Using Oncore for Biospecimen Management and Patient Registries

OnCore is helping investigators manage biospecimens through its Biospecimen Management (BSM) module, which supports all aspects of sample inventory management. From scheduling, collection, and annotation, through specimen processing, storage, and distribution, BSM can provide easy-to-use solutions with improved safety and security for your valuable samples while eliminating the risk of losing institutional knowledge through staff turnover. Paired with OnCore’s Unified Registries Managment (URM), which uses electronic case report forms for research subject registries and has the capacity to track clinical outcomes, BSM and URM represent an unprecedented opportunity to move laboratory-based research forward.

Launched less than a year ago, BSM already actively manages records of more than 30,000 biospecimens for over 125 protocols in the School of Medicine. YSM investigators are already capturing research subject data in more than 90 URM custom electronic case report forms. As a Web-based management system, BSM provides easy access to your data while storing them in a HIPAA-secure environment. Additional security features encourage Yale investigators to manage multicenter trials with specimens in BSM by allowing collaborating institutions to enter data into a single system through restricted-access portals. Research subject registration is supported by an interface with Epic that enters demographic information directly into BSM. Your research operation is further supported by BSM’s ability to record detailed tracking of barcoded samples through specimen requests; working lists for reserving and restocking samples; and bills of lading generated for shipping. Like every module in OnCore, standard reports provide investigators with a bird’s-eye view of inventory and performance, while BSM’s ad hoc reporting capabilities allow detailed views of sample inventory.

YCCI is actively supporting OnCore biorepository projects, including the Yale Healthy Volunteer Biorepository, which includes a list of over 2,500 volunteers available to provide samples for your study. Furthermore, a recent collaboration with Yale’s Program on Aging has the potential to expand this list to over 7,500 volunteers.

If you have an HIC-approved protocol for biobanking, clinical research involving specimen collection, or a patient registry and data manager who can collaborate with our data analysts to customize your databases, you are ready to get started with the URM and/or systems. Contact Helen Seow, Ph.D., YCCI’s associate director of research administration, at helen.seow@yale.edu.