OnCore Integration with Epic
Integration of OnCore with Epic was initiated in the fall with study subject demographics. With the touch of a button Epic populates subject demographic information, required for a variety of study progress reports, thus reducing the need and potential errors associated with duplicate data entry. Since this feature was implemented, over 1500 subjects have been enrolled without the need to re-key demographic data. In February 2013, information of every active study and every active study subject had been recorded in OnCore and Epic. Again, with minimal work conducted by YCCI staff, study information and subjects enrolled is pushed from OnCore to Epic. Patients are automatically flagged in Epic as study subjects eliminating the need to record this information in two systems. Lastly, study timeline information (i.e., study calendars) are built solely in OnCore and subject visits are synced via associating a visit in Epic with timeline information in OnCore. This feature has eliminated the need and potential error to build study calendars in two non-integrated systems. This automation is designed to increase efficiency for subject recruiting and referral and billing compliance. It should be noted that this study calendar interface is the first of its kind with Forte Research Systems (the OnCore vendor) and Epic. Over the summer YCCI will be working with Forte and Epic to create an interface of laboratory data. This integration will eliminate the need to manually record laboratory values in OnCore.
New Study Set-up
To facilitate OnCore-Epic interface and to support the needs of the research community, YCCI staff have been assisting departments/section coordinators and staff entering basic protocol information in OnCore. As each new protocol is submitted to the HIC study correspondents and principal investigators are now receiving a message from YCCI asking for a brief amount of information not contained on the HIC protocol application. The information requested is contained on a form within this website, under New Study Set-Up. The form takes a minute or two to complete. From this form investigators can request information or assistance with research-related services offered by YCCI. Of course, researchers can contact YCCI directly for services by contacting Theresa Katz at firstname.lastname@example.org
OnCore Training Sessions
Regular training sessions are underway. Training sessions are currently devoted to subject and protocol management and sessions targeted to department/section administrators are being planned. For more information regarding OnCore training opportunities please visit the Training and Support section of this website. As always, YCCI is available to study teams for refresher training and ongoing support.
OnCore Version 13.0 Release
Forte Research Systems will release version 13.0 in June 2013. Version 13.0 represents the largest new release in the company’s history. Highlighted enhancements include a new forms engine and “on-demand” short training sessions within OnCore. The new forms engine will markedly improve and expand the functionality of electronic case report forms used to record and report on study data to the data and safety monitoring committees, the IRB, study sponsors and granting agencies. On demand training videos will be imbedded in OnCore allowing users to obtain targeted 1 to 2 minute videos associated with OnCore screen/data fields being worked on.