Vacation and Academic Leave
All residents are allowed three weeks (15 weekdays) of vacation time during each academic year. All vacation times must be requested four weeks prior to the vacation and must be submitted to the Chief Resident and the Program Coordinator who, with the assistance of the Program Director, will approve leave if there are no conflicts with other resident vacation requests. Clearly we cannot have a large number of residents out at the same time. Failure to comply with this policy may jeopardize approval of the vacation time requested. Religious holidays not formally recognized as institutional holidays by Yale-New Haven Hospital may be taken as vacation time.
Residents during their last two years of training (3rd and 4th years for AP/CP residents, 2nd and 3rd years for AP-only and CP-only residents) are allowed an additional five days of "academic leave" each year. This time may be used for interviewing for fellowships/jobs, attending conferences, attending a review course, and/or taking the Board examination. Time away from work for these activities in excess of the five days will count as vacation time. To encourage and reward residents who present original work at national meetings, days on which a resident presents his/her own work (in the form of a poster or platform presentation) and/or days on which the resident is representing the Program as an appointed delegate to a national forum will not be deducted from the allowed days of academic leave for that year. The work being presented must have been conducted while a resident in the Program, and the resident should provide documentation of the presentation to the Program Coordinator. An additional allowance of one or two days for travel (if the meeting is not local) may also be made, at the discretion of the Program Director. Presentations/travel on weekend days does not count against the academic leave.
Unused vacation time and academic leave time does not "roll over" from year to year.
Each resident is also allowed one additional day leave at some point in their training to take Step III of the United States Licensing Examination. This one day does not count as vacation time or academic leave.
For all forms of leave, residents are expected to arrange appropriate coverage of ALL of their assigned service obligations, including weekend call. A copy of the Cross Coverage Form should be completed by the resident requiring coverage and must be signed by the individual(s) covering the services as an indication of their acceptance of the responsibility for these services during the period of absence. The resident providing the coverage must be qualified to do so by an equivalent level of training. This form should then be submitted to the Chief Resident. No coverage is needed for elective time, although the vacation time should be indicated on the elective form.