Request for Faculty Positions (RFP)
Photo by Robert A. Lisak
Description:
Requests for Faculty Positions (RFP) is a process by which departments communicate their desire for Ladder Faculty hires to the Office of Academic and Professional Development (OAPD) and the Yale School of Medicine. Faculty Affairs Coordinators of each department work with the Dean’s Office to ensure that positions are supported and in line with the goals of the school.
Procedures:
The Faculty Search Process begins with the creation of an RFP. This defines the reason for appointment, faculty track and rank, as well as the funding source for the position being requested. The RFP will typically be completed by the faculty affairs department teams with input from the their department’s lead administrator, department chair, and section chief, if applicable.
The YSM RFP platform requires specifically assigned access to Salesforce. The platform allows for data entry and tracks where an RFP is in the process. System validations and automatic email notifications are built into the various stages of the RFP submission/approval process. Guides for this process are delineated below.
Faculty compensation AAMC benchmarks (login required) are available for reference.
RFP Salesforce User's Guide
The Academic Faculty Search application was designed to track Request for Faculty Positions (RFP’s) through an automated approval process using the Salesforce platform. Any user who must participate in the submission or approval of an RFP must have an assigned Salesforce license. Please contact employee services to request a license.
- Definition of Fields
- Access/Navigation/Lists
- Submission Process
- Approval Process
- Other
Definition of Fields
Information |
Field information |
Required?If so, when must field be entered? |
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| RFP number | RFP number | System auto generated |
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| Date conditionally approved | Date when the RFP receives conditional approval | System auto generated |
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| Date submitted for approval | Date when the RFP is locked and moved to the submission for approval page |
System auto generated
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| RFP stage | Indicates where the RFP is in the overall process | Set based on process stage |
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| Final approval date | Date when the RFP moved to the RFP approved stage | System auto generated
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| Expiration date | Set at two years after final approval date | System auto generated
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Please select the cost center and expected academic unit |
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| Cost center | Home cost center for the requested position | Yes- for initial review |
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| Academic unit name | Department / section of the academic appointment for the requested position | Yes- for initial review |
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| Unit type | Department / section / YSPH department set based on cost center entered |
System auto generated |
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| Internal position name / label | Free-form text field units can be used to assist with managing requested positions |
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Please indicate delegate (if applicable) and appropriate department approvers |
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| Lead administrator | Lead administrator for requested position | Yes- for initial review |
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| Section chief / YSPH dean | Section chief / YSPH dept chair for requested position | Yes- for initial review |
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| Department chair / YSPH dean | Department chair / YSPH dean for requested position |
Yes- for initial review |
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| Owner | RFP creator | System auto generated |
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| RFP owner delegate | Back-up owner who can access and modify the RFP |
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| Additional RFP Delegate | 2nd back-up owner who can access and modify the RFP |
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Please provide the basic data for this position |
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| Position type | Indicate if this is a new or replacement position | Yes- for initial review |
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| Reason for position | Outline the contributions of the faculty member to: research/scholarship, teaching, and clinical services activities if applicable | Yes- for initial review |
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| Faculty being replaced (if applicable) | Provide name of faculty member vacating the position | Yes- for initial review if position type is replacement |
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| Position termination date | Date position will be vacant | Yes- for initial review if position type is replacement |
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Please provide expected rank, track, & start date |
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| Expected rank | Expected rank(s) for the requested position (multiple ranks can be selected) | Yes- for initial review |
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| Expected appointment term start date | Expected start date for the requested position | Yes- for initial review |
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| Expected track | Expected track(s) for the requested position (multiple tracks can be selected) | Yes- for initial review |
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Is position coterminous? If yes, answer all questions |
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| Coterminous position | Requested position is linked with a coterminous position at an affiliated institution
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Yes- for initial review |
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| Coterminous affiliated institution | Name of coterminous institution (multiple locations can be selected) | Yes- for initial review if coterminous position is "yes" |
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| Other coterminous affiliated institution | Name of other coterminous institution (enter name of coterminous institution if not in the drop down menu) | Yes- for initial review if coterminous position is "yes" and affiliation "other" |
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Is this a clinically active position? If yes, provide details as requested |
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| Clinically active position | Indicate if this position has clinical responsibilities | Yes- for initial review |
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| Primary clinical work location | Indicate work location(s) for clinical responsibilities (multiple locations can be selected) | Yes- for initial review if clinically active position
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| % time away from YSM | Indicate percentage of time away from YSM to perform clinical responsibilities (if no time is outside of YSM, enter 0% as field cannot be left blank) | Yes- for initial review if clinically active position |
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| YNHHS affiliate outside New Haven | Specify the YNHH affiliate outside of New Haven | Yes- for initial review if clinically active position and primary work location is "YNHHS affiliates outside of New Haven" |
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Are you requesting a search waiver? |
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| Requesting a search waiver? | Indicate if a search waiver form will be submitted for this requested position |
Yes- for initial review |
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| Search waiver category | Indicate the reason for the search waiver request | Yes- for initial review if requesting a search waiver is "yes" |
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| Other search waiver category | Indicate the reason for the search waiver if the search waiver category is "other" | Yes- for initial review if requesting a search waiver is "yes" and search waiver category is "other" |
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Will a targeted appointment be requested for the position? |
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| Requesting a targeted appointment? | Indicate if a targeted appointment form will be submitted for this requested position | Yes- for initial review |
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| Targeted appointment category | Indicate the category of targeted appointment |
Yes- for initial review if this is a targeted appointment |
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| Justification | Elaborate on how the candidate's qualifications fit into the targeted appointment category | Yes- for initial review if this is a targeted appointment
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Enter the approximate % effort (independent of salary support for activities) |
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| % research/scholarly activities | Indicate expected percent of effort for research/scholarly activity | Yes- for initial review |
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| % formal teaching | Indicate expected percent of effort for formal teaching or activities outside of the clinical setting
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Yes- for initial review
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| % clinical service | Indicate expected percent of effort clinical services including teaching in context of clinical care | Yes- for initial review |
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| % other | Indicate expected percent of effort for other activities (e.g., administrative work) | Yes- for initial review |
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| Total % of effort | Total percent effort | System auto generated |
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Please enter the names of any candidates currently being considered |
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| Internal candidate names | Enter the names of internal candidates being considered |
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| External candidate names | Enter the names of external candidates being considered |
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Proposed annual salary information |
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| Target annual salary | Indicate expected salary to be paid for the requested position
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Yes- for initial review |
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| Maximum annual salary | Indicate the maximum annual salary to be paid for the requested position
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Yes- for initial review |
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| AAMC specialty | Indicate the AAMC specialty used to determine salary basis | Yes- for final review |
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| AAMC 25th percentile | Indicate the AAMC 25th percentile for this specialty | Yes- for final review |
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| AAMC 50th percentile | Indicate the AAMC 50th percentile for this specialty | Yes- for final review |
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| AAMC 75th percentile | Indicate the AAMC 75th percentile for this specialty | Yes- for final review |
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| External benchmark | If a benchmark other than the AAMC is being used, provide the data source and reason for use |
Yes- for final review
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Internal comparators: if only 1 check the box "no other internal comparators" |
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| 1st internal comparator name | Enter the name of the Yale faculty with comparable qualifications, phenotype, and years of experience
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Yes- for initial review |
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| 1st internal comparator rank | Enter the rank of the 1st internal comparator | Yes- for initial review |
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| 1st internal comparator salary | Enter the salary of the 1st internal comparator | Yes- for initial review |
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| No other internal comparators | If only one internal comparator, indicate that here | Yes - for initial review if there is only one (1) internal comparator |
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| 2nd internal comparator name | Enter the name of the 2nd Yale faculty comparator
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| 2nd internal comparator rank | Enter the rank of the 2nd Yale faculty comparator
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| 2nd internal comparator salary
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Enter the salary of the 2nd Yale faculty comparator
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| 3rd internal comparator name
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Enter the name of the 3rd Yale faculty comparator
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| 3rd internal comparator rank
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Enter the rank of the 3rd Yale faculty comparator
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| 3rd internal comparator salary
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Enter the salary of the 3rd Yale faculty comparator
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Space Assignment |
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| Existing space assigned? | Indicate if existing space has been assigned for the requested position | Yes- for final review |
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| Building name | Indicate the building location of the assigned space | Yes- for final review |
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| Assigned workstation / room number | Indicate the assigned workstation / room number | Yes- for final review |
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| Existing assigned space notes | Indicate any other information about the assigned space needed for the requested position
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Yes- for final review |
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| Renovation needed | Indicate if any renovations will be needed to the assigned space
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Yes- for final review |
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| Describe renovation needed | Provide details on the types of renovation needed to the assigned space | Yes - for final review if renovations needed is "yes" |
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| Incremental office / lab space needed? | Indicate if incremental office or lab space will be needed for the requested position | Yes - for final review
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| Incremental office / lab space details | Provide details on the incremental office or lab space needed for the requested position | Yes - for final review if renovations needed is "yes"
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| Specialized equipment needed? | Indicate if specialized equipment will be needed for the requested position
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Yes- for final review |
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| Specialized equipment details | Provide details on the specialized equipment that will be needed |
Yes- for final review if specialized equipment is "yes"
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| Research requires use of lab animals? | Indicate if the requested position involved research using lab animals
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Yes- for final review |
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| Laboratory animal use description | Provide details on the laboratory animal use
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Yes- for final review if research requires use of lab animals is "yes" |
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Please indicate if position is budgeted and if not provide justification |
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| Is this a budgeted position? | Indicate if this position has been included in the budget submitted in the Yale Budgeting Tool (YBT)
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Yes- for final review |
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| Provide YBT TBN UPI | Provide the TBN UPI from YBT | Yes - for final review if position is budgeted |
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| Justification for unbudgeted position | If the position is not budgeted provide the justification for the requested position
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Yes- for final review if position is not budgeted |
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Please indicate funding sources for this position. Upload supporting files |
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| Funding pending?
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Indicate if the funding for this position is pending
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Yes- for final review |
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| Departmental funding?
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Indicate if the requested position will be supported by departmental Funds
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Yes- for final review
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| Academic Program Support (APS) funding?
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Indicate if the requested position will be supported by APS Funds
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Yes- for final review
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| VA funding?
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Indicate if the requested position will be supported by the VA
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Yes- for final review
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| YNHH funding? | Indicate if the requested position will be supported by Yale New Haven Hospital/Health System |
Yes- for final review
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| Other funding? | Indicate if the requested position will be supported by other funding sources
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Yes- for final review |
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| Funding arrangement comments | Describe the funding arrangements for the requested position
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Yes- for final review
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Revenue sources: provide requested information for all sources funding position |
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| Position funded by existing grant? | Indicate if the requested position will be funded by an existing grant
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Yes- for final review |
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| Grant identification number | Provide the grant number | Yes - for final review if position is funded by an existing grant |
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| Principle investigator | Enter the grant principle investigator
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Yes - for final review if position is funded by an existing grant
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| Award start date | Provide the award start date for the grant | Yes - for final review if position is funded by an existing grant
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| Award end date
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Provide the award end date for the grant
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Yes - for final review if position is funded by an existing grant
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| Funds allow renovation / equipment
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Indicate if the grant funds allow for renovation / equipment costs
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Yes - for final review if position is funded by an existing grant
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System information
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| Created by
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Name of individual who created the RFP and date created
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System auto generated
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| Last modified by
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Name of individual who modified the RFP and date modified
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System auto generated
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| # of search committee members
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Name of search committee members added to the RFP
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System auto generated
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| Scheduled Expiration Notifications
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Indicator on approved RFPs that expiration date and notifications scheduled
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System auto generated
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