Click the ‘add a photo’ button and click ‘add an image’ to find the photo on your computer’s hard drive. You may wish to enter a caption or credit as well. Then click ‘update’ to add the photo.
    In general, to ensure your images display clearly in the current system and are future-proofed for any updates to the system, images uploaded along with news articles should be at least 1000px wide. However, if for some reason an image of that size is not available, the following are the current minimum display requirements for news images:
    • Articles with 1 or 2 images: In order for images to display in an article with 1 or 2 images, the images must be at least 208px wide.
    • Articles with 3 or more images: If an article has 3 or more images, any portrait images must be at least 498px tall to display. Landscape images must be at least 592px wide to display.
    • Thumbnail Images for News Listing Pages: Even if the images do not meet the minimum requirements stated above, the first image added to a news item will still display as a thumbnail on the listing page if the image is at least 198px wide.
    I added photos to my news story but they look distorted. What should I do?
    When you add a photo to a news item, it will display as a small square thumbnail in the system. This will not affect how it displays on your live website.
  • Browsing and Searching News

    How do I see a list of the news items tagged with one of my organizations?
    Go to your organization’s profile and click on news in the yellow navigation box on the left. You’ll see a page with all of the news items that that organization has been tagged with, and filter that list by year and keyword.
    Can I see a list of all the news my faculty and organizations have added?
    Yes, just click on news in the horizontal navigation at the top of the page. The news items you see will include all news items for all of your faculty and organizations.
    How do I find a news item?
    You can search within your own organization’s news feed by going to your organization’s news list and entering your search term in the box at the top of the page. To search all news in the system, not just news tagged with your organization, check the ‘search all news in the system’ checkbox.
  • Content Questions

    Can I copy news items from other websites like or the New York Times?
    When you can, link directly to a news item on another site, by putting the link of that news item into the 'external link' field.
    Do NOT copy and paste content from other news outlets (like the New York Times) without obtaining reprint permission. Doing so is a violation of copyright law. For questions about copyright law, check out the faq at
    Most news outlet websites will have a page devoted to instructions for reprinting and reusing content (for example: If you do not wish to post a link to the news story on its original site, follow those instructions for requesting reprint permission.
    Can I edit news items posted by other people?
    If you come across a news item that you really want to use, but would prefer to rewrite the first paragraph or make some text changes here and there to more prominently feature your organization, do NOT edit that news item. Instead, please create a new news item by copying the content from the current news item to a new news item. When you do so, please rewrite the headline and summary considerably. The new news item you created should appear to be a distinct article. Note: we will soon be adding a copy button to make this process easier.
  • Recommended News

    What is recommended news? Where did these news items come from? What do I do with them?
    The news system will suggest a news item to your organization based on the people tagged with that news item. If a person who belongs to your organization has been tagged with a news item, OR if one of your child organizations has been tagged in a news item, that news item will be recommended for your organization’s use by the system.
    To see the recommended news items for an organization, click on that organization’s profile. To see all of the recommended news items for all of your organizations in the system, click on the news item at the top in the horizontal navigation and click 'suggested news' on the left.
    How do I add a recommended news item to my organization’s news feed?
    Go to the news item, look for your organization under recommended organizations and click the ‘add’ button. You will see a popup with your organization’s name and keywords. Click the add button.
    Can I recommend a news item to another website?
    Not at this time, but if you tag a person in your news item and that person belongs to other organizations, the news item will show up as a suggested item for each of those organizations.