Using News Items from Other Yale Organizations

Often, multiple departments and organizations will have interest in a news story, especially if the story features a breakthrough development, announcement, or has been picked up my a major news outlet. In such cases, it's advisable to check the system first and see if the news item has already been entered.

Alternatively, you may be in the process of adding a news item, but the system alerts you that a similar item already exists.

Please review these scenarios to determine how best to approach an existing news item if its of interest to your organization. 

Preferred Approach: Use the Existing News Item

  1. Visit profile.yale.edu and enter your log-in information.
  2. Click "News" in the top navigation.
  3. In the search field, enter an article title, keywords about the news item, or even a faculty members name that might be relevant. Be sure to check the "Search all news in the system" box, then click search. It may take several moments for news items to populate. Diligently scroll through the populated list. Three scenarios may occur:
  4. The news item you're searching for already exists and the news item ONLY needs to be tagged with additional faculty and/or organizations without any edits to content:
    • Do not create an additional news item. Simply tag your organization in the existing news item in the system. The item will then appear in the news feed for the organization(s) you've tagged.
  5. the news item requires content edits (i.e., changes other than fixing typos or inaccurate statements):
  6. Do not edit the content of the news item. Create a NEW news item. Start by copying and pasting the content into a NEW item.
  7. Change the headline and summary to clearly indicate that your item is distinct from the original.
  8. Tag appropriate faculty and organization(s). If the faculty and organizations that were featured in the original article are no longer mentioned, do not tag them again in your new item.
  9. The news item you're searching for does not exist:
    • Proceed as you normally would when creating a news item. Tag all faculty and/or organizations that the news item highlights. The item will appear in the news feed for the organization(s) you've tagged.

Encountering Existing News Items

You may begin adding a news item and the system alerts you that a similar article has already been entered.  Please review these instructions so that your news item is appropriately entered in the system. If the existing news item:
  1. If the existing news item ONLY needs to be tagged with additional faculty and/or organizations without any edits to content:
    • Do not create an additional news item. Simply tag all faculty and/or organizations that the news item highlights. The item will appear in the news feed for the organization(s) you've tagged.
  2. If the existing news item requires content edits (i.e., changes other than fixing typos or inaccurate statements):
    • Do not edit the content of the news item. Create a NEW news item. Start by copying and pasting the content into a NEW item.
    • Change the headline and summary to clearly indicate that your item is distinct from the original.
    • Tag appropriate faculty and organization(s). If the faculty and organizations that were featured in the original article are no longer mentioned, do not tag them again in your new item.;