Graduate Program Steering Committee
This Committee is comprised of faculty and students appointed by the Chairman and the DGS, and oversees various aspects of the graduate program in Genetics. Students with general concerns about the graduate program or suggestions for improvement should contact the DGS or a member of the Steering Committee.
A situation can arise where you disagree with a decision made about you, or where you feel you have been treated wrongly by someone in the University. There are several courses of action open to you. You may ask a faculty member, the DGS, the Director of the BBS, or the Department Chairman for advice or assistance. Alternatively, if the matter is one that you do not wish to raise within the Department, there are University-agencies that can act for you.
The Dean of the Graduate School (432-2733) is the initial contact for students for cases in which a student has a complaint against a member of the Faculty of Arts and Sciences or a member of the administration. The Provost of the University (432-4444) governs cases against a faculty member who is not a member of the Faculty of Arts and Sciences or against an employee who is not an administrator in the Graduate School or who is not subject to discipline by the student's Dean. In addition, there is a standing committee to consider student complaints of sexual harassment. Also see the Yale University Graduate School Programs and Policies, 2012-2013. Also see the Yale University Graduate School Grievance Procedures booklet which students receive at the start of the academic year or on-line .
Students making satisfactory progress toward the completion of their PhD degree will have two weeks vacation in addition to the stated University holidays and the break from Christmas Eve through New Year's Day. Refer to the academic calendar. Additional vacation time will require permission from the thesis adviser.
Ethical Conduct of Research
If you believe you have identified a potential case of scientific misconduct, there are a number of steps you should take to resolve the matter. First, you should informally discuss the matter with a faculty member you know, such as your thesis advisor or member of your thesis committee. Such discussions may help define the problem, put it in perspective, and help you decide whether further steps are warranted.
If you believe the matter requires official notice, the next level of discussion is at the departmental level involving either the Director of Graduate Studies or the Chairman. The department takes these matters seriously, and will not penalize an individual for raising reasonable concerns. All steps will be taken to preserve confidentiality to safeguard all parties involved in the dispute.
If the matter is not satisfactorily resolved at the departmental level, the following individuals in the School of Medicine have an interest and experience in dealing with such problems and may be a good source of advice and help:
Sara Rockwell, PhD (737-1870)
Director, Office of Scientific Affairs
Merle Waxman (785-4680)
Associate Dean, Academic Development and Ombudsperson
Director, Office of Women in Medicine
Finally, if the matter is not satisfactorily resolved, you should contact the Deputy Dean of the Medical School, Professor Carolyn Slayman (737-4300).
Graduate Student Representation
Graduate Student Assembly (GSA): Students in the Graduate School of Arts and Sciences have their own student legislative body as a forum for dealing with issues across the School, for providing student representation on University and Graduate School committees, and for consultation with administrators. The Graduate Student Assembly (GSA) is based on a proportional representation model, with student representatives selected by their individual departments or degree programs. Each department or program in the Graduate School has at least one student representative, with further representatives allotted proportionally by the size of the student population. For comprehensive and up-to-date information on the Graduate Student Assembly, please visit their web page.
Graduate and Professional Student Senate (GPSS): The GPSS is predominantly a social group made up of representatives from each of the graduate and professional schools. Each department in the Graduate School of Arts and Sciences elects one Senator. GPSS members plan parties and events for all graduate and professional students, are members of various university committees, and help run the graduate/professional student pub. For more information about GPSS , please visit their web page.
Science Education Outreach Program
The Department of Genetics sponsors a Science Education Outreach Program (SEOP). This program is comprised of a faculty member and graduate students and postdoctoral fellows working together to bring hands-on science to school children in the New Haven area. The purpose of this program is to encourage students, especially from a minority background, to enter the fields of science and medicine. For the 2012-13 academic year, the program includes 5 TA positions. It is expected that students in years 1-3 will participate in SEOP. Graduate students will receive information in the fall from Paula Kavathas, the Genetics faculty minority representative. Advanced graduate students wishing to share their interests and talents should also contact her (785-6223 or 785-6518).
McDougal Graduate Student Center
The McDougal Center in the Hall of Graduate Studies (HGS) has facilities and services designed specifically for the graduate student community. Created through a generous gift from Alfred McDougal, a Yale alumnus, and his wife, Ms. Nancy Lauter, the McDougal Centerís mission extends beyond the walls of HGS. Itís a great physical space where students can socialize, study and attend workshops, but also a forum where students can create opportunities to interact with the larger Yale and New Haven communities. The Center has a Common Room with the student-run Blue Dog CafÈ, tables and seating for reading, eating, and relaxing; internet ports, and computer kiosks.
The McDougal Center also houses the Dossier Service, the Resource Library, meeting rooms, a recreation room, and a computer cluster. Students and postdocs gather here for social, cultural, and professional development activities developed by the McDougal Center offices of Graduate Career Services, Student Life, and Teaching Fellow Preparation and Development. Current graduate students, the McDougal Fellows, and WAT staff work with Center staff to plan programs and events for the graduate student community.
Lisa Brandes, Director of Student Life, oversees the development of the Center and its programs. Students with questions or interest in the Center are encouraged to contact Lisa Brandes in person (HGS 123), by phone (2-2583) or email (Lisa.Brandes@Yale.Edu).
Yale Health Plan (YHP)
The Yale Health Plan is a prepaid comprehensive health care program, located at the University Health Services Center (YUHSC), 55 Lock St. All Yale graduate students enrolled at least half-time are automatically members of the YHP, and are eligible for ambulatory care services and use of the infirmary at no additional charge. For entering students, membership in YHP begins on the day of registration. Yale requires that students have hospitalization coverage as well. For the 2012-2013 academic year this coverage will cost $1,620 and will be included as part of the regular financial aid package.
For a separate fee, students may purchase a YHP prescription plus supplemental benefit plan to extend the basic benefits. The prescription plus supplemental benefit plan is automatically assigned to students each year and MUST BE WAIVED if not wanted. Waiver forms are available from the Genetics Graduate Program office, the YUHSC, or on-line.
Students may enroll their spouses and dependents under age 19 by filing an application with the YHP. A fee is applied through the Bursar's Office. Only those spouses and dependents enrolled are eligible to receive YHP benefits and service.
Members of the YHP use the University Health Services for both routine and emergency outpatient care. The YHP encourages its members to select a personal physician from its full-time primary care medical staff. Appointments are scheduled weekdays between 8:30 a.m. and 5:00 p.m. There is a Graduate Student Medicine Service (432-0312) through Internal Medicine. Emergency care is available 24 hours a day. In addition to primary care and emergency care, a full range of specialty services are available, including Allergy, Dermatology, General Surgery, Mental Hygiene, Neurology, Obstetrics and Gynecology, Ophthalmology, Optometry, Orthopedic Surgery, Otolaryngology and Urology.
For further information about the Yale Health Plan please call or visit the Yale University Health Services Center subscriber services office at 55 Lock St (432-0246).
All members of the Yale community are alerted to the fact that Yale is not immune to crime, property loss or even personal injury. Security services are provided in the Medical School by both the Yale Campus Police and members of the University Security Programs Department. The Yale Campus Police are state-certified officers with full arrest powers. Security officers assigned to the Security Programs Department are not police officers. They provide services such as building patrol, access control, escort services, and parking lot security. Individuals are urged to walk in groups or request an escort (785-5555). Visit the Department of Security on the web.
Night-time transportation is available via the Nighttime Shuttle, free of charge with a valid ID, for students working late in the evenings. The Nighttime Shuttle also provides door-to-door service between 6:00 p.m. to 1:00 a.m. Call 432-6330 or visit them on their website (2012-13 Yale Transit Shuttle Schedule).
A brief outline of Security Services & Policies in the Medical Area and a booklet and flyers on security are available at the SHM Rotunda or at the Security Office, room IE41 SHM (785-5555).
Photo ID/Composite Student Picture
All new incoming students will receive a photo ID at registration. Information on the student ID is included in information to matriculating students from the Admissions Office during the summer. Lost/stolen IDs will be replaced at a cost of $25 payable by the student. Visit them on the web.
The Genetics Department does a composite of student photos in the fall coordinated through the Medical Media Services Department, room IE-93 SHM. Incoming students will receive information at the BBS orientation.
Keys and ID Access
The Graduate Registrar issues a key to the graduate student lounge (SHM I-112), which also grants access to more generally accessible departmental rooms, including the library, mailroom, and conference rooms. Laboratory keys are issued by the administrative offices of the individual laboratories: Genetics labs in SHM (Room SHM I-308), BCMM labs (BCMM 109), KBT labs (KBT 1204); and MB&B labs (North: JWG 304 / South: SHM C-106).
In the Medical School we have photo ID access for all entryways. ID access to the Medical School, the Boyer Center for Molecular Medicine, Hope/Brady Bridge Door, Child Study Center Door, and Yale-New Haven Hospital Bridge Door is arranged for incoming students prior to their arrival by the BBS Office or the Medical School Security Office. ID access to Kline, BASS, or OML must be arranged through the main campus security office.
Daily parking is available at the Medical School at SFAS-billable, monthly rates. Limited off-peak parking is available free of charge to students. Information and applications are available in the Medical School Parking Office, SHM IE-41. Visit them on the web 24-hour parking is available on campus at Pierson-Sage Garage at SFAS-billable monthly rates. Applications are available at the Central Parking Office, 155 Whitney Avenue.
Graduate Student Lounge
Room SHM I-112 has been set aside as a graduate student lounge (GSL), to be used for studying, informal get-togethers, and other graduate student functions. The graduate students' computer is in the small room accessible from the lounge.
Students automatically receive an email account. This information is sent to new incoming students during the summer by the Office of Student Financial and Administrative Services (SFAS). NetIDs control access to Yaleís email servers (Pine on a UNIX system or IMAP or POP), various internet features, other computer hosts, and the student information system web page. Before you can use these services you must activate your net ID. If you encounter problems with your NetID, please see John Alvaro in the BBS office.
The departmental mailroom is SHM I-307. All students have a mailbox. Advanced students may also receive mail in their labís box.