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Publishing Content

Publishing on the Web at Yale University

As a web editor, you will be publishing to the world under the name of Yale University, and this means you must be familiar with issues about copyright, privacy, and the Health Insurance Portability and Accountability Act (HIPAA).

The following links provide information on Yale's guidelines about copyright, business conduct, and HIPAA:

Yale Copyright Policy

Standards of Business Conduct (e.g., "Respect for Others")

Anything related to patient care would be subject to HIPAA

Issues Specific to Yale School of Medicine

In addition, please note these issues specific to the Yale School of Medicine:


The SDL Tridion system is not approved for Patient Health Information (PHI) at this time. Do not post identifiable information about patients anywhere in this system, whether the page has security or not. Please contact the HIPAA office ( if you have questions about whether your content meets the threshold to be considered PHI. When in doubt, do not upload it into SDL Tridion or publish the content to the web.


Beyond HIPAA, individuals have a basic right to privacy, and you should only publish information about an individual with his or her consent.


Do not publish any image depicting animals, any images for which you do not retain copyright or have rights to publish, and any images of patients for which you do not have a signed HIPAA media release form.


While the Office of Communication's security systems are adequate to prevent most attempts at unauthorized access, they may not protect against hackers. In addition to PHI, do not store or publish any highly sensitive content or documents in SDL Tridion.

The Office of Communications reserves the right to immediately remove any content from your website that is questionable or conflicts with any of these policies and guidelines when it is brought to our attention.

If you have a question about content you are considering publishing, please contact the Office of Communications ( and we will put you in contact with an appropriate resource.

Abandoned or Unmaintained Websites

The Office of Communications reserves the right to archive and remove sites on institutional web servers that have not been edited or updated in four or more years. We reserve the right to archive and remove websites where the official contact person for the site cannot be contacted or has left the Yale School of Medicine. The Office of Communications will make reasonable efforts to contact the site owners in such cases, however these apparently abandoned websites may be removed without notice after four years of inactivity.