Skip to Main Content

Request for Faculty Positions (RFP)

Photo by Robert A. Lisak

Description:

Requests for Faculty Positions (RFP) is a process by which departments communicate their desire for Ladder Faculty hires to the Office of Academic and Professional Development (OAPD) and the Yale School of Medicine. Faculty Affairs Coordinators of each department work with the Dean’s Office to ensure that positions are supported and in line with the goals of the school.

Procedures:

The Faculty Search Process begins with the creation of an RFP. This defines the reason for appointment, faculty track and rank, as well as the funding source for the position being requested. The RFP will typically be completed by the faculty affairs department teams with input from the their department’s lead administrator, department chair, and section chief, if applicable.

The YSM RFP platform requires specifically assigned access to Salesforce. The platform allows for data entry and tracks where an RFP is in the process. System validations and automatic email notifications are built into the various stages of the RFP submission/approval process. Guides for this process are delineated below.

Faculty compensation AAMC benchmarks (login required) are available for reference.

RFP Salesforce User's Guide

The Academic Faculty Search application was designed to track Request for Faculty Positions (RFP’s) through an automated approval process using the Salesforce platform. Any user who must participate in the submission or approval of an RFP must have an assigned Salesforce license. Please contact employee services to request a license.

Definition of Fields


Information
Field information
Required?
If so, when must field be entered?

RFP number RFP number System auto generated
Date conditionally approved Date when the RFP receives conditional approval System auto generated
Date submitted for approval Date when the RFP is locked and moved to the submission for approval page

System auto generated


RFP stage Indicates where the RFP is in the overall process Set based on process stage
Final approval date Date when the RFP moved to the RFP approved stage System auto generated

Expiration date Set at two years after final approval date System auto generated

Please select the cost center and expected academic unit



Cost center Home cost center for the requested position Yes- for initial review
Academic unit name Department / section of the academic appointment for the requested position Yes- for initial review
Unit type Department / section / YSPH department set based on cost center entered

System auto generated


Internal position name / label Free-form text field units can be used to assist with managing requested positions

Please indicate delegate (if applicable) and appropriate department approvers




Lead administrator Lead administrator for requested position Yes- for initial review
Section chief / YSPH dean Section chief / YSPH dept chair for requested position Yes- for initial review
Department chair / YSPH dean Department chair / YSPH dean for requested position

Yes- for initial review


Owner RFP creator System auto generated
RFP owner delegate Back-up owner who can access and modify the RFP

Additional RFP Delegate 2nd back-up owner who can access and modify the RFP

Please provide the basic data for this position




Position type Indicate if this is a new or replacement position Yes- for initial review
Reason for position Outline the contributions of the faculty member to: research/scholarship, teaching, and clinical services activities if applicable Yes- for initial review
Faculty being replaced (if applicable) Provide name of faculty member vacating the position Yes- for initial review if position type is replacement
Position termination date Date position will be vacant Yes- for initial review if position type is replacement
Please provide expected rank, track, & start date



Expected rank Expected rank(s) for the requested position (multiple ranks can be selected) Yes- for initial review
Expected appointment term start date Expected start date for the requested position Yes- for initial review
Expected track Expected track(s) for the requested position (multiple tracks can be selected) Yes- for initial review
Is position coterminous? If yes, answer all questions



Coterminous position Requested position is linked with a coterminous position at an affiliated institution
Yes- for initial review
Coterminous affiliated institution Name of coterminous institution (multiple locations can be selected) Yes- for initial review if coterminous position is "yes"
Other coterminous affiliated institution Name of other coterminous institution (enter name of coterminous institution if not in the drop down menu) Yes- for initial review if coterminous position is "yes" and affiliation "other"
Is this a clinically active position? If yes, provide details as requested



Clinically active position Indicate if this position has clinical responsibilities Yes- for initial review
Primary clinical work location Indicate work location(s) for clinical responsibilities (multiple locations can be selected) Yes- for initial review if clinically active position

% time away from YSM Indicate percentage of time away from YSM to perform clinical responsibilities (if no time is outside of YSM, enter 0% as field cannot be left blank) Yes- for initial review if clinically active position
YNHHS affiliate outside New Haven Specify the YNHH affiliate outside of New Haven Yes- for initial review if clinically active position and primary work location is "YNHHS affiliates outside of New Haven"
Are you requesting a search waiver?



Requesting a search waiver? Indicate if a search waiver form will be submitted for this requested position

Yes- for initial review


Search waiver category Indicate the reason for the search waiver request Yes- for initial review if requesting a search waiver is "yes"
Other search waiver category Indicate the reason for the search waiver if the search waiver category is "other" Yes- for initial review if requesting a search waiver is "yes" and search waiver category is "other"
Will a targeted appointment be requested for the position?



Requesting a targeted appointment? Indicate if a targeted appointment form will be submitted for this requested position Yes- for initial review
Targeted appointment category Indicate the category of targeted appointment

Yes- for initial review if this is a targeted appointment


Justification Elaborate on how the candidate's qualifications fit into the targeted appointment category Yes- for initial review if this is a targeted appointment

Enter the approximate % effort (independent of salary support for activities)



% research/scholarly activities Indicate expected percent of effort for research/scholarly activity Yes- for initial review
% formal teaching Indicate expected percent of effort for formal teaching or activities outside of the clinical setting
Yes- for initial review

% clinical service Indicate expected percent of effort clinical services including teaching in context of clinical care Yes- for initial review
% other Indicate expected percent of effort for other activities (e.g., administrative work) Yes- for initial review
Total % of effort Total percent effort System auto generated
Please enter the names of any candidates currently being considered



Internal candidate names Enter the names of internal candidates being considered


External candidate names Enter the names of external candidates being considered

Proposed annual salary information



Target annual salary Indicate expected salary to be paid for the requested position
Yes- for initial review
Maximum annual salary Indicate the maximum annual salary to be paid for the requested position
Yes- for initial review
AAMC specialty Indicate the AAMC specialty used to determine salary basis Yes- for final review
AAMC 25th percentile Indicate the AAMC 25th percentile for this specialty Yes- for final review
AAMC 50th percentile Indicate the AAMC 50th percentile for this specialty Yes- for final review
AAMC 75th percentile Indicate the AAMC 75th percentile for this specialty Yes- for final review
External benchmark If a benchmark other than the AAMC is being used, provide the data source and reason for use
Yes- for final review

Internal comparators: if only 1 check the box "no other internal comparators"



1st internal comparator name Enter the name of the Yale faculty with comparable qualifications, phenotype, and years of experience
Yes- for initial review
1st internal comparator rank Enter the rank of the 1st internal comparator Yes- for initial review
1st internal comparator salary Enter the salary of the 1st internal comparator Yes- for initial review
No other internal comparators If only one internal comparator, indicate that here Yes - for initial review if there is only one (1) internal comparator
2nd internal comparator name Enter the name of the 2nd Yale faculty comparator


2nd internal comparator rank Enter the rank of the 2nd Yale faculty comparator


2nd internal comparator salary
Enter the salary of the 2nd Yale faculty comparator


3rd internal comparator name
Enter the name of the 3rd Yale faculty comparator


3rd internal comparator rank
Enter the rank of the 3rd Yale faculty comparator


3rd internal comparator salary
Enter the salary of the 3rd Yale faculty comparator


Space Assignment



Existing space assigned? Indicate if existing space has been assigned for the requested position Yes- for final review
Building name Indicate the building location of the assigned space Yes- for final review
Assigned workstation / room number Indicate the assigned workstation / room number Yes- for final review
Existing assigned space notes Indicate any other information about the assigned space needed for the requested position
Yes- for final review
Renovation needed Indicate if any renovations will be needed to the assigned space
Yes- for final review
Describe renovation needed Provide details on the types of renovation needed to the assigned space Yes - for final review if renovations needed is "yes"
Incremental office / lab space needed? Indicate if incremental office or lab space will be needed for the requested position Yes - for final review

Incremental office / lab space details Provide details on the incremental office or lab space needed for the requested position Yes - for final review if renovations needed is "yes"

Specialized equipment needed? Indicate if specialized equipment will be needed for the requested position
Yes- for final review
Specialized equipment details Provide details on the specialized equipment that will be needed
Yes- for final review if specialized equipment is "yes"

Research requires use of lab animals? Indicate if the requested position involved research using lab animals
Yes- for final review
Laboratory animal use description Provide details on the laboratory animal use
Yes- for final review if research requires use of lab animals is "yes"
Please indicate if position is budgeted and if not provide justification



Is this a budgeted position? Indicate if this position has been included in the budget submitted in the Yale Budgeting Tool (YBT)
Yes- for final review
Provide YBT TBN UPI Provide the TBN UPI from YBT Yes - for final review if position is budgeted
Justification for unbudgeted position If the position is not budgeted provide the justification for the requested position
Yes- for final review if position is not budgeted
Please indicate funding sources for this position. Upload supporting files



Funding pending?
Indicate if the funding for this position is pending
Yes- for final review
Departmental funding?
Indicate if the requested position will be supported by departmental Funds
Yes- for final review

Academic Program Support (APS) funding?
Indicate if the requested position will be supported by APS Funds
Yes- for final review

VA funding?
Indicate if the requested position will be supported by the VA
Yes- for final review

YNHH funding? Indicate if the requested position will be supported by Yale New Haven Hospital/Health System
Yes- for final review

Other funding? Indicate if the requested position will be supported by other funding sources
Yes- for final review
Funding arrangement comments Describe the funding arrangements for the requested position
Yes- for final review

Revenue sources: provide requested information for all sources funding position



Position funded by existing grant? Indicate if the requested position will be funded by an existing grant
Yes- for final review
Grant identification number Provide the grant number Yes - for final review if position is funded by an existing grant
Principle investigator Enter the grant principle investigator
Yes - for final review if position is funded by an existing grant

Award start date Provide the award start date for the grant Yes - for final review if position is funded by an existing grant

Award end date
Provide the award end date for the grant
Yes - for final review if position is funded by an existing grant

Funds allow renovation / equipment
Indicate if the grant funds allow for renovation / equipment costs
Yes - for final review if position is funded by an existing grant

System information



Created by
Name of individual who created the RFP and date created
System auto generated

Last modified by
Name of individual who modified the RFP and date modified
System auto generated

# of search committee members
Name of search committee members added to the RFP
System auto generated

Scheduled Expiration Notifications
Indicator on approved RFPs that expiration date and notifications scheduled
System auto generated