AP-1, AP-2, and CP-1 residents who present at a conference will be reimbursed up to $1000 per year (not per meeting) for travel expenses to that conference. Residents in their final year of training will receive a $1000 travel allowance, regardless of whether or not they present. These amounts are in addition to any portion of the Housestaff Allowance mentioned above which the resident may elect to use. One may not get reimbursed from both accounts for the same expense. Unused travel allowances may not be carried over to the following academic/fiscal year.
Residents are expected to arrange their own travel and to keep all receipts. Before making travel arrangements, please speak to the Residency Program Coordinator, who authorizes reimbursement for residents. When submitting receipts for reimbursement, a travel expense report must be completed. Please include your Social Security Number with the request. Original receipts (i.e., no photocopies) from all expenses, i.e., registration fees, hotel accommodations (room charges only), taxis, airfare, plus original ticket stubs and boarding passes are required for reimbursement. If your receipt is a check, a clear photocopy of the front and back of the canceled check must be presented. University Guidelines do not allow credit card statements to serve as receipts. University Guidelines prescribe that personal meals, while traveling, will be reimbursed at the prevailing rate for area to which the resident traveled. It is not necessary to submit meal receipts, as the per diem rate will be utilized. If expenses exceed the allowance, you will be reimbursed up to your allowance.