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INFORMATION FOR

Pre-Clerkship Review Comittee Bylaws

I. Mission

The Pre-Clerkship Review Committee (PCRC) is charged with assessing each course and clinical activity that runs during the pre-clerkship period at least once every four years and more frequently when deemed necessary to ensure these activities meet Yale’s overarching goals of the curriculum, Yale’s standards and policies of medical education, and LCME standard of accreditation.

Education, Policy and Curriculum Committee (EPCC) delegates oversight of the Pre-Clerkship Curriculum to the PCRC. The PCRC serves in an advisory capacity to the EPCC.
To achieve this, the PCRC will:

  • Provide the integrated course and clinical leaders with an evaluation of their course or clinical activity based on student and faculty feedback, analysis of material and instructional sessions, alignment of assessment questions with learning objectives and comparison of course goals with Yale’s overarching goals of the curriculum, and with national standards;
  • Examine integration of course and clinical content with other courses and clinical sessions within the pre-clerkship curriculum;
  • Explore and evaluate new instructional methods and content areas for the pre-clerkship curriculum;
  • Work with the Clerkship Review Committee to ensure students are adequately prepared to begin the clerkship curriculum.

II. Membership

The PCRC shall consist of a total of at least 14 and up to 25 voting members (“Committee Members”):

  1. Appointed Members (5) – All Appointed members serve without term
    1. Co-Directors of Pre-Clerkship Curriculum (2)
    2. Associate Director for Curriculum and Educator Assessment, TLC
    3. Curriculum Support Librarian
    4. Medical Curriculum Administrator
  2. Elected Members (9 - 20) :
    1. Course or Clinical Directors (2 - 5), selected as detailed in Section III
    2. At-large Faculty (2 - 5): at least one from a basic science department and one from a clinical department, selected as detailed in Section III
    3. Students (5 - 10)– selected by the student body as detailed in section III
  3. Non‑voting ex officio members
    None

III: Election of Members

  1. Course and Clinical Directors
    1. Eligibility for membership: representative must be a YSM curriculum course, clerkship of elective director. There will be an elected representative from each phase of the curriculum (integrated course director, clerkship director, and elective director)
    2. Solicitation of nominations: representatives may be nominated by department chairs, directors of medical studies (DMS), fellow course, clerkship or elective directors, and central curriculum directors
    3. Election procedure and appointment timeline: Election of nominated candidates is done by vote of all course directors and appointed members of the PCRC.
    4. Length of term: directors are elected to a 4-year term with re-election permitted
    5. Resignation and removal: A Committee member may resign at any time by giving written notice of such resignation to the Committee Chair. Such resignation is effective upon receipt of said notice or at such later time as may be specified in such notice. Representatives who resign from their role as course/clerkship/elective director will be deemed to have resigned from the Committee at the time they resign from the director role. A new director member will be selected to replace them per the election procedure outlined above.
  2. At-large Faculty
    1. Eligibility for membership: Full-Time YSM faculty that do not hold an administrative position within the MD education program are eligible to serve as At-Large PCRC Members (“At-Large Members”).
    2. Solicitation of nominations: representatives may be nominated by department chairs, directors of medical studies (DMS), fellow course, clerkship or elective directors, and central curriculum directors
    3. Election procedure and appointment timeline: Election of nominated candidates is done by vote of all course directors and appointed members of the PCRC.
    4. Length of term: at large members are elected to a 4-year term with re-election permitted
    5. Resignation and removal: A Committee Member may resign at any time by giving written notice of such resignation to the Committee Chair. Such resignation is effective upon receipt of said notice or at such later time as may be specified in such notice. At-Large Members who resign from the Yale faculty will be deemed to have resigned from the Committee at the time they resign from the faculty.
  3. Students
    1. Eligibility for membership: All YMS MD students in good standing are eligible to serve as EPCC Members. There will be two elected representatives from each year of the MD curriculum
    2. Solicitation of nominations:
    3. Election procedure and appointment timeline: Students are selected by the student body at the start of each academic year, using their election process.
    4. Length of term: student representatives are elected to a 1-year term with re-election permitted
    5. Resignation and removal: A Committee member may resign at any time by giving written notice of such resignation to the Committee Chair. Such resignation is effective upon receipt of said notice or at such later time as may be specified in such notice. Should any of these voting student members leave their original class year, they will relinquish their committee membership, and a new student member will be selected by the student body.

IV. Non-Voting Membership

The committee shall have the authority to establish and define non-voting categories of membership.

V. Meetings and Operations

  1. Frequency of meetings
    1. The committee will meet twice a month during academic year.
    2. Meetings may be cancelled at the discretion of the PCRC chairs.
  2. Meeting Agendas
    1. Agendas for meetings shall be set in advance by the Chair and distributed to all PCRC members at least 48 hours before the meeting.
    2. The Chair shall seek regular input from the EPCC membership regarding topics for discussion at future meetings and prioritization of existing topics. Agendas for future meetings shall be regularly discussed at EPCC meetings and/or in emails from the Chair, to keep members apprised of upcoming agenda items and to provide opportunities for input.
    3. Any member who wishes to add an item to the agenda of a future meeting shall make this request of the Chair.
    4. In the event that a Member wishes to bring a matter before the EPCC, and the Chair is not in agreement, that Member may bring the matter to the attention of the full membership of the EPCC by email or at a scheduled meeting, and may request that the matter be added to the Agenda of a future regular meeting, which shall be done by a majority vote of those voting members present.
  3. Meeting Minutes
    1. Minutes will be kept for all PCRC meetings
    2. Minutes will be suitably edited and formatted, reviewed by the Chairs, and then distributed to the PCRC membership.
    3. Draft minutes will be provided to the PCRC members, typically over email, and members will be given an opportunity to review and emend.
    4. After a suitable time for feedback (at least 1 week), the Minutes will be considered finalized. If any disagreements arise as to the content of the Minutes during this process, they will be brought to an PCRC meeting for review and discussion, and approved by vote.
    5. Approved minutes, with any modifications, will be posted on the PCRC shared file drive not more than 2 weeks following their approval.
  4. Quorum and Voting
    1. The deliberations and decisions of the PCRC are guided by the principles and values embodied in the YSM educational mission statement as well as the Yale System of education. A quorum of 10 members is required, and decisions will be based on a simple majority vote. In the event of a tie vote, the chairs of the committee have the deciding votes.
    2. Only voting members of the PCRC may participate in votes, though other members may be involved in discussions.
    3. Votes may be taken either at a scheduled PCRC meeting at which a quorum of voting EPCC members are physically in attendance, or virtually by way of email. The mechanics of voting in particular cases shall be determined by the Chair.
    4. Passage of a vote shall require an absolute majority the voting members present (or of all members who respond within a pre-specified time window, in the case of an email vote).
    5. Votes shall in general be open (i.e. not secret ballot)
    6. The Chairs may propose to hold other votes by secret ballot (in person or via email) in exceptional circumstances, when this seems necessary to ensure the integrity of the vote. Such a change must be agreed upon in advance by the full PCRC.
    7. When votes that are not by secret ballot are taken by email, a list of all votes shall be made available to any PCRC member upon request.

VI. Expectations of PRCRC Membershi

  1. It is the expectation of the PCRC that all members attend a minimum of two thirds of the meetings (not counting excused absences).
    1. Members who cannot meet this expectation are expected to reconsider their membership and may wish to step down
    2. Continued failure to attend greater than two thirds of the meetings in a given year will result in removal from the Committee.
  2. PCRC members are expected to be actively engaged in matters under discussion, and to educate themselves as needed on these matters.

VII. Bylaws

  1. These Bylaws shall serve as a binding framework for PCRC operations.
  2. These bylaws may be amended when necessary.
    1. Any member of PCRC may communicate proposed amendments or revisions to the chairs.
    2. Revisions shall be presented to the PCRC at a full meeting for discussion.
  3. Proposed amendments will be sent out to the full PCRC membership at least one week prior to the discussion and voting.
  4. Revisions approved by a majority of voting members at a meeting shall be incorporated into the Bylaws.

VIII. Sub-Committe

PCRC shall have the following sub-committees:

  1. OPTIONAL: Ad hoc committees may be constituted to address specific issue of interest to the PCRC
    • Each ad hoc committee shall have 4 or 5 members with a mix of faculty and students
    • Members of ad hoc committees will serve a term of one year
    • Ad hoc committee members will be appointed by the chairs
    • Ad hoc committees will report to the PCRC at biweekly meetings
  2. OPTIONAL: Working groups may be constituted as needed by vote of the committee or the prerogative of the chair.
    • Working groups are intended to be specifically task oriented and time limited.
    • Working groups may include individuals who are not members of PCRC or its subcommittees.
    • Working groups will be expected to make recommendations to the PCRC