Non-Ladder Faculty

Below are the procedures for non-ladder faculty appointments and promotions. All documents can be found within the tabs, and in the Forms & Templates section under Resources.

In addition, we have prepared checklists of the documents needed for appointment, reappointment, and promotion within the faculty ranks, as well as other useful tools to help with this process:

Materials submitted to the Office for Faculty Affairs should be sent electronically to faculty.affairs@yale.edu.

Research Ranks - Associate Research Scientist, Research Scientist, Senior Research Scientist

1. Preliminary Consideration by the Department Faculty

  • Not required for appointments to the rank of Associate Research Scientist

For appointments to the rank of Research Scientist and Senior Research Scientist, there should be a formal discussion and closed ballot vote by eligible faculty. Eligible faculty are the Associate Professors with tenure and all Professors who have primary appointments in the department. Other faculty members who hold a rank equal to or higher than the position to be filled may become eligible to vote by invitation of the Associate Professors with tenure and Professors. The eligible faculty may seek the recommendations of a departmental appointments and promotion committee appointed by the Chair.

2. Request for Faculty Position

Not necessary for research faculty.

3. Search

Not necessary for research faculty.

4. Length of Term

Associate Research Scientist
One year, renewable
Research Scientist
Three years, renewable
Senior Research Scientist
Five years, renewable

5. Letters of Reference

  • Not required for appointment to Associate Research Scientist

For appointments to the rank of Research Scientist or Senior Research Scientist, letters of reference are solicited by the Chair. Referees should hold the rank for which the candidate is being proposed or higher at Yale or another institution, but should not hold a primary appointment in the candidate's department. If the chair is not sufficiently conversant with the candidate's field, he/she may request names of appropriate referees from faculty within or outside of the department.

Proposed referees should not be contacted in advance of the Chair's letter.

Letters for new appointments from referees at the candidate's institution of current employment are considered non-arms-length.

Referee Letter Requirements

Number To Be Solicited
Recommended By Department
Recommended by Candidate
Senior Research Scientist
6
3 arms-length
3 arms-length
Research Scientist
6
3 arms-length
3 non-arms-length

6. Formal Review by the Department Faculty

  • Not required for the rank of Associate Research Scientist

For appointments or promotions to the ranks of Research Scientist and Senior Research Scientist, after the letters of reference have been received, the eligible faculty should review them before formal discussion of the candidate at a scheduled meeting. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Faculty at the ranks of Assistant Professor and higher may become eligible to vote by invitation of the Associate Professors with tenure and Professors of the department. These letters are confidential and should not be discussed except at the scheduled meeting of the senior faculty.

During the meeting, the eligible faculty vote by closed ballot to approve or disapprove the appointment. Action shall be by majority of those present and eligible to vote. A quorum is considered to be all faculty eligible to vote and able to attend the meeting. Absentee ballots may not be counted. The vote must be tallied and announced before the end of the meeting. Minutes of all meetings at which appointments and promotions are discussed and acted upon must include the names of faculty eligible to vote and of faculty in attendance, and the results of the vote on each candidate.

Discussions at department meetings concerned with appointments and promotions constitute privileged information which must be kept in strict confidence.

7. Job Offer Letter

The letter must include:

  • A description of the job responsibilities and expectations of performance
  • The candidate's salary
  • The length of term, including beginning and end dates

8. Submission to the Office for Faculty Affairs

Upon faculty approval, the following materials should be submitted to the Office for Faculty Affairs:

9. Review by the Appointments & Promotions Committee, the BPO, & the Yale Corporation

Associate Research Scientists do not require presentation to a School committee. The submitted information will be forwarded to the Provost for presentation to the Yale Corporation.

For Research Scientists and Senior Research Scientists, the Term Appointments and Promotions Committee will review the file of the candidate. At the option of the committee, the Chair may be requested to present the candidate at a meeting.

10. Reappointment

In the Research ranks, reappointments, which are not limited in number of terms, do not require faculty or committee approval or letters of reference.

Reappointment is accomplished by forwarding an on-line BMS profile.

Adjunct Ranks - Assistant Professor Adjunct, Associate Professor Adjunct, Professor Adjunct

1. Preliminary Consideration by the Department Faculty

  • Not required for the rank of Assistant Professor Adjunct

For promotion to the ranks of Associate Professor Adjunct and Professor Adjunct, the eligible senior faculty will review the credentials of the candidate and, by closed ballot, determine whether to solicit letters of reference.

For Associate Professor Adjunct, the senior faculty who are eligible to vote are the Associate Professors with tenure and Professors who hold primary appointments in the department. For Professor Adjunct, the senior faculty who are eligible to vote are the Professors who have primary appointments in the department.

Other faculty members who hold a rank equal to or higher than the position to be filled may become eligible to vote at the invitation of the Associate Professors with tenure and Professors. The eligible faculty may seek the recommendations of a departmental appointments and promotions committee appointed by the Chair.

2. Request for Faculty Position

Not necessary for Adjunct ranks.

3. Search

Not necessary for Adjunct ranks.

4. Length of Term

Assistant Professor Adjunct
Up to three years, renewable
Associate Professor Adjunct
Up to five years, renewable
Professor Adjunct
Up to five years, renewable

5. Letters of Reference

For appointments, reappointments, or promotions to the rank of Assistant Professor Adjunct, at least three letters of reference are required. Referees should hold the rank of Assistant Professor or higher at Yale or another institution.

For appointments, reappointments, and promotions to the ranks of Associate Professor Adjunct and Professor Adjunct, letters of reference are solicited by the Chair. Referees should have appointments at the rank for which the candidate is being proposed or higher.

The candidate and the Chair should each assemble a list of referees. Half of the list should be suggested by the candidate and half should be suggested by the Chair. If the Chair is not sufficiently conversant with the candidate's field, he or she may request names of appropriate referees from faculty within or outside the department.

Proposed referees should not be contacted in advance of the Chair's letter.

Referee Letter Requirements

Number To Be Solicited
Recommended By Department
Recommended By Candidate
Professor Adjunct
4
2 arms-length
2 non-arms-length
Associate Professor Adjunct
3
2 arms-length
1 non-arms-length

6. Formal Review by the Department Faculty

  • Not required for Assistant Professor Adjunct

After the letters of reference have been received, the eligible faculty may review them before formal discussion of the candidate at a scheduled meeting. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Faculty at the ranks of Assistant Professor and higher may become eligible to vote by invitation of the Associate Professors with tenure and Professors of the department. These letters are confidential and should not be discussed except at the scheduled meeting of the senior faculty.

During the meeting, the eligible faculty vote by closed ballot to approve or disapprove the appointment. Action shall be by majority of those present and eligible to vote. A quorum is considered to be all faculty eligible to vote and able to attend the meeting. Absentee ballots should not be counted. The vote must be tallied and announced before the end of the meeting. Minutes of all meetings at which appointments and promotions are discussed and acted upon must include the names of those attending and the results of the vote on each candidate.

Discussions at department meetings concerned with appointments and promotions constitute privileged information which must be kept in strict confidence.

7. Submission to the Office for Faculty Affairs

Upon faculty approval, the following materials should be submitted to the Office for Faculty Affairs:

  • For Assistant Professor Adjunct:
  • For Associate Professor Adjunct and Professor Adjunct:
    • Up to five articles selected by the candidate as evidence of his/her best scholarly work
    • Copy of the Chair's letter of solicitation (Contact Faculty Affairs for a template)
    • All of the letters of reference that were received

8. Review by the Appointments & Promotions Committee, the BPO, & the Yale Corporation

Assistant Professor Adjuncts do not require presentation to a School committee.

For Associate Professor Adjunct and Professor Adjunct, once the above-listed materials have been received, the YSM Term Appointments & Promotions Committee will review the file of the candidate. At the option of the committee, the chair may be requested to present the candidate at a meeting.

9. Reappointment

Reappointments in the Adjunct Ranks, which are not limited in number of terms, require departmental review by the eligible senior faculty. Solicitation of outside letters is optional. The reappointment does not require approval by the Medical School Appointments & Promotions Committee.

Reappointment is accomplished by forwarding an on-line BMS profile.

Voluntary Ranks - Clinical Instructor, Assistant Clinical Professor, Associate Clinical Professor, Clinical Professor

1. Preliminary Consideration by the Department Faculty

• Not required for Clinical Instructor and Assistant Clinical Professor

For promotion to the ranks of Associate Clinical Professor and Clinical Professor, the eligible senior faculty will review the credentials of the candidate and, by closed ballot, determine whether to proceed to solicitation of letters of reference. Associate Professors with tenure and Professors who hold primary appointments in the department are eligible to vote. Other faculty members who hold a rank equal to or higher than the position to be filled may become eligible to vote at the invitation of the Associate Professors with tenure and Professors. The eligible faculty may seek the recommendation of a departmental appointments and promotions committee appointed by the Chair.

2. Request for Faculty Position

Not necessary for voluntary ranks.

3. Search

Not necessary for voluntary ranks.

4. Length of Term


Clinical Instructor
One year, renewable
Assistant Clinical Professor
Three years, renewable
Associate Clinical Professor
Five years, renewable
Clinical Professor
Five years, renewable

5. Letters of Reference

  • Not required for Clinical Instructor or Assistant Clinical Professor

For appointments and promotions to the ranks of Associate Clinical Professor and Clinical Professor, letters of reference are solicited by the Chair. Referees should have appointments at the rank for which the candidate is being proposed or higher at Yale or another institution, but should not hold a primary appointment in the candidate's department.

The candidate and the Chair should each assemble a list of referees. Half of the list should be suggested by the candidate and half should be suggested by the Chair. If the chair is not sufficiently conversant with the candidate's field, he or she may request names of appropriate referees from faculty within or outside the.

Proposed referees should not be contacted in advance of the Chair's letter.

Referee Letter Requirements

Number To Be Solicited
Recommended By Department
Recommended By Candidate
Clinical Professor
6
4 arms-length
2 non-arms-length
Associate Clinical Professor
4
2 arms- length
2 non-arms-length

6. Formal Review by the Department Faculty

  • Not required for Clinical Instructor and Assistant Clinical Professor

After the letters of reference have been received, the eligible faculty should review them before formal discussion of the candidate at a scheduled meeting. Associate Professors with tenure and all Professors with primary appointments in the department are eligible to vote. Faculty at the ranks of Assistant Professor and higher may become eligible to vote by invitation of the Associate Professors with tenure and Professors of the department. These letters are confidential and should not be discussed except at the scheduled meeting of the senior faculty.

During the meeting, the eligible faculty vote by closed ballot to approve or disapprove the appointment. Action shall be by majority of those present and eligible to vote. A quorum is considered to be all faculty eligible to vote and able to attend the meeting. Absentee ballots should not be counted. The vote must be tallied and announced before the end of the meeting. Minutes of all meetings at which appointments and promotions are discussed and acted upon must include the names of those attending and the results of the vote on each candidate.

Discussions at department meetings concerned with appointments and promotions constitute privileged information which must be kept in strict confidence.

7. Submission to the Office for Faculty Affairs

Upon faculty approval, the following materials should be submitted to the Office for Faculty Affairs:

  • For Clinical Instructor and Assistant Clinical Professor:
  • For Associate Clinical Professor and Clinical Professor:
    • Teaching evaluations (if applicable)
    • Up to five articles which have been selected by the candidate as evidence of his/her best scholarly work
    • Copy of the Chair's letter of solicitation (Contact Faculty Affairs for a template)
    • All of the letters of reference that were received

8. Review by an Appointments & Promotions Committee, the BPO, & the Yale Corporation

Clinical Instructors and Assistant Clinical Professors do not require presentation to a School committee.

For Associate Clinical Professors, once the above-listed materials have been received, the YSM Term Appointments & Promotions Committee will review the file of the candidate. At the option of the committee, the chair may be requested to present the candidate at a meeting.

For Clinical Professors, the chair will be scheduled to present the candidate to the YSM Senior Appointments & Promotions Committee. Upon approval, the appointment/promotion will be presented to the Board of Permanent Officers, then forwarded to the Provost for consideration and presentation to the Yale Corporation. The Yale Corporation has sole authority to grant appointments, reappointments, and promotions.

Other Non-Ladder Ranks - Lecturer, Instructor, Assistant Clinical Professor (Social Work), Clinical Instructor (Social Work)

1. Preliminary Consideration by the Department Faculty

Not necessary for these ranks.

2. Request for Faculty Position

Not necessary for these ranks.

3. Search

Not necessary for these ranks.

4. Length of Term

Lecturer
One year, renewable
Instructor
One year
Assistant Clinical Professor (Social Work)
Three years, renewable
Clinical Instructor (Social Work)
One year, renewable

5. Letters of Reference

Not necessary for these ranks.

6. Submission to the Office for Faculty Affairs

Upon faculty approval, the following materials should be submitted to the Office for Faculty Affairs: