Web Publishing Guidelines & Policies

Below are some guidelines for publishing on YSM websites. If you have a role publishing to a website that represents the Yale School of Medicine (YSM), we encourage you to read through these carefully. As with all guidelines, these do not cover the extent of every publishing possibility, and you should in all cases use common sense. If you have any question or concern about publishing certain content, ask questions of your supervisor or the YSM web team before making the content live. You can direct specific questions for the web team to ysm.editor@yale.edu

Publishing Content

Do not post identifiable information about patients anywhere in this system, whether the page has security or not.

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Images & Photography on YSM Websites

Do not publish any image depicting animals, any images for which you do not retain copyright or have rights to publish, and any images of patients for which you do not have a signed HIPAA media release form.

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Logos on YSM Websites

Generally, the University does not allow individual organizations to create and publish logos. However, existing logos that have been in use in printed materials can be placed within the main text column or the right-hand text columnon up to two pages of the website, the Home page and the About Us page.

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Access to Tridion

Justin Pointing

The School of Medicine Web Group will grant access to any Yale employee to edit a YSM website upon approval from the department’s administrator. Before granting access, new users must view the Tridion Video Series. Additional training materials are available in the Tridion Support section of our website.

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Social Media Guidelines

Use your common sense, remember that you are publishing under the Yale name, and stay active on the account or delete it.

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Building and Hosting Lab Websites at YSM

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In 2012, the school introduced a YSM-branded lab website template in its content management system into which we are transitioning all lab websites.

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Yale School of Medicine Website Privacy Policy

This policy is directed at the public, but as a content publisher you should recognize that you are committing to uphold these standards of the public’s right to privacy

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