Uploading Multimedia Content

What You Will Learn

  • How to upload images, video, audio files and documents into tridion from your computer prior to adding them onto a page

Quick Steps

  1. Create New Multimedia component in appropriate Building Blocks folder
  2. Select file to upload into Tridion

Prior to being used on a Tridion site, all kinds of multimedia must be made available on the web. Depending on the type of multimedia you're uploading (photo, video, etc.) the steps differ.

Images

Professional Photography & General Guidelines

The Web Group can coordinate professional photography for your site. Additionally, all YSM sites must adhere to these guidelines concerning images and photography.

Prior to adding images to pages, you must first upload the image into Tridion as a component itself. After creating an image component, you will have an easily accessible image in Tridion that can be reused throughout the site and is already associated with alt text (for accessibility compliance), a caption, and credit.

Instructions for Uploading an Image

  1. Go into the Building Blocks folder of your publication. Add a folder called "Images."
  2. Once inside your new image folder, select "Create" from the home tab. 
  3. Select "New Component," and then "New Multimedia Component."
  4. A new window/tab will populate.
  5. In the "Name" field, enter a name for your image. If you are uploading professional photography conducted by the YSM Web Group, use the full name that was already given to the image. For example, it may read "YSM_00110_984."
  6. In the "Schema" field, select "Image" from the drop down menu.
  7. Select "Load from Disk." Tridion will then open up a window to access content from your own computer. Select the image you want from your computer.
  8. Do not worry about selecting the appropriate image file from the "Multimedia Type" drop down. Tridion will automatically detect the type of image and select this for you.
  9. Once your image has been uploaded, go on to add caption language and/or specify the orientation of your image.
  • Click on the "Metadata" tab at the top of the component.
  • Leave "Alt Text" as is, and if the photographer has already been entered into Tridion, select his/her name from the menu. 
  • In the "Caption" box, enter text within the blank area of the "Design" tab. Keep this brief! It's only a caption!
    • NOTE: Even if you enter a caption in the image field, it will not appear if the "hide caption" option is selected in a Content schema component.
  • In the "Orientation" field, select an orientation that's most appropriate for the image. Typically, the only images that are "portraits" are headshots, most are "landscape."
  • Most images look best when the "Crop Position for Images" is left as "middle."
  • If you want to prevent an enlarged version of the image from popping up when the image is clicked on the page, check the "Suppress 'expand' icon for this image." 
  • Select "Save & Close" once completed. 

After Creating an Image Component

Images can be expressed through a variety of Tidion templates. Click here to see instructions for specific usages.

Documents

Best Practices For File Naming

  • A good format for date designations is YYYYMMDD or YYMMDD. This format makes sure all of your files stay in chronological order, even over the span of many years.
  • Try not to make file names too long, since long file names do not work well with all types of software or browsers.
  • Special characters such as  ~ ! @ # $ % ^ & * ( ) ` ; < > ? , [ ] { } ' " and | should be avoided.
  • When using a sequential numbering system, using leading zeros for clarity and to make sure files sort in sequential order. For example, use "001, 002, ...010, 011 ... 100, 101, etc." instead of "1, 2, ...10, 11 ... 100, 101, etc."
  • Do not use spaces. Some software will not recognize file names with spaces, and file names with spaces must be enclosed in quotes when using the command line. Other options include:
    • Underscores, e.g. file_name.xxx
    • Dashes, e.g. file-name.xxx
    • No separation, e.g. filename.xxx
    • Camel case, where the first letter of each section of text is capitalized, e.g. FileName.xxx

Word, Excel, and PDF documents, just to name a few, are considered "multimedia" in Tridion. Steps for uploading documents are provided in this section.

Uploading Documents

  1. Navigate to the "Documents" folder within Building Blocks.
    1. If this folder does not already exist, you can create one by clicking New Folder in the Create tab.  Type "Documents" in the Name field, then Save and Close.
  2. Create a "New Multimedia Component" within the "Documents" folder. 
  3. Name: Provide the name of your file. 
  4. Schema: Select "Document" from the drop-down menu.
  5. Multimedia Type: Select the type of document you are uploading.
  6. Select "Load from Disk" and Tridion will open a new window for you to locate and choose the document from your own computer.
  7. After selecting the correct document, remember to "Save & Close."

Editing Documents

There will be times when you are asked to repeatedly edit a document that you've already uploaded into Tridion. Instead of uploading new versions into Tridion, use this method. This method prevents uploading too many documents in Tridion and causing confusion when selecting components for later use.

  1. Open the document multimedia component you previously created. 
  2. Select "Load from Disk" and select the most updated version of your document from your computer.
  3. After selecting the correct document, remember to "Save and Close."


Click here to learn how to add your documents to a page.