Submission and Publication

The final, completed version of the thesis must be submitted electronically via ProQuest, by midnight on May 1, at www.etdadmin.com/publichealthyale. Additional information about the ProQuest system is available here.

  • Begin the process by clicking the "Submit my dissertation/thesis" link in the right-side box titled "Ready to Begin'' and from there select the option to create a new account.
  • Once you have finished the account creation, log in.
  • The submission process does not need to happen all at once. After each step, you can stop, log out, and come back to it later.

The following corresponds to the various submission steps.

Publishing Information

  • Select Type of Publishing: You can chose either "Traditional Publishing" or "Open Access." Selecting the "traditional publishing" option fulfills your YSPH submission requirement and is free of charge. There is a $95 fee if you choose "open access" publishing.
  • Select Publishing Restrictions: If you want to you can restrict access to your thesis for up to two years after submission. Some do this in order to have time to publish the results in a journal article first.

Publishing Agreement
You should read the entire publishing agreement so you know exactly what you are agreeing to. Basically here you are agreeing to allow ProQuest/UMI to add your thesis to their database and to provide access to it.

Dissertation/Thesis Details
Here you will need to input the following information:

  • Title
  • Year Completed
  • Year Degree Awarded
  • Degree Awarded (should be Master of Public Health)
  • Department (should be School of Public Health)
  • Advisor/Committee Chair (add your first readers name here)
  • Committee Members (add your second readers name here)
  • Description of Dissertation/Thesis
  • Keywords (add anything you would like here that will help people know what your thesis is about. Make sure to include your department (CDE, EMD, etc) as one of the keywords rather than the primary subject category, which should be Public Health)
  • Abstract (This is required. You can copy and paste it here)
  • Primary Language. (The default is English)

PDF
Here you will upload the PDF file of your thesis that you created during the PDF conversion process.

Supplemental files (optional)
An optional step. You can upload supplemental file if you wish. Examples of these would be spreadsheets or datasets or videos. One thing you should not upload is something for which you do not have a copyright. E.g. a copy of a copyrighted survey instrument you used to collect data.

Notes (optional)
This is an optional field where you can add a note for the YSPH administrator who will be reviewing your submission.

Submission
In the next few steps of the electronic submission process you will be deciding if you want ProQuest/UMI to register your copyright for you, if you want to order bound copies of your thesis for yourself or others.

  • Register U.S. Copyright: On this screen you will have the option of having ProQuest/UMI file a claim of copyright on your behalf. You DO NOT need to do this if you do not want to. Copyright is a complicated area of the law, but two things are important to remember:
    • You automatically have copyright when you create a work, like a thesis, and have it in a fixed form (meaning it is on paper or in an electronic file and not just in your head). This option to register the copyright with the US Copyright Office is simply here for your convenience.
    • You can always register your copyright yourself and for less cost. More info on copyright is available at http://copyright.gov/.
  • Order copies: On this screen you can order bound copies of your thesis. There is NO requirement to do this.
  • If you chose not to order any copies, then select the "Decline – do not order" option at the bottom of the screen.
  • Submit: Here you have the chance to review a summary of the choices you have made so far. Be certain you have the title and your name correct.

PUBLICATION GUIDELINES

The thesis may be published independently. It also may be published under joint or multiple authorship if advisers or agency personnel have contributed significantly to the final product. Significance is interpreted to mean contributions such as expanding theory or techniques of analysis in ways beyond the usual role of an adviser. Supplying the database does not entitle the supplier to authorship. When students work on sponsored research, the thesis adviser and the student should sign a letter of agreement on funding, use of database or materials, deadlines, publication rights, and authorship before work on the thesis begins.

PUBLICATION PROCESS

The following are publication guidelines that are intended to avoid miscommunication and differential expectations of authorship between students and thesis advisers.

  • When the prospectus is submitted, thesis advisers will discuss publication with students, including desire for publication, description of the publication process, possible venues, authors, determination of authorship order, and logistics.
  • If the thesis adviser provides the data, then the adviser should create a written publication/data sharing agreement. The agreement should be signed by both the adviser and the student before work on the thesis is started. The agreement should include at the minimum:
  • Process for order of authorship
  • Timeline for publication and process if timeline is not met
  • Process and expectations of revisions
  • If the thesis adviser does not provide the data, then the thesis adviser should work with the student to draft a similar document to be completed and signed by the student and the primary data source. Guidelines should be consistent with any established policies of the primary data source. This should be done whether or not the thesis adviser is included as an author on the publication.
  • In general, if the manuscript has not been submitted for publication within a year after graduation, the thesis adviser will have the right to prepare the manuscript for publication.