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Key Information for Room Reservations

Please note the following:
  1. If you have an ongoing reservation (weekly, biweekly, monthly, etc.), it must be renewed each year. Room reservations are not automatically carried over from academic year to academic year.
  2. Please understand there may be a possibility that you will not be able to reserve a specific room simply because you have had it in the past. A change in the medical student curriculum might require the displacement of an event that has taken place for many years in the same room.


The priorities for scheduling these rooms are as follows:

  1. Medical Student Classes/Graduate Student Classes/Physician Associate classes
  2. Grand Rounds
  3. Lectures
  4. Other Functions

Note: No reservations will be accepted until July 1st of the upcoming academic year. Exceptions will be made on a case by case basis by the Office of Education.

Access to Rooms

Keys are available from the SHM Rotunda Security guard (open 24 hours a day). If you need to request a key, you must provide a valid Yale ID. Sponsoring departments of non-Yale personnel are responsible for the keys. If you reserved the Beaumont Room, Steiner Room or the Harkness Auditorium, please lock the exit doors and return the key to the SHM Rotunda Security guard.

The keys must be returned immediately after the use of the room. You can contact Security at 203-785-5555.