Teaching Room Information

Teaching Rooms The Anlyan Center for Medial Research and Education (TAC) Jane Ellen Hope Building Edward S. Harkness Hall Sterling Hall of Medicine Laboratory for Medicine and Pediatrics Lauder Hall Boyer Center For Molecular Medicine (BCMM) Conference Room

To reserve a room call 785-4620 or fill out the
Room Reservation Request Form [Excel].

Please provide a confirmation number for any additions, changes, and cancellations.

Room reservations are not automatically carried over from academic year to academic year. They must be made each year. Do not assume you will have a specific room simply because you have had it in the past. A change in the medical student curriculum might require the displacement of an event that has taken place for many years in the same room.

Priorities

The priorities for scheduling these rooms are as follows:

1. Medical student classes/Graduate student classes/Physician Associate classes
2. Grand Rounds
3. Lectures
4. Other functions

Note: No reservations will be accepted until July 1st of the upcoming academic year. Exceptions will be made on a case by case basis by the Office of Education.

Access to Rooms

Keys for all locked rooms are available from the SHM Rotunda Security guards (open 24 hours a day). Persons requesting a key must show their valid Yale ID. Sponsoring departments of non-Yale personnel are responsible for the keys. The keys must be returned immediately after the use of the room to the SHM Rotunda Security personnel.

Auxiliary Services List

Audiovisual

ITS Media Services 737-5280 (Fax 737-5256)

The Department of Media Services, AV/Video Section, makes the AV equipment in the rooms available. Please contact this department to arrange for the use of audiovisual equipment when reserving a room.

NOTE: A charge will be applied for audiovisual equipment. Services MUST be reserved at least 24 hours prior to the event. A 25% SURCHARGE will be applied to orders received within 24 hours.

Cleanliness

Custodial Services, 785-4620

Electrical & Heating Problems

Physical Plant, 785-4620

Keys

SHM Rotunda Security Guard, 785-4202

Security

Support Services, 785-4201

Tables & Chairs

(setup only) - Custodial Services, 785-4620

Cancellations

If you are not going to use a reserved room, please let us know as soon as possible IN WRITING so that this room can be made available to someone else.

Clean-up at the end of an event

When leaving a room at the end of an event, you are responsible for removal of refreshments, food, and other materials from your meeting. Secure any projection equipment, and in the case of the Beaumont, Steiner and the Harkness Mezzanine Room, lock the exit doors, and return the key to the SHM Rotunda Security guards.

Medical Student Teaching/Physician Associate Teaching

All necessary reservations for teaching events during the first and second year will be made by the Office of Education in accordance with the first and second year curriculum calendars.

Sponsors

If you are sponsoring an event, you are responsible for providing your guests/staff with information concerning: directions, parking, audio-visual equipment, keys, custodial services, electrical and heating problems.

PLEASE NOTE: A charge will be applied for audiovisual equipment. Services MUST be reserved at least 24 hours prior to the event. A 25% SURCHARGE will be applied to orders received within 24 hours.