Administrative Core

SherwinDirector, Dr. Sherwin

Director, Robert S. Sherwin, MD
Department of Internal Medicine
300 Cedar Street
P.O. Box 208020
New Haven, CT
06520-8020

Email: robert.sherwin@yale.edu
Telephone: (203) 737-5071 Fax: (203)737-5558

Associate Director, Gerald I. Shulman, MD, PhD
Director of the Pilot and Feasibility Program, Kevan Herold, MD
Director of the Enrichment Program, Arthur Broadus, MD, PhD

Executive Committee

Robert Sherwin, MD
Gerald Shulman, MD, PhD
Kevan Herold, MD
Arthur Broadus, MD, PhD
William Tamborlane, MD
Richard Flavell, PhD
Pietro DeCamilli, MD
William Philbrick, PhD
Sonia Caprio, MD

External Advisory Board

Domenico Accili, MD
Alan Cherrington, PhD
Mitch Lazar, MD

Administrative Associate

Kathleen Catalano

Functions of the Administrative Core

The Administrative Core is designed to provide centralized offices for the coordination of the DERC's research activities. The Core operates under the supervision of Dr. Robert Sherwin, the Program Director, and is accessible to all of the members and personnel participating in the DERC. The principle functions of the Core are:

  • Administrative and Financial Management
  • Provision of Research Support Services
  • Administration of the Pilot and Feasibility Project Program
  • Provision of a Scientific Enrichment Program

Grant Management

The DERC Administrator is directly responsible for maintaining fiscal records and coordinating the personnel involved in its Scientific Cores. The Administrative Core supervises all purchases related to the Center budget and maintains accurate monthly statements of these budgets for distribution to the Core Directors/Co-Directors and to the University's Grant and Contract Administration. Budgets are monitored to assure that there is no budgetary overlap between the DERC and the grants of individual users of Core resources. In addition, it monitors all fees for DERC Cores. The staff is responsible for the preparation of all required reports concerning the activities of the DERC, including competing and non-competing renewal applications.

Supervision

A key function of the Core is to facilitate the Director's activities as overseer of the Scientific Cores, the Pilot and Feasibility (P&F) Program, and the overall progress of the Center. The staff plans and coordinates regular administrative meetings of the Executive Committee, the P&F Oversight Committee, and prepares reports on the discussions and decisions of the Committee. The staff also is responsible for planning and organizing visits by members of the DERC's external Advisory Board, including travel and hotel arrangements.

Pilot/Feasibility Program

The Core is responsible for facilitating the review of Pilot/Feasibility Project applications and for budgetary oversight of the funded applications. They provide support to the grantees to facilitate the completion of annual progress reports. In addition, the staff is responsible for records concerning the outcome of funded grants and careers of funded investigators.

Enrichment Program

The Core is responsible for planning and organizing the various DERC Seminar Programs, including notification of these meetings to all Center members as well as appropriate pre- and postdoctoral trainees. The staff also schedules the agenda of meetings between DERC members and the visiting lecturers and coordinates travel plans and expense accounts of the speakers. The DERC Administrative staff also coordinates plans for the DERC Symposium and annual retreat.

Informational Services

The Administrative staff is responsible for compiling and updating DERC technical resources, functions and cores activities for distribution to members on its website, including administrative services and services provided by the scientific cores. This allows for efficient access to the DERC and to avoid duplication of resources. The staff also prepares a calendar of conferences/lectures in diabetes-related areas that are conducted within the basic and clinical departments of the School of Medicine, including Endocrine “Grand Rounds”, Diabetes Research Conference, the Diabetes Clinical Conference, Diabetes Journal Club, Immunobiology Seminar Series, the Neurobiology Lecture series, the NMR Center Conference, the Cell Biology Conference, the Vascular Biology Conference, and the Scientific Basis of Medical Practice Seminar series, among others. The DERC provides members through its new website with a convenient means of targeting University-wide seminars from its extraordinary array of conferences.

Support of Clinical Translation Core Research

A major strength of our center is the ability to address clinically relevant questions in diabetes and metabolic disorders using state-of-the-art techniques in human subjects. These complex initiatives have been supported in the past by the General Clinical Research Center. However, the research sites in which DERC studies are conducted have expanded over time. Moreover, DERC members have expressed the need for a number of other clinical resources, including patient/subject recruitment for studies, maintaining databases, diabetes nurse coordinators, research assistants for clinical trials, and blood processing support. As a result, the Executive Committee elected to establish a new Core Resource, the Diabetes Translational Core , that will provide these services at reduced cost to the DERC by leveraging funds from the CTSA-supported Yale Center for Clinical Investigation (YCCI). The DERC Administrative Core will provide support for the operations of the DERC/YCCI joint venture, thereby allowing DERC investigators and Translational Core personnel to focus their energies on the direct implementation of research. The Administrative Core will also promote DERC clinical research by developing a centralized registry of research volunteers and assist YCCI in developing a sample and DNA repository. The registry will enhance the ability of DERC investigators to implement and complete patient-based studies in a more timely fashion. Identification of all subjects will be kept strictly confidential and all data collected will only be released upon written consent of subject. The registry will utilize the secure resources of the Informatics Core of YCCI for data storage and retrieval. The Administrative Core will also assist DERC members with database management and providing a link to the Informatics Core resource.

The DERC administrative staff will assist investigators to ensure that women and minorities participate in each of the research projects supported by the Clinical Translational Core and that subjects participating in diabetes-related research projects supported by the DERC are representative of Connecticut's population of non-diabetics, Type 1 and Type 2 diabetic patients and patients with obesity. Males and females will be equally represented in protocols and the issue of gender effects will be specifically examined with adjustments made in subject requirements based on these data. At no time will subjects be excluded on the basis of their race or gender. Our access to and recruitment of minorities is facilitated by the presence of the Yale Primary Care Center, which provides health care to a large segment of the minority community (both African-Americans and Hispanics) in the New Haven area. In addition, Dr. Gail Melkus of the Nursing School (a DERC member) has provided the DERC with assistance based on her research interest in the development of treatment strategies for minorities with diabetes.

Biostatistical Support

The Administrative Core will provide partial salary support for a biostatistician, James Dziura, PhD, to offer consultative services to DERC members in study design and statistical analysis at no or at reduced cost (depending on requirements). Dr. Dziura is the Associate Director of the YCCI Biostatistics Core and has a special interest in diabetes with an extensive bibliography in this area, including first authored publications. The Administrative Core provides the needed bridge between the investigator needing advice and Dr. Dziura's office, which is based in YCCI.

Relationship of DERC to the Institution

The Dean of the School of Medicine, Dr. Robert Alpern, is the institutional official ultimately responsible for the conduct of the DERC. As such, he approves appointments to the External Advisory Committee, and receives reports of Center progress. The appointment of Dr. Alpern in 2004 has strengthened the commitment of the University to medical research, as evidenced by the decision to support the development of translational programs, and YCCI in particular. To facilitate communications, the Associate Dean for Scientific Affairs, Dr. Carolyn Slayman is an Ex-Officio member of the Executive Committee. The Director of the DERC serves at the pleasure of the Dean and prepares a separate report for the External Advisory Committee, the Dean, and the NIDDK. Financial accountability is continually monitored by Ms. Penny Cook, the Director of Grant and Contract Administration at the Medical School, and Mr. Gary Mulligan, the Chief Financial Administrator of the Department of Internal Medicine and an Ex-Officio member of the Executive Committee.

The Director of the DERC is responsible for facilitating communications between the Dean, the Executive Committee, the Grant and Contract Administration, the External Advisory Committee and NIDDK.

Financial Management

The Administrative Core carries out financial monitoring of the DERC, on a day-to-day, basis. Although the University has a centralized Grants and Contract Administration Office, the scope of the DERC grant requires continual monitoring of purchases and salary commitments on an ongoing basis within the Center administration for effective utilization of Center funds. It is essential that the Director and appropriate personnel receive accurate accounting of expenditures on a monthly basis, since there is no built-in mechanism to make up for cost overruns that might otherwise occur without a timely financial analysis of the DERC's fiscal activity. The DERC Administrative Core will, however, maintain a close working relationship with the Grants and Contract Office of the School of Medicine to facilitate fiscal management.

The Administrative Core will also be responsible for monitoring all budgets of the Cores and Pilot Projects to assess whether there is budgetary overlap with users of the facilities. Financial administrative assistance is provided by the Department of Medicine as well as by the Section of Immunobiology and the Department of Cell Biology. Budget recommendations will be given to individual PIs concerning provisions for supplies and animals, not available from the Core budget, and where the Core provides personnel and supplies, guidance is given to assure that there is no duplication in individual extramural or intramural grants.

Inquiries

Or more information about the Yale DERC resources, please contact Dr. Robert Sherwin or Kathleen Catalano.